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Software ERP: SAP R/3

Sales and Distribution Material Management


S D M M P P F I C O

Financial Accounting
A M

R / 3
C l i e n t / S e r v e r A B A P / 4
I S

Controlling

Q A P M

P S O C

H R

Komponen Materials Management


Valuation Logistics Invoice Verification Purchasing Material Master Inventory Mgmt. Physical Inventory MRP Service Master Product Catalog Foreign Trade/ Customs

Materials Management (MM)

Service Entry Sheet

Data Organisasi
Suatu hirarkhi dimana unit-unit organisasi dalam suatu perusahaan diatur berdasarkan tugas dan fungsi Merupakan data statik dan jarang diubah Pendefinisian unit organisasi adalah suatu langkah dasar, merupakan suatu faktor kritis yang menentukan bagaimana perusahaan akan distrukturkan
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Struktur Organisasi

Struktur Organisasi
Client Company Plant Valuation Area Storage Locations Purchasing Organizations Purchasing Groups
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Client
Client adalah suatu unit dalam sistem SAP R/3 yang bersifat self-contained baik dari istilah legal dan organisasi maupun istilah data, dengan record master terpisah dan kumpulan tabel independen. Dari sudut pandang bisnis, client dapat merupakan representasi dari suatu grup korporasi. Client: 3 digit numerik.

Company
Company merupakan unit organsasi terkecil dari akuntansi eksternal dimana suatu sistem pengarsipan self-contained yang lengkap dapat direplikasikan. Company code merepresentasikan suatu unite independen yang menghasilkan balance sheet tersendiri, sebagai contoh, suatu perusahaan dalam suatu grup korporasi (client). Company code = 4 karakter

Plant
Merupakan area valuasi terendah Level organisasi dimana Material Requirements (MRP) berjalan Umumnya digunakan untuk menggambarkan suatu situs produksi, suatu pusat distribusi atau gudang terpusat Bisa merupakansuatu unit fisik atau logik

Valuation Area
Area valuasi menentukan pada level mana suatu material dinilai (nilai persediaan dihitung) SAP R/3 memungkinkan valuasi pada level company code atau plant, tetapi disarankan area valuasi diset pada level plant Yang berarti setiap plant dapat memiliki harga material dan determinasi akun tersendiri
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Storage Location
Sub divisi dari sebuah plant Dimana material di atur (manajemen persediaan)
Raw Materials Maintenance, Repair, and Other (MRO) Finished Product

Bisa merupakansuatu unit fisik atau logik

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Organizational Relationships
Plant/Storage Location
Plant P001
Storage Location 10 - Inventory Storage Location 20 - Quality

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Purchasing Organizations
Suatu unit organisasi yang bertanggung jawab pada pengadaan material atau jasa untuk satu atau lebih plant dan untuk melakukan negosiasi kondisi umum dari pembelian dengan para vendor. Purchasing organization mengasumsikan tanggung jawab legal untuk semua transaksi pembelian eksternal.

SAP mensyaratkan purchasing organizations ditetapkan pada level plant Purchasing organization juga dapat ditetapkan pada lebih dari satu plant Purchasing organization juga dapat ditetapkan pada suatu company code

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Organizational Relationships
Plant/Purchasing Organization (1)
Plant P001
Purchasing Organization P001 Purchasing Organization P002

Satu plant banyak purchasing organizations


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Organizational Relationships
Plant/Purchasing Organization (2)
Plant P001 Plant P002

Purchasing Organization P001

Purchasing Organization P002

Setiap plant memiliki unit purchasing organization sendiri


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Organizational Relationships
Plant/Purchasing Organization (3)
Purchasing Organization P001

Plant P001

Plant P002

Satu purchasing organization untuk banyak plant


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Organizational Relationships
Plant/Purchasing Organization (4)
Purchasing Organization P001

Company Code C001


Plant P001

Company Code C002


Plant P002

Satu purchasing organization untuk banyak company codes


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Purchasing Groups
Purchasing organization selanjutnya dapat dibagi ke dalam purchasing groups (buyer groups), yang bertanggung jawab pada aktivitas pembelian harian. Suatu purchasing group dapat juga bertindak bagi sejumlah purchasing organizations.

Purchasing organization
material group

purchasing organization

purchasing group MG 0, 3

purchasing group MG 1, 4
purchasing group MG 2, 5 purchasing group MG 6 plant purchasing group MG 7, 8, 9

Organizational Relationships
Purchasing Organization/Purchasing Group
Purchasing Organization P001 Purchasing Group 001 Purchasing Group 002

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Organizational Structure
Company Code C001
Purchasing Organization P001

Plant P001
Storage Location 10 - Inventory Storage Location 20 - Quality

Purchasing Group 001

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Inventory Management with a Warehouse Management System


client
company code 001 ABC inc. 0001 Jones inc. 0001 0002 0003 0002 0004 0002 Model Ltd. 0003 0001

purchasing organization plant distrib.center 0001 0001

MM
factory

storage location

0002

0003

0004

warehouse number

001

storage type storage bin (physical stock)

001 05-04-03

002 05-04-04

WM

Fungsi-fungsi Utama Modul MM

MM interdependensi dengan modul lain


Logistik
PP production planning MM material master purchasing requirements plan. SD sales and distrib.

QM quality management

inventory mgmt. invoice verification

PM plant maintenance

FI financial acc.

CO controlling

AM fixed assets mgmt.

Data Dasar
Master records meliputi informasi tentang
1. vendors 2. material dan jasa yang akan diadakan 3. Relasi antara 1. and 2. (purchasing info record) seperti prices / terms and conditions

Bills of material for


production planning purchasing sales and distribution withdrawal of Material

Structure of the Vendor Master Record


sections

utilization

area of validity

General data name address control data


purchasing terms and cond. partner functions currency

client wide

request for quotation quotation processing purch. order handling

for each purchasing organization

accounting data bank account acc. maintenance payment

invoice entry invoice verification payment handling

client wide or for each company code

Create a Vendor
Creating Your Own Vendor Master Record

Usage
We recommend that you create your own vendor master record for this scenario. If, however, you prefer to use the reference vendor instead, it could be that the order currency has already been changed and this IDES scenario may no longer work. You create a German vendor in company code 1000, IDES AG Germany, to create purchase orders and invoices denominated in euros.

Create a Vendor
Procedure
1.Call up the transaction as follows:

Menu Path

Logistics Materials Management Purchasing Master Data Vendor Central Create

Transaction Code

XK01

Create a vendor
On the Create Vendor: Initial Screen, enter the following data:
Field Vendor Data Your own vendor (choose a number between 1000 and 1999) 1000 1000 LIEF

Company code Purch. organization Account group

Reference vendor
Reference company code Reference purchasing organization

1080
1000 1000

Create a Vendor
On the Create Vendor: Address screen, enter the following data: Field Description Search term Street/House number Postal code/City Data Any Any, for example "euro" Any 5-figure, numerical (any)

Country
Language

DE
DE

Create a Vendor
1. Choose until you reach the Create Vendor: Accounting and make sure that 160000 appears in the Reconciliation Account 160000 field. 2. Choose appears. until the Create Vendor: Purchasing Data screen

3. On the Create Vendor: Purchasing Data screen, check that the order currency is EUR.
4. Choose appears. 5. Choose appears. 6. Choose appears. until the Create Vendor: Partner Functions screen until the Create Vendor: Partner Functions screen until the Create Vendor: Partner Functions screen

Create a Vendor

Create a Vendor

Create a Vendor

Views on the Material Master Record


each view is maintained by a certain user department of the firm

accounting: valuation- und calculation-specific information requirements planning: information about material requirements
planning (e. g. reorder point) purchasing: e. g. responsible purchasing group, order unit engineering: technical information storage: information about warehousing, material movements, ... forecast: information about the forecasting of the material requirements S & D: informationen about sales orders and price determination

Demo: Create Material Master

Demo: Create Material Master

Select the views: Basic data 1, Purchasing, Purchase Order text, Gl. Plant Data/Storage 1, Accounting 1

Demo: Create Material Master

Demo: Create Material Master

Demo: Create Material Master

Demo: Create Material Master

Demo: Create Material Master

Demo: Create Material Master

SAVE

purchasing info record

info record prices terms & cond. PO statistics


tolerance levels

date quotation order outline agreement

Purchasing Process
PO

? =

invoice
X X X X X

invoice verification

determination: requirements vendor


X X X X X

outline agreem.

determination: source of supply

MM
goods received & inventory mgmt.
vendor 2 vendor 1

PO PO

vendor selection

PO

PO monitoring purchase order processing

Create Purchase Order (PO)


vendor 2

1 vendor known

purch. order

terms & cond.

2 vendor not known

outline agrement info record

source list

purch. order

vendor
vendor 2

purch. req.

purch. order

assigned purchase requisition exists (from user department)

Purchasing Process
Create a requisition First release of requisition Create RFQ (Request for Quotation) with reference to requisition Create PO (Purchase Order) with reference to RFQ Department receives material ordered (GR) Department pays invoice (MIRO).

Purchase Requisition
Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order, their quantity, and the timeframe. It may also contain the authorization to proceed with the purchase. Also called purchase request or requisition.

Request for Quotation

Is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as IFB (Invitation For Bid)

Purchase Order

Buyer-generated document that authorizes a purchase transaction. It sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller.

Create Purchase Requisition

Create Purchase Requisition

Create Purchase Requisition


In the item, enter your material, Plant= 1000, QT = 100

Create Purchase Requisition

Save your Purchase requisition Take note of Purchase requisition number

Demo: Create Purchase Order

Demo: Create Purchase Order


Open document overview: Click on document overview button Choose Selection variant list icon Then select My purchase requisition, you will get your purchase requisition listed Click on adopt icon, your purchase requisition will be copied to the purchase order (or you can drag and drop it into the shopping cart)

Demo: Create Purchase Order

Demo: Create Purchase Order


Enter your vendor, and price 30 euro and save

Posting an Order Entry (Goods Receipt)


Logistics
PP production planning MM purchasing req. planning goods receipt inventory mgmt.
goods issue.
transfer posting

SD sales and distrib.

QM quality management

inventory controlling

invoice verification

PM plant maintenance

FI financial acc.

CO controlling

AM fixed assets mgmt.

Demo: Posting Order Entry (Goods Received)


1. Use T_code : MIGO 2. Select Goods Receipt 3. Select Purchase Order 4. Enter PO number for goods to be received. 5. Hit "Enter"

Demo: Posting Order Entry (Goods Received)


6. Enter Document date & posting date 7. Enter Header text (comment) if necessary. 8. Close detail data.

Demo: Posting Order Entry (Goods Received)


9. Notice that movement data is "101" 10. If you only received first item, then Check the "OK" box for first line item.therefore, the second item need not be processed

Demo: Posting Order Entry (Goods Received)


11. If you only received 3 pcs out of 10 pcs of item one & 2 pcs out of 10 pcs of item two, then Check the "OK" box for both line item 12. Input actual quantity (3 & 2 pcs ). 13. Hit "Enter"

Demo: Posting Order Entry (Goods Received)


14. Click "Check" button to find out if there is any error. 15. Check the "status" column . . Green means OK . Yellow means Warning . Red means error

Invoice Verification
input information invoice verification actions: enter invoice verify invoice post invoice update relevant data (re-edit invoice) output information orders goods receipt

master data: material vendors accounts


terms & cond.

financial accounting asset management cost accounting

Create Invoice
Create Invoice using Tcode MIRO

Enter the Required details in all Tabs

Enter the Purchase order no. and click on Enter, to display the material details.

Create Invoice (contd..)

Click the check box, to calculate the Tax

Create Invoice (contd..)

Enter the Amount and click on save

Create Invoice (contd..)

Invoice is created

Demo: Invoice Verification


Using the tcode: MIRO"

Demo: Invoice Verification

Demo: Invoice Verification

net amount for positions