I. Introduction
With PowerPoint 2003 you can produce professional-looking on-screen presentations and handouts. When you
create your presentation, you can use features such as built-in design templates, drawing tools, animation, and
sound. This reference guide explains the fundamentals of using PowerPoint so you can create a presentation quickly
and easily.
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The Normal View in PowerPoint (the default setting) contains three main work areas: the Outline and Slides Tabs
on the left side, the Slide Pane in the center, and the Task Pane on the right side.
Slide Design
To use a background template for your presentation:
When you add a new slide, the Task Pane displays a variety of slide layouts. To select a different slide layout for the
current slide, click on one of the thumbnail previews in the Task Pane.
V. Adding graphics
The ClipArt feature in PowerPoint contains sounds, videos, and over 1,000 images that you can import into your
presentation. Also, you can preview and download pictures, sounds, and movie clips from the Microsoft Clip Art
and Media Home Page at http://office.microsoft.com/clipart/. Finally, you can add your own pictures and sounds to
your presentation, either from a file or, for images, by copying and pasting from the Internet.
To insert a ClipArt graphic:
1. Click on the down arrow at the top of the Task Pane and select Clip Art.
2. In the Search for: box, type in a keyword for the graphic you want, such as school, computer, or children.
3. Click the down arrow next to Results should be: and select Clip Art.
4. Click Go.
5. Click on the desired clip art image to insert it onto the current slide.
After you add a graphic, you can then resize and reposition it on the slide, as explained next.
To resize a graphic:
1. Click on the center of the graphic to select it.
2. Move the pointer over one of the corners of the graphic until the pointer turns into a double-headed arrow.
3. Then, hold down the mouse button until the double-headed arrow turns into a plus sign and move the mouse
toward the graphic to shrink it or away from the graphic to enlarge it.
To move a graphic:
1. Click on the center of the graphic to select it.
2. Hold down the mouse button until a dashed box displays around the graphic. You can then move the mouse to
reposition the graphic. After you place the graphic, release the mouse button.
To insert an image from a file:
1. From the Insert menu, select Picture and then choose From File.
2. Click on the down-arrow of the Look in box and choose the appropriate drive.
3. Locate the file you wish to insert, click on the name of the file, and then click Open.
To insert an image from the Internet:
1. Right-click the image and choose Copy.
2. Open your PowerPoint presentation.
3. Go to the slide where you want to place the image.
4. From the Edit menu, select Paste
Normal Slide
View Slide Sorter Show
View
After you add text and a graphic to your slide, you can then check to see how your slide will look in your
presentation. To view your slide, click on the Slide Show button. Then, to return to the previous window, press the
Esc key.
Note that you can also move slides in the Slide Sorter View. The Slide Sorter displays miniature versions of your
slides – but not the Slide Pane – so you can see them all in order and rearrange them.
To use the slide sorter:
1. From the View menu, select Slide Sorter. You will see small versions of the slides.
2. Click on the slide that you wish to move and hold down the mouse button.
3. Drag the slide to the new position. Note that a solid black line will appear next to the slide indicating where the
slide will be placed. Then, release the mouse button to reposition the slide.
Other tips:
• To undo your last action in PowerPoint 2003, click the Undo icon on the Formatting Toolbar:
• To access Microsoft Office PowerPoint Help, simply press the [F1] key on your keyboard.
• Marygrove’s Educational Technology Services offers a series of workshops on using PowerPoint 2003. These
seminars are free to all Marygrove students.