TIME DYNAMICS

AN INSIGHT INTO MANAGEMENT OF TIME Presented by: Lionel Aranha B.Com., LL.B., F.C. A. Adjunct Faculty, IIM K.

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LOST.........
..... Yesterday somewhere between sunrise & sunset, Two Golden Hours, each set with sixty diamond minutes. No reward is offered for the finder, because they are gone forever.
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Time is a scarce commodity, it is irreversible and irreplaceable. Therefore, we should save it and spend it wisely.

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What is time?

IT IS THE DIMENSION IN WHICH CHANGE OCCURS. The rate of change varies enormously; mountains form and crumble over millions of years while men are born & die over decades.

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The God's confound the man who first found out How to distinguish hours. Confound him, too, Who in this place set up a sundial,To cut and hack my days wretchedly into small pieces! When I was a boy, My belly was my sundial - one surer, truer, and more exact than any of them. This dial told me when it was the proper time to go to dinner, when I ought to eat, But nowadays, whey even when I have, I can't fall to unless the sun gives leave. The town's so full of these confounded dials........*
* A verse from an ancient Roman Play

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Time is money

Promoted in the middle ages by Italian merchants who had short life span due to deadly diseases contracted on their epic voyages.

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Is time much more valuable than gold or silver?

What is your opinion?

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Common Time Problems

1. PROCRASTINATION 2. DELEGATION 3. DISORGANISATION 4. FAILURE TO PRIORITISE/UNCLEAR OBJECTIVES 5. MEETINGS/COMMITTEES

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PROCRASTINATION

Number one time waster. It is the thief of time I like work; it fascinates me. I can sit and look at it for hours. I love to keep it by me: the idea of getting rid of it nearly breaks my heart. He slept beneath the moon He basked beneath the sun He lived a life of going to do And died with nothing done.*
The man who did not do anything in life but is remembered because of the epitaph on his grave
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DELEGATION

You will never have so much authority as when you begin to give it away.

Delegation saves time and develops subordinates.

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DISORGANISATION

He thinks he is really busy but he isn't really. He is usually snowed in by a lot of paper work. Interruptions in person or by telephone fragment his day. Day is cluttered. At the end of the day he hasn't achieved much.

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FAILURE TO PRIORITISE/UNCLEAR OBJECTIVES

Do you have a purpose, aim or objective?

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MEETINGS/COMMITTEES

Committees of twenty think plenty, Committees of ten think now and then. But all the work is done by committees of one.

You are lost if you have a very nominal control over the meeting. Meetings are devised to save time.

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IS IT POSSIBLE TO HAVE TIME MANAGEMENT?

It is difficult but can be tried.

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Develop a personal sense of time.

Keep a log for just two weeks - it will jolt you into action. Don't rely on memory, because it is treacherous Reflect & review your log.

Remember:You can ask me anything you like, except time (Napoleon)

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Plan/Identify your long term Goals

Most often our life is an exploration of the unknown

Remember: If you know where you are going, you can take any road.

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Plan Your day

Maintain a diary or keep a list. Review it at the end of the day

A - MUST be done C - MIGHT be done B - SHOULD be done

Remember: It is not enough to be busy, the question is WHAT ARE YOU BUSY ABOUT?
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Make the best use of your best time

What is best time?

MIDNIGHT

DAWN NOON SUNSET MIDNIGHT

Remember: The peak performance is at the best time.

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While attending Meetings try to time the meetings:

a. Determine the purpose of the meeting. b. Explore the subject. c. Outline the discussion. d. Keep everything ready

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Every once in a while try to take a break

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TIME DEPOSIT (READERS DIGEST - Jul. 87)

If you had a bank that credited your account each morning with Rs. 86,400, that carried over no balance from day to day - allowed you to keep no cash in your account - and every evening cancelled whatever part of the amount you failed to use during the day, what would you do? Draw out every rupee every day, of course, and use it to your advantage.

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Well, you have such a bank - and its name is time. Every morning it credits you with 86,400 seconds. Every night it rules off as lost whatever of this you failed to invest to good purpose. It carries over no balance. It allows no overdraft. If you fail to use the days deposit the loss is yours. There is no going back. There is no drawing against tomorrow. It is up to each of us to invest this precious fund of hours, minutes and seconds in order to get from it the utmost in health, happiness & success.

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