Integrated Safety Management (ISM) Awareness

Brookhaven Science Associates U.S. Department of Energy

What is Integrated Safety Management?

Its a Framework to integrate safety and work It helps in protecting the Worker, Public, and Environment It is a common sense approach to Doing Work Safely.

Brookhaven Science Associates U.S. Department of Energy

What is Integrated Safety Management?

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Five ISM Core Functions

Define the scope of work Identify and analyze the hazards Develop and implement hazard controls Perform work safely within controls Feedback and improvement
2. Define Work 1. 4 Perform work within Authorizations 5 . Identify Hazards 3. Develop Controls

2.
3. 4. 5.

Feedback and Improvement

Brookhaven Science Associates U.S. Department of Energy

Integrated Safety Management Applicability

When is ISM Applicable?
Always -- To All Work Throughout the life cycle of research, design, construction, operations and maintenance

The ISM bottom line: All Work Planned

Pre-Work Screening Plan of the Day Meetings Pre-Job Briefings Job Site Walkthroughs Experimental Safety Reviews (ESRs) / Work Permits
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How is ISM Implemented?

Through the application of: Worker Safety and Health Program Environmental Management System (EMS) The 5 Core Functions (Institutional, Facility, Activity Levels)
Institutional Level Work Planning and establishing BNL
goals, objectives and operating/performance expectations Facility Level Work Facilities/Buildings operational boundary activities (e.g. Facility Use Agreement, Safety Assessment Document) Activity Level Work Science and technology machine operations, basic and applied research and operations, maintenance, construction and Skill of the Worker activities
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Skill of the Worker (SOW)

1. Work scope is prescreened by Supervisor/Manager. 2. Hazards are pre-identified. Workers are trained to identify hazards. Boundaries are set for SOW 3. Hazard controls are pre-identified. Controls are in place and/or implemented by qualified workers. 4. Work is authorized and supervised by Supervisor/Manager. Interrupt/stop work if conditions extend beyond training and experience. 5. Verbal feedback, occasional written feedback.
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ISM Awareness/Expectations
1. What kind of work do you perform?
Small Science & Technology (i.e. basic and applied research) Operations, maintenance, construction & Support (i.e. electrical, carpentry, mechanical, grounds, operator, etc.) Large Science &Technology Machines (i.e. NSLS electrician, RHIC operator, etc.) Skill of the Worker Activities Job site walk downs, Pre-job briefings Work Plans, Technical Work Documents, Work Permits, Radiological Work Permits, Experimental Safety Reviews Work screening to determine if the activity falls within the Skill of the Worker Plan of the Day meetings activity discussions and assignment of work activities Standard Operating Procedures (SOPs) for operations
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2. How do you define the scope of work?

Brookhaven Science Associates U.S. Department of Energy

ISM Awareness/Expectations
3. How do you identify hazards associated with your work?
Pre-job planning meetings, pre-job walkthroughs, review of procedure precautions Experimental Safety Reviews (ESRs), Work permit, Standard Operating Procedure (SOP) Training, Pre-Job Screening Job risk assessment (JRA) / Facility Risk Assessments (FRA), Environmental Process Assessments, Job Specific Work Permit reviews Industrial Hygiene and Radiological Control surveys Facility Use Agreements (FUAs) operating boundary and facility hazards Job Hazard Analysis, Radiological Work Permits (RWPs)
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ISM Awareness/Expectations
4. Who do you go to for help?
Supervisors, Work Control Coordinators/Managers ES&H Coordinator, Facility Support Representatives, Safety & Health Service Representatives Building Managers, Subject Matter Experts

5. What controls are in place to protect you from identified hazards?

Controls established in ESRs, Work Permits, RWPs and JRAs/FRAs SOPs are the developed and written such that controls for compliance with safety and health requirements are identified, evaluated and incorporated into procedures SBMS Subject Area requirements (confined space, working with chemicals, lifting safety, lockout/tag out, etc) Subject Mater Experts (SMEs)
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ISM Awareness/Expectations
6. How are you monitored for exposure to hazards?
Facility Support Representatives, Radiological Control Technicians (RCTs) and Safety & Health Service Representatives perform monitoring Occupational Medicine Clinic (OMC) provides Medical Surveillance (e.g. lead, noise, blood borne pathogens, etc.) TLDs, whole body counts, bioassay, etc

7. What and/or who authorized you to perform this work?

Manager/Supervisor verification that adequate preparations have been completed so that work can be performed safely Work Authorization by Supervisors and Managers approval by issuance of ESRs, Work Permits, SOPs & RWPs Daily job assignments and pre-job briefings by supervisors/managers Work screening to determine if the activity falls within the Skill of the Worker
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ISM Awareness/Expectations
8.
Assigned job training assessment (JTA) define technical qualifications required Receive notifications well in advance of qualifications expiring (Brookhaven Training Management System [BTMS]) Meeting the training requirements documented on ESRs, Work permits, SOPs and RWPs. Supervisors, facility support and work control coordinators verify qualifications before work is authorized to start

How do you know you are trained and qualified to perform this work?

9.

Standard Operating Procedure (SOP), ESR, Work Permit, Work Plan, RWP, Material Safety Data Sheets (MSDS), & through Training Safety glasses, safety shoes, double set of anti-contamination clothing (Tyvek), hard hat, ear protection, etc. By speaking to your ES&H Coordinator, Industrial Hygiene Group or your Facility Support Representative
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How do you know what personal protective equipment (PPE) is required to do your work? What types of PPE do you use?

ISM Awareness/Expectations
10. Under what conditions are you authorized to stop work? Radiological work that does not meet Laboratory requirements or creates a threat of unplanned radiological exposures or releases Imminent danger exists when you or a co-worker are exposed to a hazard that could result in injury, death, or when there is a significant risk of environmental or equipment damage, and when immediate action is required Radiological Stop Work and Stop Work subject areas
To issue a stop work order you must have been trained in stop work procedures
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ISM Awareness/Expectations
11. When you are performing the job, what happens if additional/new hazards are identified or the work scope changes?
If imminent danger exist, issue stop work order Inform supervisor of changes in work conditions or of new hazards Consult with ES&H coordinator, Facility Support, Work Control Coordinator/Manager and/or Subject Matter Expert to develop and implement hazard controls (engineering, administrative, pre-work survey or screening) Have an authorized person amend the work plan, permit, SOP, RWP, ESR etc. Conduct pre-job briefing to inform personnel of new hazards, controls and/or training requirements Signoff on and issue revised work authorization documents
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ISM Awareness/Expectations
12. What is your responsibility regarding personal and co-worker safety, and where is it documented?
Follow prescribed rules and procedures within your authority Implement Stop Work Order, if you are trained in Stop Work Procedures R2A2, Performance Appraisal Job Training Assessments (JTAs)

13. How do you provide feedback about work performed, and to whom? (Give examples)

Feedback is provided through post job reviews Documented on work permits Communicate improvements to processes to Principal Investigators, Supervisors and managers SOPs, RWPs, work permits, experimental safety reviews (ESRs), and/or Technical Work Documents are revised/changed to reflect improved processes Lessons Learned (LL) communications are developed and submitted to the BNL LL Coordinator Verbal communications with Supervisors & Managers
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Brookhaven Science Associates U.S. Department of Energy

ISM Responsibilities
1. Know and support the message that All work is planned 2. Know how work is planned and controlled in your everyday work activities 3. Be actively involved in identification, planning and improvement of work and work practices 4. Be familiar with your facility documentation and work authorizations, including facility operating boundaries [Facility Use Agreements (FUAs)], Job Risk Assessments (JRAs) and Facility Risk Assessments (FRAs) [i.e. how they are integrated in work planning & control] 5. Display individual Attitude and Responsibility for Safety
i. ii. iii. iv. Accept responsibility for safe performance Have a questioning attitude by challenging assumptions Consider potential adverse consequences of planned actions Assist each other in preventing unsafe acts or behaviors

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ISM Responsibilities
6. Even though an activity may seem safe, review a new task to identify if activities go beyond the scope of work authorized, and thus require additional controls and authorizations
i.
ii.

7. 8.

Stop and seek input from supervisors, managers, ES&H Coordinators, Building Managers or Facility Support Representatives if conditions change and/or work extends beyond authorizations Consider the influence of human factors can have on your decision making
i. ii. Am I cutting corners by rushing to meet a deadline? Am I taking hazards/controls for granted because Ive done this many times before? iii. Is my desire to succeed technically compromising sound Environment, Safety and Health (ES&H) judgment?
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Take two minutes to verify that current activities have not crept beyond the scope of work authorized Always perform work within established controls and authorizations

Brookhaven Science Associates U.S. Department of Energy

Have any questions?

Contact any of the following:
Your Supervisor ES&H Coordinator Facility Support Representative S&HS IH Representative ISM SME Steve Coleman

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