TREND Project Presentation

The TREND Master Click to editTeam: subtitle style Joe Pasquarello JC Howard

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Presentation Structure

Recommendations Justification Stakeholders and Communications Key Variables and Controls Risk Assessment and Management Quality Assurance methods

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Project Introduction and Background

Project Introduction & Background

Red team proposed TREND: Technology Revitalization and Efficiency at NewwDeal. TREND = Energy costs, Efficiency Achieves savings through

Virtualization Green IT

Achieves efficiency through

ITIL Lean process improvement

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Project proposal and study requested by VP of Technology

Project Introduction & Background

Power consumed is approximately double each servers load

UPS inefficiencies, whether at the PC or rack Internal power supply inefficiencies

Average server CPU (firewalls, routers, switches) Network equipment usage only 5-15%

Cooling Will consume 60-90% of its power at low usage levels

Power consumed converted directly to Source: US EPA report to Congress August 2, 2007 heat Lifetime power & cooling cost more than the machine!

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Power Consumption Considerations:

Recommendations

Mixed brands, ages of computers

Inconsistent capabilities Difficult to plan upgrades

Administrators supporting

Different operating systems Different software products, versions

Older systems

Slower

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Our investigation showed:

Recommendations

Reduce hardware size & complexity Lower power costs and carbon Integrate IT footprint services management

Virtualization + Green IT = Synergy!

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Increase NewwDeal efficiency with:

Justification
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Virtualization and Green IT = Major savings

Lower power consumption Less heat for a/c to remove Less real estate for systems Green initiatives = good Public Relations Project pays for itself almost right away!

Justification

Better PII compliance Central software Easier to enforce policy control:

Less fear of compromise

No data on thin clients

Less fear of software license audits

IT Management: Thi replac that s es

Easier hardware support Easier backup/disaster recovery Easier software upgrades

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Security and compliance:

Stakeholders & Communications

Stakeholder communications requirements. Information to be communicated, including format, content, and level of detail. Who will receive, produce the information. Suggested methods or technologies for conveying the information. Frequency of communication. Escalation procedures for resolving issues. Revision procedures for updating the communications management plan.

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TREND Stakeholder Communication Plan

Stakeholders & Communications

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TREND Stakeholder Communication Plan

Key Variables & Controls

Key variables: Cost, Scope, and Schedule Key variable: COST Cost and Scope controlled through Earned Value Management EVM contributes to:

Improving communication and visibility with stakeholders Preventing scope creep Reducing risk Profitability analysis Project forecasting

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Key Variables & Controls

Schedule Variable

Managed with Microsoft Project Easy to tie back to Earned Value Management Easy to assess actual vs expected progress

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Risk Assessment & Management

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Refer to TREND Risk Management Plan and Risk Register

Risk Assessment & Management

TREND risk management process includes

Monitoring Communication Consultation

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Quality Assurance Methods

We have to get these right EVERY time

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Quality Assurance Methods

Lean methodology value mapping:

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Identify wait times, wasted steps Pre-build, pre-test Focus on value to customer (Lean + ITIL)

In Summary

Virtualization & thin clients Green IT ITIL

Justified TREND via

Cost Savings ROI Materialized in 1.3 years

How We Will Engage Stakeholders Controlling Key Variables

TREND Is Going To Produce Results for Managing Project NewwDeal and Information Risks

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Recommended Technology and Efficiency Measures

Next Steps

Firm Up Project Plan Assemble TREND Key Leads Project Kickoff Execute to Plan

Keep Risk under Control

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Board Approval for TREND project

Credits

Slide 5, Sherlock Holmes image: http://worldoffancydress.com/index.php?main_page=product_info&products_id=54 Slide 7, Green leaf @ sign: http://www.templates.com/ Slide 8, Worried woman: http://www.itsasmartdecision.com/2010/06/changeyourbottomline/

Slide 9, Handshake image http:// www.brighthub.com/office/project-management/articles/15148.aspx?image=74440 Slide 16, Value map: http://www.matthewlai.co.uk/tips_excelvsm.html Slide 17, Bullhorn guy: www.fotolia.com Slide 18, Leaning guy: www.fotolia.com

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Slide 4, chart: Report to Congress on Server and Data Center Energy Efficiency by US EPA, August 2, 2007.