IT Implementation in BHEL

TEAM 8
Anshul Ghangas --- F10 Bhanu Priy Singh ---F15 Prateek Dhanwaria ---F17 Pallavi Sinha ---F35 Sourabh Makhariya ---F 48 Sourabh Kothari ---F55 Ankit Kumar --- F69 Hemant Kumar Aggarwal ---F104

About BHEL
Headquartered at New Delhi
US$ 9.67 Billion in revenue 15 Manufacturing divisions More than 150 project sites 46500 employees

Need of IT System
Workforce/Human Resource Management Vendor Management Inventory Management Work-order, production order issue Billing

Todays Scenario

Sales Finance

Engineering Design

Production Planning Inventory MIR Shop Floor execution

Controlling Maintenance

Procurement

Quality

Consequences of Isolation

Inconsistent, Redundant Data

Consolidation & Managerial Control Difficult

Process Productivity Monitoring Difficult

Reaction to change slow

ERP
(Enterprise Resource Planning)

Software that helps to Integrate all Functions of an Organization

After ERP
Engineering Design

Sales

Finance

Production Planning Inventory MIR Shop Floor execution

Controlling Procurement Quality Maintenance

Advantages

Increased Accuracy & Elimination of Duplicity

Reduction in Inventory

Better Managerial Control

Reduction in Cycle Times

Easier Corporate Consolidation

SAP implementation in HR

Hierarchy of the organization

SAP is extremely helpful in knowing about the hierarchy and designation of BHEL employees at different levels, functions and locations Tree type structure with nodes, useful for understanding designations and functions Authorization given by SAP team in corporate office Custom permissions given to different levels of managers and employees for viewing and editing of this organization tree

SAP HCM Modules

HCM Modules

Org. Mgmt

Per Admn

Recruitment

Cost Planning Travel Mgmt

Time Mgmt ESS/MSS/ CATS

Payroll

Per Dev

Comp Mgmt

Training& Event

Benefits Admn.

Organization Management

Recruitment
From the Vacancy to Hiring an Applicant
Advertisement
WANTED
Skilled, competent employee for . . .

Applicants

Vacancy

Qualification/ Requirements

Profile comparison

Hiring
SAP AG

Target/Actual Comparison

Personnel Administration
Organizational Assignment Address Tax Information Family Work Schedule Employee Time Master Data Records Benefits
Personnel Development

Payroll

Appraisal

Stage 1
Employees fill Key Related Area

Stage 2
Appraiser accede the KRA

Stage 3
Approved by Reviewer and mapped to the roles of the employee

Mentoring
Each new employee allotted a mentor

Mentor provides necessary guidance regarding the project and process SAP implementation enabled easy flow of information both to mentor and mentee

Relevant Training

Stage 1 SAP records the trainings an employee has undergone.

Stage 2 Personalized training requirement can be identified by either the individual or the organization.

Stage 3 SAP facilitates quick identification and generation of training need and select group formation that needs to undergo specific trainings.

Organizational Goals

Employees personal goal

SAP requires to process enormous data related to each employee.

Organizational goals and KRA for employees depending on their competencies decided much easily through SAP.

Employee Self Service Technical Architecture

SAP USER out of Office Area HTTP Web GUI

Employee out of office Area

Signal sign on

Portal

SAP R/3

Employee Self Service

A SAP oriented Application

Helps an employee to access data pertaining to leaves. One can directly apply for leave through this service

Shows Whos Who: the designation and contact number of BHEL employees. Just like facebook, one can customize the information that others can see.

Employee Self Service (cont..)

Employees can access the info pertaining to tours and the reimbursements related to it Consists of employees info: bio data Working hours: Minimum amount of work hour to be put in a week. Manager self service given to managers and above. The managers can directly approve the leaves of employees working under them Resignation clearances from various departments

Employee Self Service (cont..)

Information on leave encashment and number of leaves remaining
Team calendar: helps one to plan the activities in advance and can be shared with team members

Info on par roll and bonuses

Pay-slip view and Tax declaration announcements

Guest house booking

SAP implementation in Materials Management

SAP Materials Management (SAP MM)

Purpose SAP ensures we have the right product, in the right place, at the right quantity and price

Purpose It reduces working capital by monitoring raw and packaging stocks on a continuous basis

Purpose It generates procurement proposals through final invoice receipt and verification

Components and Sub-Components of SAP - MM

Components

Vendor Master and Material Master Data Consumption Based Planning Purchasing Inventory Management Evaluation of Materials Invoice Verification Purchasing Inventory Management Logistics Invoice Verification Materials Requirement Planning (MRP) External Services Management

Components

SubComponents

Thank You