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Project Review

<Project Name>
February 18, 2009

Privileged & 
Confidential
Table of Contents

● Section 1: Executive Summary

● Section 2: Contract Summary


● Section 3: Financial Summary
● Section 4: Delivery Summary
● Section 5: Project Milestone Schedule
● Section 6: Headcount Indicator
● Section 7: Technical Risks and Issues

● Section 8: Risk Management Plan


Project Profile
Project code: <AAA999>
Project name: <Project Name>
Client name: <Client Name>
Project class: <Class III>
 Total person days: <85,390 (Consult)> <1,000
Subcontractor>
 Complexity factor: <30-35>
Percent complete: <20 percent>
Date of last audit: <Date>
Delivery Director: <Director’s Name>
Current contract value: <Contract Dollar Value> <FP, PD,etc>
Contract Breakdown: SI (Office, IO) <$5M>
Hardware < $1M>
Software <$500K>
Subcontractor <$100k>
Expense Recovery <$50K>
Outsourcing < $10K>
Other <$5K>
Section 1: Executive Summary
 High level description of the project.

 Current Phase of the project is:

 Key Activities currently in progress include:

 .
 The next major project milestone is …..
Section 2: Contract Summary
 Contract type: <Prime or Sub> <Name of Prime if not
XYZ>
 Contract status: <Contract Status>
 Maximum liability: <Contract legal and financial liability>.
 Performance
Guarantees: <List response time
guarantees, etc>
 Payment terms: <Terms>
 Contract review:
 Last Date Reviewed: <Date>
 Review Participants:
Q&DO
√ √
Legal Executive Sales
√Delivery DOT
Section 3: Financial Summary to <Date>
 Financial tracking is maintained by ProTrack <or equivalent>.
Services revenue calculations are based on a rate of <billing
multiple>. If ProTrack used present the Status Reports and
Cash Flow and Interest Reports instead of this page.
 Total Contract value is <$…..> <Includes all CR’s approved>
 Initial Contingency is <$…>, <..%>

 Estimate to complete is <$…..>

 Revenue recognized (actuals) is <$…..>

 Current outstanding WIP is <$…..>.

 Current outstanding A/R is <$…..>.

 Current DSO is < _ Days>.

 Current Holdback is <$…..>.

 Current Deferred Revenue is <$…..>.

 <Corporate reserve of $….. applied?>.


Net Revenue
FY 97 (‘000)
14000
12000
10000
8000
6000
Original Revised
4000 .
2000
0
-9
7

-9
7
-9
7
-9
7

-9
7
-9
7

u
J
M

l
n
a
J

N
a

S
p

o
e

v
r

y
a
Contribution Margin
FY 97
9000
8000
7000
6000
5000
4000 Original Revised
3000 .
2000
1000
0

-
J -

-
rM -

-9
7
7
9

7
9

7
9

7
9
7
9
n

M
a

S
a

N
p
e

o
v
y
a

u
J
l
Jan-97

0%

-80%
-60%
-40%
-20%
20%
40%
Feb-97

Mar-97

Apr-97

May-97
Net Rate of Return

Jun-97

Jul-97
.

Aug-97

Sep-97

Oct-97

Nov-97
Original

Dec-97
Revised
Order Status Change
<Project Name> Status of Change Request
 <Notes about Change <No.> approved
Order Status>
<No.> in progress

<No.> rejected or canceled
<No.> Total

 Total Current Contract


Value
<$…..>
 Original contract value
<$…..>
Section 4: Delivery Summary
 <Example: Project Planning, Tracking and Reporting are done
using the Microsoft Project Tools. Earned Value Reporting
method required by contract and implemented using the
Project Management tool.>
 <Example: Delivery Status: Through April 28, 1996 the project
has a negative schedule variance of 417 days, or 41 schedule
days.
 <Example: Quality Plan: Documented and Accepted by
Client.>
 <Example: Project Review: Last Project Review was February
1996.>
 <Explain how the following packages are used in your project>
 Project Planner

 Action Item Manager

 Workbench
Section 5: Project Milestone Schedule
Actual vs Plan

1995 1996 1997 1998 1999


9-Jan
Contract Award
7-Jul
System Design Review (SDR)
15-Sep
26-Apr
Preliminary Design Review (PDR) 16-Oct

Detailed Design Review (DDR) 18-Oct
9-Jan

Test Readiness Review (TRR) 30-Aug
30-Aug

Beta Site 9-Jan
30-Dec
End of Implementation 9-Oct
30-Dec

Baseline Data - Current Contract


Current Schedule - June 28, 1996 Proposed Solution
Section 6: Headcount Indicator
Headcount Distribution
 < Example: Headcount 150
targets reflect number of 125
person months required to 100
accomplish scheduled tasks
75
to meet project milestones
50
in baseline. Actuals reflect
the number of persons on 25
the project for each 0

Nov-96
Feb-96
Jan-96

Apr-96

Jun-96
Mar-96

Jul-96

Aug-96

Sep-96

Dec-96
Oct-96
May-96
month.>
Actual Target

● Aug Target 136


● Aug Actual = 116
● Variance = 15%

● Subcontractor Usage 18%


Section 7: Technical Risks
 Risk: <Example: A COTS package is
being evaluated as the Revised Solution to
deliver the Business Application Software
(BAS) for this project. Delivery and
technical risks are unknown as the COTS fit
analysis has, to date, concentrated on a
high level evaluation of the functional
capability of the product.>
 Action: <Example: High level analysis has
commenced to determine the delivery and
technical (including cost) solution and
risks.
Section 8: Risk Management Plan
 Risk: <Example: The work performed to
find an off-the-shelf application solution
was not in the scope of the original
contract; valued at approximately $4.5M.
This work has now been completed.>
 Action: <Example: Negotiate recovery of
costs under the revised payment schedule.
New processes have been put in place to
maintain scope control.>
 Risk: < >
 Action: < >
Thank you

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