MANITOBA SOURCEBOOK for Guidance and Counselling Services:

A Comprehensive and Developmental Approach

OVERVIEW SESSION
By the end of this morning, you will know 1) How the Sourcebook is organized and what is contained within it 2) What the key components of a comprehensive and developmental guidance and counselling program are 3) The value-added capabilities of school counsellors and how a school counsellor is different from a clinician, a resource teacher, or a behaviour specialist 4) How guidance is different from counselling and how to infuse guidance and counselling into regular school activities 5) The importance of ethics, referrals, and caseload management
Manitoba Education, Citizenship and Youth

OVERVIEW SESSION
By the end of this afternoon, you will have 1) Started to use the Sourcebook as a guide to planning 2) Considered data sources in your school to assist you in determining which services would be most helpful in your context 3) Clarified your current activities as a school counsellor 4) Envisioned how infused guidance and counselling services may be enhanced at your school

5) Started a calendar of activities to assist in your planning

6) Started a professional dialogue that leads to ongoing development as a teacher and counsellor
Manitoba Education, Citizenship and Youth

INTENDED AUDIENCE for the SOURCEBOOK

SCHOOL COUNSELLORS

TEACHERS
ADMINISTRATORS OTHER INDIVIDUALS WHO SUPPORT STUDENT LEARNING AND SUCCESS

Manitoba Education, Citizenship and Youth

WHAT IS THE SOURCEBOOK?

Source of information and resources for school counsellors K 12
Integrated approach for a comprehensive and developmental program for school guidance and counselling Description of the breadth and depth of school counselling activities in Manitoba

Discussion of ethical considerations in guidance education, counselling, record-keeping, reporting and information-sharing
Manitoba Education, Citizenship and Youth

SOURCEBOOK STRUCTURE
8 Chapters
Each chapter begins with a point-form overview Each chapter ends with a summary and supportive resources

Sidebars and Graphics

Each chapter contains consistent graphics to alert the reader of further information or resources Each graphic is followed by an explanatory note for the reader

Manitoba Education, Citizenship and Youth

SOURCEBOOK STRUCTURE
Appendices
Ready-to-use templates and forms Informed consent template Referral forms, transition forms, summary forms Case note templates, Suspicion of Child Abuse and Neglect form, functional behavioural analysis forms Sample guidance//compulsory curriculum connections Resources for ethical decision-making

Manitoba Teachers Society

Manitoba School Counsellors Association Canadian Counselling Association
Manitoba Education, Citizenship and Youth

CONTENTS
CHAPTER 1: Foundation of Guidance and Counselling Services
+ Supportive Resources

CHAPTER 2: Scope of Activities + Supportive Resources CHAPTER 3: Counselling Component 1 of School Guidance
and Counselling Services + Supportive Resources

CHAPTER 4: Prevention Component 2 of School Guidance

and Counselling Services + Supportive Resources
Manitoba Education, Citizenship and Youth

CONTENTS
CHAPTER 5: Guidance Education Component 3 of School
Guidance and Counselling Services + Supportive Resources

CHAPTER 6: Coordination Component 4 of School

Guidance and Counselling Services + Supportive Resources

CHAPTER 7: Notetaking, Information-Sharing and Record-Keeping

+ Supportive Resources

CHAPTER 8: Professional Growth and Awareness

+ Supportive Resources
Manitoba Education, Citizenship and Youth

CONTENTS
APPENDIX A: Guidance Education Learning Outcomes and
Curriculum Connections

APPENDIX B: Guidelines for Ethical Behaviour APPENDIX C: Sample Forms APPENDIX D: Reserved for specific school and school division
information

Manitoba Education, Citizenship and Youth

School Guidance and Counselling Services

Personal/Social Development Educational Development Career Development

PROGRAMMATIC (student contact) COUNSELLING

Individual counselling Small group counselling Crisis counselling Career counselling Referrals Peer helping programs

STRUCTURAL (non-student contact)

PREVENTION
Primary, secondary, tertiary plans and programs Individual assessments Coordinated student support team activities Student advocacy Transitional planning

GUIDANCE EDUCATION

COORDINATION
Professional development Consultation and collaboration Program management and operations Data-informed decisionmaking Advocacy for guidancerelated classroom-based learning outcomes Needs assessment Time allotments and caseload management Calendar of activities School-based planning

Integrated, developmental student learning outcomes Classroom-based guidance instruction and assessment Career exploration Group guidance activities Professional resources Post-secondary education and career resource materials and programs
Manitoba Education, Citizenship and Youth

SERVICE AREAS
1. Counselling Individual Group
Please turn to page 5 and Chapter 3

(healing/therapeutic)

Manitoba Education, Citizenship and Youth

SERVICE AREAS
1. Counselling Individual Group
(healing/therapeutic)

2. Prevention Primary

Secondary
Tertiary
Please turn to pp. 5-7 and Ch. 4

(informational+ healing)

Manitoba Education, Citizenship and Youth

SERVICE AREAS
1. Counselling Individual Group
(healing/therapeutic)

3. Guidance Education Infused/whole class Individual Group

Please turn to p. 7 and Chapter 5

(instructional/informational)

2. Prevention Primary

Secondary
Tertiary
(informational+ healing)
Manitoba Education, Citizenship and Youth

SERVICE AREAS
1. Counselling Individual Group
(healing/therapeutic)

3. Guidance Education Infused/whole class Individual Group

(instructional/informational)

2. Prevention Primary

4. Coordination Consultation

Secondary
Tertiary
(informational+ healing)

Collaboration
Data-informed decisions
Please turn to p. 4 and Chapter 6

(managerial)

Manitoba Education, Citizenship and Youth

Break for Discussion

Manitoba Education, Citizenship and Youth

SERVICE DELIVERY PROCESS

INDIVIDUAL
-Guidance education and counselling

TARGETED
-Group counselling

TARGETED
-Group guidance education
INDIVIDUAL NEEDS

TARGETED
FEW STUDENTS WITH SIMILAR COUNSELLING/PREVENTION NEEDS SOME STUDENTS WITH SIMILAR INFORMATIONAL NEEDS MANY STUDENTS WITH SIMILAR INFORMATIONAL NEEDS ALL STUDENTS WITH SIMILAR INFORMATIONAL NEEDS

-Classroom and small-group strategies - Guidance education

UNIVERSAL
-School-wide system support -Guidance-related learning outcomes -Guidance education activities

Manitoba Education, Citizenship and Youth

AREAS OF FOCUS
PERSONAL/SOCIAL DEVELOPMENT - self and family/family dynamics/human dynamics - social skills - safe communities EDUCATIONAL DEVELOPMENT

- self and learning

- social skills for learning - community learning CAREER DEVELOPMENT - self and work - social skills for working - safe workplaces
Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

PERSONAL/SOCIAL DEVELOPMENT
(1 of 2 slides)

-emotional development / anger mgt / behaviour mgt / time and organization management -youth issues (emotional maturation [moods, grief, anxiety, suicide, depression]) -alcohol / drug / extremes -conflict resolution / mediation / respect -friendships / relationships (peer pressure, realistic expectations, responsibility, abusive relationships, dating violence)
Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

PERSONAL/SOCIAL DEVELOPMENT
(2 of 2 slides)

-peer helper/peer mediator/volunteerism -active listening -lifestyles (decision-making, sexuality) -diversity (special needs / multiple intelligences / individuality / culture) -violence prevention / risk-taking / gang awareness/safe neighbourhoods -personal safety / internet safety/luring -harassment / intimidation / cyberbullying -bullying / manipulation
Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

EDUCATIONAL DEVELOPMENT (1 of 2 slides)
-metacognition: thinking about thinking / critical inquiry skills -learning styles and learning differences (incl. special needs, ADHD) -habits of mind / attitudes -problem solving strategies -connections (skill/knowledge transfer) -group work / sharing / activity centres -portfolio writing
Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

EDUCATIONAL DEVELOPMENT (2 of 2 slides)
-internet research / plagiarism -positive behaviours for learning / communication skills / strategies for asking for help -research skills -time management / organization skills / agenda books -study skills / homework strategies / test preparation / strategies to reduce frustration / test anxiety -brainstorming / thinking aloud / critical thinking
Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

CAREER DEVELOPMENT (1 of 2 slides)
-career exploration -matching aptitudes and interests to career choices -career planning / course selection / graduation requirements / entrance requirements / apprenticeship -aptitudes / interests / strengths -job shadowing / volunteerism / part-time work -balancing school / life / work

Manitoba Education, Citizenship and Youth

AREAS OF FOCUS: Sample Topics

CAREER DEVELOPMENT (1 of 2 slides)
-personal safety workplace safety and health / employment standards act -work skills / certification / training / on-the-job training / entrepreneurship -resume writing / portfolio writing -application forms / cover letters / interview skills -workplace attitudes / expectations / responsibilities -bullying in the workplace
Manitoba Education, Citizenship and Youth

READY-MADE CONNECTIONS
Please see Appendix A and online Manitoba Sourcebook Guidance Education Curriculum Connections

PERSONAL/SOCIAL DEVELOPMENT
- linked to specific learning outcomes in health education, social studies and language arts

EDUCATIONAL DEVELOPMENT
- linked to specific learning outcomes in language arts, social studies, and health education

CAREER DEVELOPMENT
- linked to specific learning outcomes in language arts, social studies, and Blueprint for Life/Work Designs

Available online grade-by-grade, outcome by outcome

Manitoba Education, Citizenship and Youth

CREATING THE PROGRAM

Please turn to Chapter 6

Consulting and collaborating

Working within the student support team Working in the broader school community

Management and operations

Advocating Planning Informing Referring
Manitoba Education, Citizenship and Youth

CREATING THE PROGRAM

Data-informed decision-making
Classroom profiles Needs assessments

Incident reports
Progress reports Determining needs Proactive needs in guidance and counselling Responsive needs in guidance and counselling
Manitoba Education, Citizenship and Youth

CREATING THE PROGRAM

Creating time allotments and a calendar of activities
Coordinated, structured, infused guidance education delivery

Balanced approach to responding to needs

School-based planning Connection to school-wide outcomes planning

Measurement of school-based results

Manitoba Education, Citizenship and Youth

ADDRESSING COMMON CONCERNS

Please turn to Chapter 7 and Appendix B

Record-keeping, reporting, and case notes

(Please turn to pp. 93-97)

Balancing the need for professional records with the need for student contact Policies, procedures, legislation regarding retention, disposal, and sharing of files Information-sharing and disclosure (Please turn to p. 98, App. B) Determining the degree of sharing Effective collaboration in the best interest of the student
Manitoba Education, Citizenship and Youth

ADDRESSING COMMON CONCERNS

Resolving ethical dilemmas (Please turn to pp. 99-101)
Strategies for effective and consistent decisionmaking

The limits of the law, ethical considerations, informed consent and confidentiality
Disclosures (Please turn to pp. 102-3 and Appendix C)

Effective responses, note-taking, reporting, and issues of confidentiality

Manitoba Education, Citizenship and Youth

ADDRESSING COMMON CONCERNS

(Chapter 7)

Referrals
Decision-making for referrals Scope of activities

Pledge of Confidentiality
Sample pledge Limits to information sharing

Manitoba Education, Citizenship and Youth

ADDRESSING COMMON CONCERNS

(Please turn to Chapter 8)

Stress and time management Importance of self-care

Professional learning opportunities

Caseload management Cultural and personal history awareness

Self-reflection for assumptions

Recognition of open- and closed-systems
Manitoba Education, Citizenship and Youth

DISTRIBUTION OF SOURCEBOOK
School Counsellors
School Principals Student Services Administrators

Superintendents
Chairperson of School Boards Chairperson of Parent Advisory Councils Others on request
Manitoba Education, Citizenship and Youth

GETTING STARTED:
Developmental and Comprehensive Guidance and Counselling Programs

Do what you can

With what you have

Where you are
Winston Churchill
Manitoba Education, Citizenship and Youth

For further information:

www.edu.gov.mb.ca

Lorna Martin

School Support Unit

Manitoba Education, Citizenship and Youth

945-7964 or toll free 1 800 282-8069 ext 7964

lorna.martin@gov.mb.ca
Manitoba Education, Citizenship and Youth