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Oracle Integrated Receiving Training

20 March 2013

Agenda
Why Integrated Receiving?

Brazilian tax system US accounting model BR accounting model Cost value Location Transfers Customer returns

Tax configuration

ISS, PCC (PIS, COFINS, CSLL), IRPF/PJ, INSS

Entering Notas Fiscais

ISS, PCC (PIS, COFINS, CSLL), IRPF/PJ, INSS

Receipt Cancellation and Reversion

Why Integrated Receiving?

Why integrated receiving?


The first and most important reason is because Brasil has a very complex and sophisticated tax system, one of the most complex around the world. Talking only about taxes that applies directly over products and services prices we have:

City tax ISS State tax - ICMS Federal tax IPI, PIS, COFINS, CSLL, IRPF/PJ, INSS, II

Each tax has one rule and thousands of exceptions. This exceptions include some that will affect the value of the payments to suppliers and tax agents, the accounting journal entries, and the costing process in your company. Some of this tax will be paid when you buy and recovered when you sell (most for products and less for services). You are required to do the retention for some tax considering the situation of your supplier (big buyers will retain the tax and pay to the government, instead of the government controlling the small suppliers). Do not implement IR and wait for a tributary reform in Brasil is not a wise decision.
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Why integrated receiving?

US accounting model
Enter physical Quantities and cost Enter Invoices

There are a lot of reason to have created an external module called integrated Receiving. I will list the main ones:

Oracle Inventory

Oracle Purchasing

Oracle Payables

US accounting model does not work for Brazil.

PPV
Inv Mov Std cost Brazil: Avg cost
Oracle General Ledger

Brazil: Inv, PO, AP has to match no variations

Why integrated receiving?

Cost value
Supplier sells the product by R$ 118,00 to CUSTOMER XX R$ 18,00 is ICMS, and CUSTOMER XX will recover this when its sells your product or services (hypothesis). In this case the cost to value the transaction entered is 100,00, and not 118,00. Integrated Receiving manages this situations and passes the correct cost to value the inventory.
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Why integrated receiving?

BR accounting model
Mastersaf, Synchro
Tax information

Oracle Integrated receiving

Integrated receiving plays a central hole controlling the entering of all type of invoices.
eComex

Receive physical Quantities and cost Correctly calculated

Receive invoice to pay Suppliers and Tax Agents

Oracle Inventory

Oracle Purchasing

Oracle Payables

Oracle Fixed Assets

PPV = 0
PAC (avg cost) Oracle General Ledger

Brazil: Inv, PO, AP has to match no variations

IR captures a lot of information to Mastersaf (fiscal module). Some invoices are not payed in Brasil and because of this are not sent to AP; IR will make sure that invoice is correctly calculated by suppliers before sending it to Mastersaf IR will remove tax that are recoverable from the cost before sending this to Inventory; IR will generate two invoices to AP, one for the supplier of the goods or services and another one the tax agent with the value of tax to be paid. Fixed assets are also subject of specific tax in Brazil and IR will take care of it. Importation tax are also complex, and we need to be able to receive specific invoices with freight information, aduaneira, US

dolar, Euro, and IR will take care of it.

Why integrated receiving?

Location Transfers
LOCATION: SP LOCATION: RJ NEED TO RECEIVE A MATERIAL FROM LOCATION SP AT RJ

NEED TO SEND A MATERIAL FROM LOCATION SP TO RJ


PRINTS AN INVOICE OVER A INTERNAL REQUISITION (OM/PO)

Integrated receiving integrates with other modules to control internal transfers:

IR CAN RECEIVE THE INVOICE AND MATCH IT TO THE INTERNAL REQUISITION (OM/PO)
Oracle Integrated receiving

Oracle AR/Billing

Internal transfer does not generate payables; (only intercompany accounting). It might generate fiscal information; It will for sure generate accounting transactions to be valued at cost level, or any other cost defined by the organizations.

Oracle General Ledger

Mastersaf, Synchro

Oracle Payables

Why integrated receiving?

Customer Returns
Return Product
Oracle Order Mgmt

RMA
Oracle Integrated receiving

Another process not covered by core Oracle EBS is the return to customers. This is a very complex process, that might involve AP or AR.

Oracle AR/Billing

No
Credit memo

Pay?

Yes
Oracle General Ledger Oracle Payables

RMA return material authorization

Tax Configuration

Tax scope at CUSTOMER XX do Brasil


The tax convered by the implementation of Integrated Receiving at CUSTOMER XX Brasil are:

ISS Imposto sobre servios (services tax) PCC (PIS, COFINS, CSLL) (services tax labor) IRPF Imposto de renda pessoa fsica (income tax contractors) IRPJ Imposto de renda pessoas Jurdicas (income tax companies) INSS Imposto Nacional Seguridade Social (social security tax)

This tax are also part of the scope of the product, but once they are not used by CUSTOMER XX Brasil, we are not going to implement and configure it:

ICMS Imposto sobre circulao de mercadorias (tax on movement of goods) IPI imposto sobre produtos industrializados (tax over industrialized products) II imposto sobre importao (tax on importation) SEST/SENAT

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ISS Imposto Sobre Servios


Configuration

ISS Configuration: Profile Option, Calendar


This is the Default city only: you can allow Changing the city when entering the NF, this is a parameter at organization level.

Profile Option: CLL F189: City base for ISS

Org/Location
ISS is calculated using the city of the location related to the inventory Organization.

Supplier/Address
ISS is calculated using the city of the Supplier Address

Uses the Tax Collection Calendar

Uses the City Tax Collection Calendar

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ISS Configuration: Organization, Location, City, Service Types, Tax Collection Calendar
Organization
CUSTOMER XX So Paulo

Local

R. Dr. Geraldo Campos Moreira So Paulo

City
Service type
Advocacia Limpeza

Service type
Tax rate
5,0% 2,0% Normal Normal

ISS Type

City Code
1713 710

Federal Code
03220 01406

Tax Collection Calendar


Tax Type
ISS ISS

OBS: Used to calculate ISS only when profile option defined location as the base to define the city and calculate the ISS Tax. Even though it needs to be configured for each period, otherwise it is not possible to create a receipt. 14

Start
01-JAN-2013 01-FEB-2013

End
31-JAN-2013 28-FEB-2013

Hire Date
10-FEB-2013 10-MAR-2013

ISS Configuration: Organization, Location, City, Service Types, Tax Collection Calendar
Each city that could be used to receive services nota fiscal must have a list of services defined, and also a calendar.

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ISS Configuration: Supplier, Address, City, Service Types, Tax Collection Calendar
Supplier
Ninecon Alameda Araguaia So Paulo

Address

City
Service
Proc de dados

Service type
Tax rate
5,0%

ISS Type
Normal

City Code
103

Federal Code
02682

City Tax Collection Calendar


So Paulo
Start
01-JAN-2013 01-FEB-2013

OBS: Used to calculate ISS only when profile option defined supplier address as the base to define the city and calculate the ISS Tax. Even though it needs to be configured for each period, otherwise it is not possible to create a receipt.

End
31-JAN-2013 28-FEB-2013

Due Date
10-FEB-2013 10-MAR-2013

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ISS Configuration: Supplier, Address, City, Service Types, Tax Collection Calendar
Each city that could be used to receive services nota fiscal must have a list of services defined, and also a calendar.

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ISS Configuration: Supplier site

Ninecon
Alameda Araguaia (and other addresses)

Header Address Address Address

Simplified BR regime: Checked ISS will not be calculated, and entering ISS values will be optional. Unchecked ISS can be calculated (depending upon other rules)

Other information in the Fiscal Information of the Supplier address: Does not impact ISS tax calculation.

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ISS Configuration: Organization Parameters


Allow changing the city where the service was executed? No.

Sometimes, we can receive an Invoice, with services executed in another city, which is not the city of CUSTOMER XX So Paulo. If this situation occurs, the flag city where the service was executed need to be checked, other wise you will have to receive as SAO PAULO in the city. If you allow this, you need to remember that you need to create the city calendar for this new city, and also the tax agent for that city. We created this only for SAO PAULO.

Other organization parameters:

The other parameters of the organization are not related to the ISS tax.
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ISS Configuration: Invoice Type


ISS calculated? Yes.

This need to be checked when the Nota fiscal has this tax, and the value will be retained. Example: Invoice value is R$1.000,00, the ISS percentage is 5%. So, the value to pay to supplier is 950,00, and the value to retain and pay to the tax agent is 50,00. The invoice types where the ISS is already paid by the supplier, do not check this.

ISS code combination:

Define the accounting code combination that will be used to charge the ISS value, this is used to interface with GL, and it is a transitory account.

Other parameters in the invoice type:

Do not affect this ISS tax.


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ISS Configuration: Tax Authority


A tax authority need to be defined. This will relate the tax with the supplier defined as Tax agent. First, you need to create a supplier, and a supplier site, and flag it as a tax agent, otherwise it will not appear in this screen. Relate the ISS tax to their tax agent:

ISS & PMSP

Payment base date:

Accounting date Accounting date Invoice ISS zero To be defined by the AP team, and used here. (and it is not defined yet)
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Payment accounting date

Tax Calculation Basis Type

Minimum value for retention

Payment group

ISS Configuration: Validation rule


This is an optional setup step, but this can be useful. This can reduce input error during the Invoice entry process, reducing the options the receiver will have. Beside other parameter, we can limit the service types that could be used in an invoice type.

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PCC PIS/COFINS/CSLL
Configuration

PCC PIS/COFINS/CSLL
Scenario A

Jan13
01-jan invoice 33 R$ 1.000,00

Feb13
02-feb invoice 35 - R$ 5.001,00

31-jan invoice 35 - R$ 3.999,00

PCC = R$ 0,00

PCC = R$ 232,54

Scenario B

Jan13
31-jan invoice 35 - R$ 3.999,00

Feb13
01-feb invoice 33 R$ 1.000,00 02-feb invoice 35 - R$ 5.001,00

This tax is managed at Accounts Payables, but the information to calculate come from Integrated receiving. We need to populate a column at nota fiscal line with the Withholding tax group. The accounts payables will calculate (or not) the tax value to pay based on this column. So, if the information is not send to AP, the nota fiscal will have to be reversed and entered again with the correct information.
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PCC = R$ 0,00

PCC = R$ 279,04

PCC: Organization Parameter


Federal Withholding tax

At organization parameter, we have a tab to define information about the PCC tax. We need to decide if at the moment we are receiving a Nota fiscal the setup to be used will be at:

Invoice type level


This means that for the same supplier we can have notas fiscais that might be subject to PCC retention, and others will not.

Company type level


This means that all the notas fiscais from a supplier will have the PCC retention defined at supplier address level.

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PCC: Intended used


The withholding tax group is also defined at intended use type. This is associated to the item, and then copied to requisition s, purchase order and receipt.

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PCC: Invoice types


Federal Withholding tax

If you defined that the definition of PCC retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to PCC retention, and the ones that are not. These invoice types will be them used to enter the notas fiscais. This information will be used when entering notas fiscais and should default the withholding tax group in the nota fiscal line. PS: at CUSTOMER XX Brasil we choose this model, because this will give us more flexibility, allowing different situations with the same supplier.
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Attention: This tab at invoice type will be available to edit only and If you configured the federal withholding tax option as invoice type setup at the organizations parameters.

PCC: Supplier core information

The above flags need to be checked in order to correctly allow entering PCC notas fiscais for this supplier.

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IRPF Imposto Renda Pessoa Fsica

IRPJ Imposto Renda Pessoa Juridica


Configuration

IRPF/PJ: Organization Parameter


Federal Withholding tax

At organization parameter, we have a tab to define information about the PCC tax. We need to decide if at the moment we are receiving a Nota fiscal the setup to be used will be at:

Invoice type level


This means that for the same supplier we can have notas fiscais that might be subject to IRPF/PJ retention, and others will not.

Company type level


This means that all the notas fiscais from a supplier will have the IRPF/PJ retention defined at supplier address level.

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IRPF/PJ: Invoice types


Federal Withholding tax

If you defined that the definition of IRPF/PJ retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to IRPF/PJ retention, and the ones that are not. These invoice types will be them used to enter the notas fiscais. This information will be used when entering notas fiscais and will be used to calculate the IRPF/PJ at the nota fiscal line. PS: at CUSTOMER XX Brasil we choose this model, because this will give us more flexibility, allowing different situations with the same supplier.
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Attention: This tab at invoice type will be available to edit only and If you configured the federal withholding tax option as invoice type setup at the organizations parameters.

IRPF/PJ: Company types


Federal Withholding tax

If you defined that the definition of IRPF/PJ retention will be at supplier site level, you have to define which types of companies will be subject to IRPF/PJ retention, and the ones that are not. These companies types will be them associated to the supplier address This information will be used when entering notas fiscais and will be used to calculate the IRPF/PJ at nota fiscal line.

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IRPF/PJ: Tax Collection Calendar


IRPF/PJ requires that you define a calendar. This defines the each month and the date of payment of the tax to the tax agent.

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IRPF/PJ: Tax authority


A tax authority need to be defined. This will relate the tax with the supplier defined as Tax agent. First, you need to create a supplier, and a supplier site, and flag it as a tax agent, otherwise it will not appear in this screen. Relate the IRRF tax to their tax agent:

IRRF & SECRETARIA DA RECEITA FEDERAL

Payment base date:

Accounting date Accounting date Invoice

Payment accounting date

Tax Calculation Basis Type

Minimum value for retention

IRRF 10,01
To be defined by the AP team, and used here. (and it is not defined 34 yet)

Payment group

INSS Imposto Nacional de Seguridade Social

Configuration

INSS: Company types


Federal Withholding tax

If you defined that the definition of INSS retention will be at supplier site level, you have to define which types of companies will be subject to INSS retention, and the ones that are not. These companies types will be them associated to the supplier address This information will be used when entering notas fiscais and will be used to calculate the INSS at nota fiscal line.

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INSS: Invoice types


Federal Withholding tax

If you defined that the definition of INSS retention will be at nota fiscal type level, you have to define which types of notas fiscais will be subject to INSS retention, and the ones that are not. These invoice types will be them used to enter the notas fiscais. This information will be used when entering notas fiscais and will be used to calculate the INSS at the nota fiscal line. PS: at CUSTOMER XX Brasil we choose this model, because this will give us more flexibility, allowing different situations with the same supplier.
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Attention: This tab at invoice type will be available to edit only and If you configured the federal withholding tax option as invoice type setup at the organizations parameters.

INSS: Tax Collect Calendar


INSS requires that you define a calendar. This defines the each month and the date of payment of the tax to the tax agent.

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INSS: Tax authority


A tax authority need to be defined. This will relate the tax with the supplier defined as Tax agent. First, you need to create a supplier, and a supplier site, and flag it as a tax agent, otherwise it will not appear in this screen. Relate the INSS tax to their tax agent:

INSS & INSTITUTO NACIONAL DA PREV SOCIAL

Payment base date:

Accounting date Accounting date Invoice

Payment accounting date

Tax Calculation Basis Type

Minimum value for retention

INSS 29,00
To be defined by the AP team, and used here. (and it is not defined 39 yet)

Payment group

Other generic configuration used by all the TAX

Other configurations not covered in this training document


This is all covered in the IR configuration document (BR100), but just to reinforce:

CFOs - need to define the ones listed in the document; Items need to be created because of SPED fiscal; otherwise we could by only using categories. Suppliers need to create all the suppliers and complete the fiscal information. Fiscal classification - need to define at least the 00000000; Organization parameters there are a lot of other options not listed in this training, but they need to be configured Profile options the configuration document has all the details on the profiles options.

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Creating receipts and Entering Notas fiscais for: - ISS - PCC - IRRF

Invoice Entry, Editing information and query documents

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Process already covered in Purchasing Training


1. Create and Approve Purchase Orders

This PO is send to supplier by email or any other way.

2. (Supplier) receive PO and provide Services and Goods

Utilities suppliers send the invoice monthly to CUSTOMER XX Brasil Services Suppliers execute the services, get CUSTOMER XX approval on the services and issue the invoice Goods suppliers, separate the materials, pack and send it to CUSTOMER XX Brasil along with the Invoice
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3. (Supplier) Issue an invoice to CUSTOMER XX


It is mandatory that the supplier of a product or service issue an invoice (nota fiscal) or other document like a receipt (in case the supplier is not obligated to issue nota fiscal). We are assuming that suppliers received the PO in advance, and issue the invoice after this. In the cases where the invoices arrives before the PO creation, the purchase dept at CUSTOMER XX Brasil will have to create the Purchase Order that will be used during the receiving process.
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Receiving process
First we are going to cover the receiving of a Service invoices. One without retention of ISS and another one with retention, so we can see the difference. (the supplier is from So Paulo). At the same time the invoice will have the other tax IRRF and PCC. We broke this into parts to make the explanation easier:

Understanding the Nota Fiscal Creating the receipt Entering Nota fiscal header information Entering Nota fiscal line information Approve and resolve holds Approve and enter physical receiving Search receipt and review accounting information Adding more Notas fiscais to the same receipt

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4. Receive an Invoice (Understanding the nota fiscal)


This Nota fiscal was issued by from Mastercard, and they are charging the transaction processing they did for CUSTOMER XX. The supplier is from SP, so it is CUSTOMER XX, and in this case there is no ISS retention. The service has IRRF, and it is CUSTOMER XX obligation to retain and pay this tax.
IRRF PCC PCC

The service has also PCC, and it is also CUSTOMER XX obligation to retain and pay this tax.

ISS paid by supplier

The total value of the nota fiscal is R$ 6.771,35 IRRF retention is 101,57 PCC retention is 44,01 + 203,14 + 67,71 = 314,86 The net value to pay to supplier is 6.354,92
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5. Create a receipt (creating the receipt)

The receipt number will be generated automatically, the date is Once you provide the above and save it, the application the current date, and GL date information is the usually also current date, and will generate the IR number. The situation is the status. It starts with freight type in CUSTOMER XX will be always no freight, and total Incomplete, which you are still entering information for the gross weight is only means for inventory items, so for CUSTOMER XX will be receipt. The same receipt can have several invoices, which is always be null. important in same cases. Clicking invoice entry you starts typing the invoice header information.
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5. Create a receipt and 6. Check the tax information (entering Nota Fiscal header information)
Once you understand the Nota fiscal, you select the invoice type. The description helps you identify the correct one.

The 0190 Invoice type is the one we are going to use to enter this invoice. Selecting the correct invoice type is very important, because it defines which tax should be calculated.

After selecting correctly press ok. Now that you have selected the supplier, you need to select the invoice model. This nota fiscal does not have INSS, and thethis application it based on the The model, series, subseries will be choose according toknows the nota fiscal you have in Once we are not going to retain the ISSor for invoice, and based on the You can enter the CNPJ of the supplier you can type part of the supplier name invoice type, so you do in not type values here. Based on invoice type parameter that we the defined, the system will bring the default taxpayer type and category your hands, the person charge of typing this must have a fiscal knowledge. information system has that Supplier is from SAO PAULO, the columns are type and press enter. This will bring the supplier or will reduce the list of suppliers that (these aredate codes of defined by and government), and if you press tab till get to amount, the system will calculate it Number, issue amount are described inyou the invoice. Enter not applied not openthe to type. contains word you typed. automatically. in the INSS ICMS type, and tab, and the click on tab ISS. Press IRRF/PJ and press So, this endstab, thetab. information you have to enter at INVOICE header level, save your work and press invoice Lines
bottom.

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5. Create a receipt and 7. Check PO information (entering Nota Fiscal line information)

The withholding tax group isthough KEY for notas fiscais thatYou have the PCC tax. This information is point The PO number isPO identified and default information is provided based on thisis option. need to check some information, and I will You can type the number or search for it.information Using the search form. Just to make it clear, even this nota fiscal is of a service, once the ISS is not retained, you Fiscal operation type will be always 0 for services, but the person who entering the invoice needs to know this. Most of this Select the correct CFO for this nota fiscal (again, the person who is receiving this need to have Select the quantity, and pay attention, sometimes the nota fiscal represents only a part of the total quantity directly to them in the next slides. used during the integration process between PO and PO. If a nota fiscal that requires retention does not information will not be used at IR,type. but will be used by Mastersaf when printing fiscal books, so we need to confirm with them can not select the service fiscal knowledge to figure out the information from the nota fiscal or any other source. available in the PO. Moving to the right, wemaintain continue tobe complete the line information. First thing to pay attention is the control the application the top indicating thein values you entered (from the nota fiscal) and have this PIS/COFINS/CSLL filled in thefiscal PCC tax willat not calculated AP, and this nota fiscal will have tothe what need. values the system calculated (based PO andgoing other tax This might have divergences and when this happen, you will have to Because, sometimes the information isconfigurations). notfor inthis the nota fiscal). be So, to avoid thison we are to customize and automatically fill out this information based on Soreversed. thiswho ends process entering the line information nota fiscal. Save youror work and go back to first screen. decide: is the correct? The of supplier invoice or the system? And make adjustments as needed return the nota fiscal to you supplier, so they the invoice type. can fix it and send it again to you.

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4. Receive an Invoice and 7. Check PO information and 8. complete the receiving (approve and resolve holds)

You will request the of the nota fiscal. It10 is more like than approve, because the you entered at As we can see in theapproval example, the system encountered a divergence the payment term The payment term in the purchase order is dias . a verify,between The term in theentered nota you is immediate. This is the default value document will not submitted tofiscal any person to approve it. that The system will calculate everything and the payment nota fiscal andbe the one in the PO.entered Let s assume the PO is correct, and you type the wrong check the information you provided, with the information the system expect to based on the defined as ain parameter of the (we need to identify the most common one for information the nota fiscal. Butorganization could be the opposite and you would have toreceive request the buyer to fix the PO. PO and setup information, and will create hold that will have to be fixed releasing the nota the notas fiscais we the are status going to receive and type there). So, justbefore change it to and 10 days As you can see above of the receipt changed from incomplete to in hold will remain this way fiscal. till you the holds. Lets the PO terms. and try fix to all approve again. Itcheck will pass and jump for the physical receiving form.

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4. Receive an Invoice and 7. Check PO information and 8. complete the receiving (approve and resolve holds)

When this form appears means that you nota fiscal information is clean. At this form you need to confirm the quantity you are receiving from the goods or services. Divergences at this point are more common when dealing with inventory items, which is not our case, so just check the first box in your left, save your work and close the form. The status of your receipt will change to in process. This means that all the interfaces to AP, GL, INV, FA and Mastersaf are being executed and the information will soon (minutes) be available to this modules or applications.

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51. search receipt and review accounting information

After the receipt changes the status to in process you can not search it in this form anymore. So you need tofind. goYour to inquire form. Enter the receipt number and press receipt should have the status Complete, and you can check the Accounting journals
created for this nota fiscal. You can notice that IR is already segregated, Item is the total value, and Supplier is the value IR is passing to AP, and from this value AP will calculate the PCC. The Integrated receiving process for this nota fiscal ends here.

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4. Receive more than one Invoice in the same receipt (a receipt can have more than one nota fiscal)

You could add more invoices in the same receipt by pressing the + sign. This will add a record and you can enter header and line information for other notas fiscais. In our example, we have only one nota fiscal to enter. Lets move to the next step, closing this form.

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Creating receipts and Entering Notas fiscais for: - PCC

Entering the nota fiscal with PCC


The process of entering notas fiscais is very similar for all tax types. So, I will show a nota fiscal already received, just to highlight the information entered.

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Checking the nota fiscal at Accounts Payables


AP will receive the two first lines from integrated receiving. If the column payment withholding tax group is filled , the third line is calculated by AP when the invoice nota fiscal is submitted to payment.

This is an example after the payment


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Creating receipts and Entering Notas fiscais for: - IRPF/PJ

Entering the nota fiscal with IRPF


The process of entering notas fiscais is very similar for all tax types. So, I will show a nota fiscal already received, just to highlight the information entered.

The IRPF/PJ information is entered at nota fiscal header.

The IR value is listed a part in the accounting records.

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Creating receipts and Entering Notas fiscais for: - ISS substitute - INSS - Expenses - IRPF/PJ - PCC

Entering the nota fiscal with ISS substitute, INSS, Expenses, IRPF, PCC
The process of entering notas fiscais is very similar for all tax types. So, I will show a nota fiscal already received, just to highlight the information entered.
This nota fiscal has PCC, ISS retention, INSS, IRPF/PJ and also the supplier is charging expenses, so lets understand how to enter this process.

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Entering the nota fiscal with ISS substitute, INSS, Expenses, IRPF, PCC
This is a very good example to clarify a lot of taxes.

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21. Edit accounting information


Using this form you can change the accounting code combination that was loaded into the receipt (copied from the PO). This should not happen frequently and must be treated as an exception. The PO must come correct, remember that all the approval process is based on this accounting code combination.
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31. Edit fiscal information


This function is provided to allow you change some of the fiscal information at the header of not fiscal. You can not change line information. It is not possible to change information that will impact the calculation done for the nota fiscal.

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Steps of the process covered in other modules


9. Receive payments (AP) 10. Receive fiscal data (Mastersaf) 11. Receive Accounting transactions (GL)

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60. Process Complete


After the receipt achieves the status of Complete, all the information is available for the modules that integrates to IR. AP, GL, Mastersaf can pull the data available to complete their transactions.

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Receiving Cancellation Or Reverse a receiving

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1. Need to cancel a receipt, 2. Check the status, 11. Search the receipt to cancel, 12. cancel the receipt
One main reason to cancel a receipt is because the goods or services are not in accord to what was required by CUSTOMER XX Brasil. This can only be done at the moment you receive the nota fiscal, you can not do this after sometime (24 hours), and in this case you have to create a Return invoice in your AR billing. You might need to cancel a receipt because you entered some incorrect information. So, you are going to exclude this, type it in again. This is not possible if the interface with other modules were already completed.
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One real situation to cancel a receipt is when you try to approve an entered the nota fiscal and you got a HOLD because the payment term in the PO is different from the one the supplier put in the nota fiscal. Lets assume that the supplier does not accept to change it and you neither. In this case the receipt So, in this case we found the receipt and we can cancel it. Just pressing You to can only cancel receipts that are notgoods Complete, and if need be cancelled. The nota fiscal and or services will the cancel receipt bottom. this is the case for all you receipts You fiscal, get the be sent back to supplier with its own..nota inmessage the same day above you receive it.

5. Reverse parent receipts, 6. Complete the Receiving by sending to GL, AP, Mastersaf
So, once the receipt is Completed you need to revert it for any reason. The reversion will create transactions that will undo your transaction by generating other transactions with inverted values and signs. You original receipt will be keep in the database, just like the cancelled one.
The receipt was reverted and a Reversion Cancelled receipts are not listed here. The reversion will generate a receipt operation number #500020 was Let s choose anyone. number that thethe accounting generated. Letwill s check status of this transaction and fiscal information. receipts.

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3. Search Complementary receipt to reverse, 4. Reverse all the complementary receipts, 5. Reverse receipts.

This process is done only one you have notas fiscais complementares. Suppose you receive a nota fiscal of R$ 1.000,00, and two days later the supplier sent a complimentary nota fiscal adding R$ 200,00 and you entered this as a nota fiscal complementar . So, you related the first one with the second one. (pay attention that this type of nota fiscal was not configured at CUSTOMER XX, because it was unnecessary. In this case, you need first reverse the second one, and after this reverse the first one. The reversion process in the application is the same for any nota fiscal. We do not need to show this again.
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Steps of the process covered in other modules


8. Receive payments (AP) 9. Receive fiscal data(Mastersaf) 10. Receive Accounting transactions (GL)

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13. Process Complete


After the receipt achieves the status of Complete, all the information is available for the modules that integrates to IR. AP, GL, Mastersaf can pull the data available to complete their transactions.

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Central de Relacionamento 4020 2525 (capitais e regies metropolitanas) 0800 025 2525 (demais regies)
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