BW Reporting
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India SAP CoE, Slide 2
BW Reporting
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India SAP CoE, Slide 3
Purpose
Reporting, analysis, and interpretation of business data is of central importance to an organization in guaranteeing its competitive edge, optimizing processes, and enabling it to react quickly and in line with the market.
SAP BW Reporting is a analyzing tool which supports decision making in an organization.
Use
BW reporting is based on multidimensional data sources which makes it possible to analyze data based on multiple dimensions. BW reporting facilitates trend analysis of historic and current data at different level of details and perspectives. BW reports can be accessed via Web and in MS Excel. BW reports can be used by a large spectrum of users at different locations as per their roles.
Challenges
To effectively design queries and reports meeting clients business requirements. Design optimized reports which executes in a acceptable time frame. Creation of a global report satisfying needs of users performing same role across the globe.
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India SAP CoE, Slide 7
BW Architecture Layers
Columns
Preview
Columns
Usually Key indicators to be analyzed will be taken in columns.
Rows
The characteristics on which the key indicators to be measured will be taken in rows.
Filters
Filter selection has a restricting effect on the entire query.
Preview
This area gives a preview of the query results area.
BEx Toolbar
New Formula
Variables
Structures
A structure forms the basic framework of the axes rows or columns in a query. It consists of structural components like characteristics, keyfigures, formulas and selections. Set up of the structure determines the sequence and number of key figures or characteristic values in the columns and rows of the query.
India SAP CoE, Slide 18
Structures
Within a query definition you can use either no structures or a maximum of two structures. Of these, only one can be a key figure structure. You can combine structures freely with other characteristics on the axes. Structure can be defined as local or reusable.
You can include values in the selection or exclude values from the selection by selecting these options in the context menu of the relevant filter.
Calculated Key figures can be used as reusable objects for all queries in an InfoProvider.
Boolean Operations
Number Format
Scaling factor can be used incase of high value of a key figure Number of decimal places
Calculations
For Result For Single Value
Currency Translation
India SAP CoE, Slide 27
Characteristics Properties
Display As : Options available are Key, Text, Key and Text, Text and Key and No Display. Display of Results : Options for supressing results and normalization. Display Hierarchy : Options for hierarchy display Sort Order : Options for sorting characteristics.
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New Selection
New Selection can be used for characteristics, key figures or for creating local restricted key figures. They can be created on structures.
New Formula
Formula allow arithmetic operations to be defined using one or more basic key figures or formula variables or calculated key figures. New Formula can be defined only on structure elements
New Formula
Variables
Variables are parameters of a query that are filled with values only when you execute the query or Web application. They serve as place holders for characteristic values, hierarchies, hierarchy nodes, texts and formula elements, and can be processed in different ways. The processing type determines how a variable is filled with a value for the runtime of the query or Web application. Variables are reusable objects, if we create a variable for a characteristic infoobject we can use that variable in all the InfoProviders that use this characteristic.
Variable Types
There are different types of variables depending on the object for which the variable is defined as placeholder. Types of variables are:
- Characteristic value variables
Characteristics value variables are used to select values of characteristics in the query at runtime. Variables can be used to select single values and value ranges.
- Hierarchy variables
Hierarchy variables represent hierarchies and can be used wherever hierarchies can be selected.
Variable Types
- Hierarchy Node Variables
Hierarchy node variables represent a node in a hierarchy and can be used wherever hierarchy nodes are used.
- Text variables
Text variables represent a text and can be used in descriptions of queries, calculated key figures and structural components.
- Formula variables
Formula variables represent numerical values and can be used in formulas. Numerical values are used for selecting exceptions and conditions and one can also use formula variables here.
- Replacement Path
- Customer Exit
- SAP Exit
- Authorizations
India SAP CoE, Slide 35
Conditions
Conditions can be formulated in the query designer to make data analysis more efficient. On defining condition, the data in the query is filtered accordingly so that only the part of the results area that you are interested in is displayed. With the help of conditions, we can analyze combinations of characteristics using ranked lists. Example: Displaying ten best customers by sales revenue. We can define multiple conditions for a query, and then activate or deactivate them in the report itself to create different views of the data.
India SAP CoE, Slide 36
Conditions
Example: The sales department wants the flexibility to restrict a report so that only Top 10 materials as per Gross Sales are displayed.
Exceptions
Exception function in reporting enables you to select and highlight unusual deviations of key figure values in a query. The exception reporting function allows users to detect variances early on, thus giving a chance to react effectively and immediately. The results that vary from defined threshold values and interval are marked in different colors in the worksheet so you can identify them instantly.
Exceptions
Gross sales below 1000$ is Bad, between 1000$ and 5000$ is Medium and sales 5000$ above is Good.
Cell Editor
Cell Editor is used when complex calculations are needed to be performed, and it cannot be accomplished by restricted and calculated key figures. It gets enabled only if the query definition contains two structures.
Cell-specific definitions allow you to define explicit formulas, along with implicit cell definition, and selection conditions for cells and in this way, to override implicitly created cell values.
Help on cells can be defined via Cell Editor .
Cell Editor
Cell is the intersection between two structural components. The formulas or selection conditions that you define for a cell always take effect at the intersection between two structural components. For each cell you can define a custom selection, a custom formula, or a custom cell definition.
Query Properties
Various settings for query can be performed in the Query Properties dialog box.
The Query Properties dialog box is divided into tab pages, each tab page offers different settings.
Query Properties
Tab Pages
General
This gives information about the technical name of the query, the InfoProvider that it is based on, owner, and the person who last changed the query. One can also specify the sequence in which variables appear on the selection screen.
Display
This tab page is divided into two areas: One for the display options and the other for the number format.
Extended
If data is to be evaluated using third party tools, the OLE DB for OLAP setting can be done in this tab.
Navigation in Reports
Context Menu allows to navigate in different ways within report and offers various functions depending on the cell context by using right mouse button in BEx.
Navigation in Reports
The following functions can be performed using context menu:
Keep filter value: Results of the report can be restricted to filter value. Select filter value: The system provides all possible values for a particular characteristic. One can select one or more values from this value set in the Query. Filter and drilldown according to: To set a characteristic at certain value and at the same time drilldown on the same axis.
Navigation in Reports
Other available functions:
Swap axes: If characteristics are in the rows and Key figures in the columns you can choose swap axes to have Key figures displayed in the rows and characteristics in the columns. Fix Filter Value to Axis: Choose Fix Filter Value to Axis if you only want to see data for one characteristic value and want the characteristic value to continue to appear in the drilldown. Go to: You can use the Goto function to reach documents and detailed level reports using report to report to interface.
Query Views
A query view is a Picture of a query that saves any formatting done to the query. Examples of formatting would be hiding key figures from the initial display of the report or the generation of exceptions and conditions. One can define one or more query views for a query.
Workbooks
Workbooks are used to combine different queries. On inserting a query in a workbook, a link is made between the cell areas of the worksheet and the data of the InfoProvider upon which the query is based. When inserting a query into the workbook, a VBA routine is automatically generated in the workbook. Business Explorer can also be connected with custom VBA programs (Visual Basic for Applications). Workbook templates can contain pre-determined items for the area of the query, formatting settings, logos, VBA macros, and so on.
BEx Browser
BEx Browser is used for organizing reports, workbooks and other documents. You can access all workbooks and other documents that are assigned to you using your roles.
India SAP CoE, Slide 50
Web Report
Tool bar
BW Reporting
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India SAP CoE, Slide 54
Step 2: Select InfoProvider on which you want to create a query and click Create
Executing a Query
Step 2: Click on OK
Executing a Query
Step 3: Give Inputs to the variables
BEx Report
Step4: Make the required changes. Modify, Save and Execute the query
Opening a Query
History
Favorites
Roles
India SAP CoE, Slide 67
InfoAreas
New Selection
New Formula
Variables
India SAP CoE, Slide 68
Creating Structures
Creating Structures
Step 3: Specify technical name and description. Click OK.
Step 1: Right Click on Key Figures section to create a New Restricted Keyfigure
Step 2: Select the required Keyfigure and characteristic value for restriction. Specify description and Click OK.
Step 2: Select the required Keyfigures and necessary operators for calculations and provide description. Finally, Click OK.
India SAP CoE, Slide 76
Creating Variables
Creating Variables
Creating Variables
Creating Variables
Step 4: Give variable name, Description and Processing type and click Next
Creating Variables
Step 5: Select variable type and variable entry and click Next
Creating Variables
Creating Variables
Creating Variables
Creating Conditions
Creating Conditions
Step 2: Click to create new Condition
Creating Exceptions
Creating Exceptions
Step2 : Enter the description Step 3: Click to create New Exception
Step6 : Transfer
Creating Exceptions
Step7 : Goto Validity area of Exception tab Step8 : Select All
Creating Exceptions
Creating Views
Creating Views
Creating Views
Creating Views
Creating Workbooks
Step 1: Click on save as new workbook
Creating Workbooks
Step 4: Click OK
Workbooks
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India SAP CoE, Slide 107
LetMe
Create a new query using Query Designer. Include few characteristics in Rows and Free Characteristics. Select a characteristic in Filter section and filter on certain value of the characteristic. Create User Entry variables for few characteristics. Create new Restricted and Calculated Key figures. Include key figures, calculated key figures and restricted key figures in columns. Set relevant properties for key figures and characteristics. Create sample Conditions and Exceptions. Set appropriate Query Properties and Execute query.
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India SAP CoE, Slide 109
Additional Information
Customer Exit variables are used incase Standard SAP variables are not available. We can use customer exit variables in cases where based on users input certain calculations needs to be performed or column heading name should change dynamically. Steps for creation of Customer exit variables are:
Create a variable of type Customer Exit. Goto CMOD transaction. Enter project name and select Component. Select EXIT_SAPLRRS0_001. Write logic in ABAP for populating above customer exit variable.
Additional Information
I_STEP is used in Customer exit to handle the variables. Following are the possible values of I_STEP on which variables are processed.
I_STEP = 1 : Call takes place before processing of variable pop-up and gets called for every variable of processing type Customer Exit. This step should be used to fill variable with default values. I_STEP = 2 : Call takes place after variable entry. This step is only started up when the same variable is not input ready and could not be filled at I_STEP=1. I_STEP = 3 : In this call, you can check the values of the variables. It is called after all variable processing and gets called only once and not per variable.
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