WELCOME

TO

ASCENT
INFORMATICS
ERP
SOFTWARE
PRESENTATION

www.dnserp.com
 Request

• Due to enterprise wide nature of

DNS this presentation is not
meant for only a particular
department, therefore we
strongly suggest that all
department heads are present
during this presentation
• This presentation is for about
two hours. So please schedule
everyone's time accordingly, as it
is best understood without
interruptions

2 OF 175
 We bring 33 years of IT experience in
business automation
• Traditional accounting packages are
‘Financial reports-centric’. They are
primarily designed to inform
management of a company’s
financial condition long after it has
conducted its business.
• On the other hand, DNS Adopts a
day-to-day perspective. It provides
strategic information and tools in
REAL TIME. When you need it the
most.

3 OF 175
DNS ERP is the proven solution for the
following questions

• Do you get information when you want?

• Do you have islands of information?
• Is stores-in-charge able to give you correct
quantity of raw material in stock, as of now?
• Is purchase order linked to material inwards?
• Is inventory and accounts integrated?

4
 Because you have
islands of
information
Why DNS
ERP?

R&D
Accounts

Sales &
Marketing

Website
Why ERP ?

Because organization has computers

but, do not get real time information
Because information is scattered like
islands
The business processes are not linked

• Solution
Install a Server computer and ERP
Software to manage the business
efficiently

6
 • SERVER IS
Client / Server architecture ALWAYS ON
• ALL DATA IS
SAVED ON
THE SERVER
• USER
CANNOT
SAVE
Server computer TRANSACTIO
NS ON THE
LOCAL HARD
DRIVE
•C:\NOT
USED

USERS COMPUTERS ARE CALLED

CLIENT PC

7
ERP DEFINITION
Enterprise Resource
Planning software is
fully integrated business
management software,
to link business
processes automatically,
and give real time
information to authorized
user, to facilitate and
accelerate the decision
making process.

8
 Seamless Integration of ERP modules

SECURITY CRM
VAT COST
SHEET
ISO / Q C ESTIMATE

Sub-Contractor Order
LOCAL Accounts OUT
PAYROLL
fulfillment
PURCHASE

HR

Import BOM EXPORT

Purchase SUB-
Production CONTRACTO
R IN

Material PLANT Automatic After Sales

Multi- Service
Management MAINTENANC E-Mail
location E
Send /
Receive data
Alerts
Resource Sales &
MRP Distribution
Matrix
EXCISE E-Business

9
 ERP helps in decision making
• Paper – paper everywhere, not information

Data Overload

DNS ERP DNS USER

Gives MIS
That can be gets Useful
filtered
By user Knowledge

10
ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY

• THERE ARE TWO KINDS

OF MANUFACTURERS
– MAKE TO STOCK
• STANDARD
PRODUCTS
– MAKE TO ORDER
• ORIGINAL
EQUIPMENT
MANUFACTURER
(OEM) SUPPLY
• MECHANICAL /
ELECTRICAL /
ELECTRONICS
ENGINEERING COMPANIES
11
MAKE TO STOCK EXAMPLES
Mass production / Discreet
products
• Standard industrial items
– E.G. Fire fighting
system
• CONSUMER GOODS
(FMCG)
• SALES THROUGH DEALERS
/ DISTRIBUTORS
• PLASTIC MANUFACTURER
– Toys and Games

12
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT
• SAFETY VALVES
• INDUSTRIAL SPRINGS
• CORRUGATED BOX
• CHEMICAL
MANUFACTURING
– INDUSTRIAL RESINS
– BLUE PIGMENT
CHEMICAL
• ELECTRONICS
• SPM – SPECIAL PURPOSE
MACHINE

13
 FOR EXAMPLE
DNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

• FOOD PROCESSING
– PICKLE
• SURGICAL
INSTRUMENTS
• INTRAOCULAR LENS
• CNC MACHINING (FOR)
AUTOMOBILE
MANUFACTURER

14
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

FOOD PROCESSING
– PICKLE /SPICES
SURGICAL INSTRUMENTS
• INTRAOCULAR LENS

15
 FOR EXAMPLE
ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES
IN BUSINESS MANAGEMENT

• UPS / INVERTER MANUFACTURING

• CONSTRUCTION INDUSTRY
– GLASS WINDOWS AND
SHUTTERS

16
DNS SUCCESS STORY IN SME: 3 to 300 crore

17
Letter of satisfaction

• It is difficult, though not

impossible, to satisfy an ERP
customer, let alone recommend
• We have received a letter of
satisfaction and recommendation
from Action Medical Marketing

18
 From Action Medical Marketing

“We recommend to the

management of any
growth-oriented company
to consider implementing
DNS in their organization
as it offers one time
investment and a long-
term benefit…..” MR. SHAH,
M.D.
AMM

19
LITEL – LEADERS IN INFRARED HEATING SYSTEMS

Working with the DNS ERP team required

priority assigning, real-time information
capturing and then training Litel
employees at all levels so as to understand
and feel confident in using the system.
This is happening effectively today…. It
has provided online operations through
computers, in all aspects of business and
is expected to contribute to increased
profitability and a better reputation in the
ever changing global market.

Managing
Director

20
 "...ERP software is quite robust
and has immensely helped us to
take care of our entire business
functions. Our staff has taken a
liking to the software and has
adapted themselves very
well...While we started off with
the inventory module, DNS has
also successfully implemented all
the other modules such sales,
purchases, BOM, MRP, Accounts…”
Mr. Surinder Agarwal, M. D.
Care Pack Pvt. Ltd.

DNS ERP
SATISFIED USER

21 OF 175
 “Now I can go home at six o’clock”
Mr. Sanjay Belhe - Director, Protocontrol

A happy
DNS
User

22
 Scope of ERP software
Vendor in India

Local Purchase Location

Transactions One

• RAW MATERIAL

FOREIGN • BOUGHT OUT ITEMS

SUPPLIER

Import Purchase • CONSUMABLES

Transactions
$$

Location
Sub- Two
contractor

23
 Scope of ERP software

Location Customers in India

One
• PRODUCT 1
• GROUP 1 Customer
• ITEM 1 Transactions
• ITEM 2
Export Customer
• PRODUCT 2
• GROUP 2 $$
• ITEM 3
• ITEM 4

Customer
Location Labor Bill
Two
24
Paper industry workflow

25
 ERP Menu – Raw material

26
 DNS ERP SOLUTION GIVES COMPETITIVE ADVANTAGE

27
E.G. FURNITURE MADE AS PER ORDER

STANDARD
PRODUCTS –
YET TAILORE
D
AS PER
CUSTOMERS
REQUIREMEN
TS

DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER

28
 FOR EXAMPLE
IR OVEN MADE FOR HYUNDAI CAR

29
Security Module

SECURITY

30
Security Module
• Masters:
• User Manager.
• User group master.
• Volume matrix.
– DNS features:
• DNS is multi user, multi tasking ERP software. Multi-level security based
on User Group and User Level.
– Create Login id and password for each user.
– Assign permissions. Map each user with menu / submenu.
– Restricting user access with login and password.
– Role based access & password.
– Audit trail: DNS ensures accountability of users. Work done by
individual users can be easily tracked because all transactions
capture the users name automatically.
– Automatic Audit Trail helps top management to know who has
updated Masters or transaction and when.
– Each menu and submenu can be locked (allow / deny) to individual
user.

31
ERP is a multi-user software

32
 DNS ERP - SUMMARIZED
ABC - MANUFACTURING Co.
Sales Enq. For PC

S/O Schedules Sales Quot. For PC

P. O. raised Rejection
Location MRP PROCESS
INDENTS FOR BO / Sales Order + Schedule
Rejected
WO FOR MFG. ITEMS
Material
QC
MATERIAL QC DSA
QC
INWARD
QC
STC SHOP SALE Invoice
Bought
FLOOR
F.G.
Out RM STORES
Job order STORES PRODUCTION
a le s e d -
WORK S rn te
(PROCESS +VALUE)
SUB-CONTRACTOR

tu o
ORDER Re ds N
Material sent Machine o o GN
57 F4 G R

Giving job work

OPERATIONS
To TP
Sub

Customer
- CAPTIVE

r i al assemblies
CAPITALIZATION

te d JOB S/O
TP Ma eive tor received SC IN
rec ntrac from
Location
s subcontrac
Co tore SC - IN
N CASH /
GI to S tor
BANK Labour Bill
FIXED
Supplier
Machine

ASSET SALE

33 PAYMENT RECEIPT
 DNS ERP - SUMMARIZED
ABC - MANUFACTURING Co.
Sales Enq. For PC

S/O Schedules Sales Quot. For PC

P. O. raised Rejection
Location MRP PROCESS
INDENTS FOR BO / Sales Order + Schedule
Rejected
WO FOR MFG. ITEMS
Material
QC
MATERIAL QC DSA
INWARD
QC
Bought FuncSHOP
STC tion w SALE Invoice
a FLOOR
ccess ise F.G.
Out RM to men STORES
Job order STORES
and s ubmen u
PRODUCTION
each E u to a le s e d -
RP use
WORK S rn te
(PROCESS +VALUE)
SUB-CONTRACTOR

r tu o
ORDER Re ds N
Material sent Machine o o GN
57 F4 G R

Giving job work

OPERATIONS
To TP
Sub

Customer
- CAPTIVE

r i al assemblies
CAPITALIZATION

te d JOB S/O
TP Ma eive tor received SC IN
rec ntrac from
Location
s subcontrac
Co tore SC - IN
N CASH /
GI to S tor
BANK Labour Bill
FIXED
Supplier
Machine

ASSET SALE

34 PAYMENT RECEIPT
Meeting the Business Needs

• Presenting a CASE
STUDIES Vendor
• To illustrate various
modules we have taken Customer
two examples
– of a company
Sub-contractor ERP
manufacturing BALL
PEN and
– of a company
manufacturing Bank
PERSONAL COMPUTERS
• Let us understand the
complete business cycle……
….. Transaction Flow

35
 BOM

BILL OF MATERIALS

36
The BALL PEN MANUFACTURING
Company & its business

Manufacture PEN
• Assumptions for the purpose of this case study:
• FINISHED GOODS (FATHER ITEM) = BALL PEN
• CHILD ITEMS = REFILL, CAP AND BODY
• ASSEMBLY IS CARRIED OUT IN SHOP FLOOR
• PRINTING OF NAME IS DONE AT PRINTER’S LOCATION (Sub-
contractor)

37
The BALL PEN MANUFACTURING
Company & its business

Manufacture PEN
• Assumptions for the purpose of this case study:

• THE COMPANY IS PURCHASING READY MATERIAL FROM

VENDORS, SUCH AS REFILL, CAP AND BODY
• BLUE COLOR BALL PEN
• RED COLOR BALL PEN – THIS HAS RED COLOR REFILL, BUT
CAP AND BODY IS SAME

38
B.O.M

BALL PEN MANUFACTURING COMPANY

BOM shows relationship between
father item and child item/s
Finished Goods

BALL
LY PEN CUSTOMER
B
S EM
AS

CCI
1 X BLUE CHALLAN CUM INVOICE
REFILL
1 X CAP
1X
BODY

Child items and

BOUGHT OUT ITEMS
quantity -
Material given
out for
ASSEMBLY

39
The Company & its business

Manufacture Computers
• Assumptions for the purpose of this case study:
• Some Raw Material / Components are bought out items
• Cabinets are manufactured in-house using
– 2 Machines
• 1 Machine for Cutting the metal sheet
• 1 Machine for Bending the metal sheet
– 2 Operators
• 1 Person for Cutting the metal sheet
• 1 Person for Bending the metal sheet
• Since there is no ‘wave soldering machine’ the soldering work is
subcontracted - ‘Subcontractor OUT’
– Mother boards are manufactured by sub-contractor
• 3 Processes
• Bending process
• Cutting process
• Soldering process
• Finally PC is ‘assembled’ in-house

40
 B.O.M Overhead
F= Finished Produc
EXAMPLE OF A PC SA1 = SUB @ Rs. 200 per piece PC
ASSEMBLY
Sale@40,000

Cost of Mother board

220
GM=8,
(10*1000)+700+80=10,780
CPU
Mother- @10,780 1 1
T
Case
tor
OU board @ 8,000
ra c 0 FACTORY
o nt 1 , 00 MADE
bc @
Su 10X
Monitor
Labor @ Rs. 80
1 MB(10,780)+Cabinet(1,000)+
Processor per piece
1 Monitor(8,000)+KB(1,500) 1
IC @ 700 +Mouse(1,000)+SMPS(1,500)+ @ 1,500
@1,000 HDD(7,000)+DVD(800)
PCB
+OH(200)=31,780
Material
= Total Cost Key
given out Cabinet
for
hop 1 board
Soldering S
n e
hi Overhead @ 1,000
ac Bending @ 400
M 1
+ 1 1
n
io e Mouse
t @ 800
Cutting s p
a
er chin tor @ 1,500 @ 7,000
e O ma era
s
es
p
+O
r oc SMPS HDD DVD
P
SHEET 2 K.G.
S
U T ITEM
@ 600 O
GHT
41 BOU
BILL OF MATERIALS (BOM) IS USED IN
1. MRP – MATERIAL REQUIREMENT PLANNING
2. CREATING THE WORK ORDER (JOB CARD)
AUTOMATICALLY

4. COST SHEET
5. BOM CAN BE USED FOR STORES ISSUE TO SHOP
FLOOR
– MATERIAL ISSUE NOTE (MIN) LINK TO BOM FOR
STORES ISSUE TO SHOP FLOOR. MATERIAL IS
CONSUMED AT STORES LOCATION.
– OR STOCK TRANSFER CHALLAN (STC) LINK TO
WORK ORDER FOR STORES ISSUE TO SHOP
FLOOR – (RECOMMENDED) -> PRODUCTION
ENTRY WILL CONSUME THE MATERIAL FROM SHOP
FLOOR
6. PRODUCTION ENTRY – TO CONSUME RAW MATERIAL

42
 e.g. This Gasket is used in six father items.

VALVE MANUFACTURING -BILL OF MATERIAL

FATHER ITEMS –
FACTORY MADE

CHILD ITEMS –
FACTORY MADE + BOUGHT OUT

Revision number

M A KE BOM
ER FA C E TO
& D RO P INT
DRAG

43
BOM of discreet industrial product – Safety Valve

44
 BILL OF MATERIAL – RESINS [CHEMICALS]

Copy similar BOM

45
 BILL OF MATERIAL - PICKLE

46
 BOM – Very useful report

User would like to know about a specific child item to

find out what all products, the same is used.
Same child item is used for making say half a
dozen products (Father items), DNS will instantly
give a report giving names of all father items,
(Finished Goods) it is being used.

47
e.g. This Gasket is used in six father items.

Very Good !

48
BILL OF MATERIALS FOR TOYS

49
 BOM – corrugated box

50
BOM of Glass Window – Construction industry

51
BOM of industrial spring – OEM

52
BOM example of a chemical manufacturing
company -Pigment

53
SALES

CRM

SALES &
DISTRIBUTION

EXPORT

54
 ABC MANUFACTURING Co.
Sales Enq.
Enquiry
Received Sales Quot.
Rejection
from
LOCATION Customer.

Order Receipt
QC information
ORI
Customer’s
SHOP
QC

PO is
FLOOR
F.G.
STORES STORES
received
Bought PRODUCTION
Out RM
(PROCESS +VALUE)
SUB-CONTRACTOR

STORES REPAIRS

Machine location
OPERATIONS
CAPTIVE
CAPITALIZATION

SC IN Location
Fixed
Assets
Supplier
Machine

Location
CASH /
BANK

55
CUSTOMER MASTER

56
Multiple Contact Names

* Means mandatory fields

57
MARKETING OR ORDER FULFILLMENT
Presale Module

BASED ON
Enquiry BOM MASTER
-

Costing /
Estimate
Automation

Quotation ORI or
-
Internal ORI
(OA)

58
MARKETING OR ORDER FULFILLMENT
Presale module and sales accounting is integrated

Enquiry BASED ON
BOM MASTER
-

Costing /
Estimate
Automation PROFORMA
INVOICE
-

AL
ON
-
O PTI
Quotation

ORI or -
INVOICE MONEY
Internal
RECEIPT
ORI -
(OA)

59
 PRODUCTION CORPORATE
OFFICE
BASED ON
IPT
ORDER RECE
(ORI) PRODUCTION / STORES
INFORMATION
RECEIVES WO BASED ON ORI
FROM MRP H. O.

CU
STO
ME
R
REJECTION
LOCATION
SHOP FLOOR FINISHED
STORES LOCATION GOODS
HOLD
PE or PS will produce FG LOCATION
LOCATION
LOCATION

VENDOR
FACTORY SCRAP
LOCATION

MATERIA
LOCATIO L MOVEMENT
Sub-contractor N WISE T
BY DNS E RACKING
RP

60
ORI = Order Receipt Information

• TRIGGER FOR ALL ACTIVITIES

– PURCHASE
– MATERIAL ISSUE
– SHIPPING
•Tax Invoice

61
Presale Module (Cont..)

62
 Show enquiries for
Sales Enquiry report Which quotation is not made

63
Order Fulfillment Main Transactions

• Commercial Invoice
• Challan-cum-Invoice (CCI)
• Sales Return
• (Stock) Transfer Invoice (to own
locations)

64
Quotation – in .PDF format that can be attached
with email – can be read by Adobe Acrobat reader

Quotation is
linked
To Enquiry
and
Sales Order

65
 LINKED TO ORI AND
PROFORMA INVOICE SALES INVOICE

66
 AUDIT TRAIL is a unique advantage of DNS

• What is audit trail?

– ERP is a multi-user system
for management. DNS
enterprise software will
capture users information
automatically
– From login id and secret
password
• Purpose
– Management will know
• Who entered?
• When the transaction was
saved? E.g. Who raised the
• Who printed?
PO? Who printed,
• Full accountability and when? Who made that
full responsibility comes proforma invoice?
because mistakes can be
traced easily.
www.dnserp.com

67 HOTEL MANAGEMENT SYSTEM

TAX INVOICE

68
IMPRESS YOUR CUSTOMER WITH CRISP INVOICE

ORIGINA FOUR CO
L, TRANS PIES
PORTER C
You can di OPY, ASS
rectly mak ESSES CO
e .PDF file PY, EXTR
and email A COPY
to custome
r

69
MIS FOR Sales

70
Order Acceptance register or ORI register

71
SALES INVOICE REGISTER

FOR A GIVEN PERIOD

L ICK RY
L E C MMA
OUB SU
D SEE
TO

SORT ON COLUMN
HEADING TO SORT
ANY COLUMN

72
SALES ORDER – ITEM WISE REPORT SHOWS ‘PENDING /
DISPATCHED’ STATUS

73
Sales invoice register – item wise

74
Sales (Customer) Ledger / Debtor Ledger

75
Age wise analysis of outstanding bills:
Receivable over one month, two months, etc.

Useful for collection

follow-up

76
EXCEPTION REPORTS

• Most reports can prepared as per user

requirements instantly by using filters
– E.G. Show sales for a given product
for a given period report can be
prepared using drill down button
• Dash board gives important summary
figures to top management
• Work bench report gives project wise or
order wise report showing all related
transactions

77
 Sales - Instant MIS – Key Reports

1. Online Enquiry Register.

2. Online Quotation Register.
3. Online Sales Order (O. A.) Register.
4. Automatic Pending Enquiry Report (Enquiry received but
Quotation not given).
5. Automatic Pending Quotations Report (Quotation given but
order not received).
6. Automatic Pending Orders Report (order received but not
dispatched).
7. Sales Bill register – Customer details.
8. Sales Bill register – Item details.
9. Customer List (Information) from customer database.

78
 Additional MIS for marketing function

1. Customer type wise - sales analysis.

2. Order Analysis Report – Booking, Pending, Completed,
Cancellations – Filtered on Customer, Product, Category.
3. Sales Analysis – Region, Customer, Month, Sales Officer, Sales
Representative, Distributor, City Wise sales.
4. Customer Ledger.
5. Age wise outstanding balance analysis – Bill to Bill.
6. Outstanding Statement – Bill to Bill, Due Date-wise, Sales
Officer (coordinator) wise.

79
 EXPORT

80
EXPORT SALES INVOICE

81
Export Invoice

82
Tax Invoice

83
EXPORT INVOICE

84
PACKING LIST FOR EXPORT

85
ARE 1

86
Export Sales Register

87
Export Sales Register - Excel

88
SUB-CONTRACTOR IN

• Customer’s material is received

• Labour charges bill raised

SUB-CONTRACTOR
IN

89
 B.O.M
FINISHED
GOODS
B I LL Semi
Labour
R Sale Bill

LABOU r
Semi finished B
Produced outside
Finished C
to
t rac
con Factory made
b
Su Item
ID
PA
G ES
Raw AR
Material 2 CH
UR
BO
LA

r
Material oo
given out Fl Semi Finished
for h op Item A
Processing S Produced
Machine2 in-house

2
Machine1 s
se
1 c es
o
es Pr VED
ss RIAL RECEI
ce R’S M A T E
Raw o CUSTOME
Pr
Material 1

90
 Material received from Automobile manufacturer for
machining

91
Material managment

MATERIAL
MANAGEMENT

92
MM MODULE – MATERIAL MANAGEMENT /
INVENTORY

Manage online inventory

• Raw Material Stock
• WIP Stock
• Finished Goods Stock
• Item master – Show picture of item – graphics,
Unit of Measurement, various rates are stored on
the item master

93
 New Item (Finished Product)

ITEM
SPECIFICATION

94
 Example of Item Master – Raw Material

95
 ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION

96
 ITEM MASTER STORES – CATEGORY /
SUBCATEGORY / SUB GROUP / SPECIFICATION

97
WITH OR WITHOUT ITEM CODE

• DNS HAS BOTH OPTIONS

– ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION
• E.G. PACKING MATERIAL IS CALLED PACKING
MATERIAL
• E.G. RAW MATERIAL IS CALLED RAW MATERIAL
• E.G. SOFA SET IS CALLED SOFA SET
– ITEM CODE IS BASED ON LOGIC
• EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A
SPECIFIC MEANING
– E.G. H/CC41224X3

98
AUTO ITEM CODE
• FOR FINISHED GOODS
• FOR OTHER ITEMS
– RAW MATERIAL
– BOUGHT OUT ITEMS

99
AUTO ITEM CODE
• USER DEFINED MASTERS

100
AUTO ITEM CODE
• ITEM CODE IS AUTOMATICALLY GENERATED BY DNS

101
MIS for stores – Item ledger (example showing
raw material for a chemical company)

You can vi
ew stock o
items or se f All
lected item
for a given ,
location

102
 PRODUCTION CORPORA
TE
BASED ON OFFICE
IPT
ORDER RECE PRODUCTION / STORES
(ORI)
INFORMATION RECEIVES WO BASED ON ORI
FROM MRP H. O.

CUSTOMER

REJECTION
LOCATION FINISHED
STORES SHOP FLOOR
HOLD GOODS
LOCATION
LOCATION
LOCATION
LOCATION

VENDOR
FACTORY SCRAP
LOCATION

MATERIA
LOCATIO L MOVEMENT
Sub-contractor N WISE T
BY DNS E RACKING
RP
103
 WHERE IS MY MATERIAL ?

IDENTIFY
MATERIAL
BY
LOCATION
IS Su
AL b-c
SO ont
LO INV racto
CA EN r
TI
ON TOR
Y

104
Physical stock verification slip

• DNS gives the

variance report
= difference
between
Physical and
system stock

105
MM module - Key MIS reports - 1

• List of category, sub-category, and sub-group.

• GRN register (list) of items under “inward inspection".
• Stock Transfer Challan register (STC) - Filter provided
for ‘normal’ STC and STC with Work Order.
• MIN (Material issue note) register. (Location wise).
• SAN (Stock adjustment note) register. (Location wise).
• Stock Statement for all types of material as well as WIP,
a given period.
– With quantity (location wise and category wise
filters).
– With quantity and Rate (location wise and category
wise filters).

106
MM module - Key MIS reports - 2
• Item Ledger (location wise)
– With quantity (location wise and category wise filters).
– With quantity and Rate (location wise and category wise
filters).
– Item ledger summary gives the stock of material at all
locations – Drill down to ledger for any given location.
• Physical stock and system stock (book stock) variance
report.
• Stock Valuation report. (With option to generate WAR –
weighted average rate).
• RTV Register (Return to supplier – non-excisable items).
• Item List. (With option to select any or all fields from item
master).

107
 Serial Number Tracking
Enter
Serial / Lot / Batch Number
to track your inventory

Very useful incase of Warranty

issues. Inventory control feature
provided by DNS

108
Controlling inventory

• Excess received percentage:

– When material is received, the PO quantity is
defaulted automatically. The stores person
cannot receive quantity exceeding PO quantity.
However, for some item it may not be practically
possible for vendor to supply the exact quantity.
– When ticked, DNS will allow excess by
percentage that is defined for a given sub-
category.

109
MM Module - DNS ERP features - 1
• Various cost rate stored on Item master if required, such as
Weighted Average Rate, last pure purchase rate, etc.
• Conversion Factor (relation between Purchase UOM and Issue
UOM). Payment UOM and Payment conversion factor.
• Optional Online link with picture of an item (.JPEG file).
• Optional hyperlink with an AutoCAD drawing.
• ISO 9000 Facility to keep material in HOLD location – i.e. item
under inspection, QC person can login and enter Accepted /
Rejected Quantity to transfer material to Stores. Separate
ledger shows item in Hold, Stores and Rejection location.
• Lot number / Batch number / Serial number / heat number
tracking of inventory. (Optional).

110
MM Module - DNS ERP features - 2

• For FMCG products user can store Inner Box / Outer

Box data for shipping, or volume / weight of the box on
item master. (Optional).
• Automatic calculation of landed-cost of item received
and updating the same on master for valuation
purpose.
• Just-in-time (JIT) inventory management by linking the
MRP (material requirement planning) module and
inventory module.
• Pending list of returnable items - RTV (return to
Supplier with auto debit feature).
• Item wise consumption.
• Branch wise / Location wise / Plant wise / wise Stock
status.

111
MM Module - DNS ERP features - 3

• Expiry / Near Expiry inventory for perishable

goods. (Optional).
• Calling a given item by different name (alias)
because different customers call with different
name. (Optional).
• Excess material received can be accepted
(Percentage tolerance given in sub-category
master).
• Serial No. applicable flag in Item Master
• PFD (Process Flow Diagram) selection in Item
Master.

112
MATERIAL REQUIREMENT PLANNING

MRP

113
 ABC - MANUFACTURING Co.
Sales Enq. For PC

Rejection Capture Sales Order Sales Quot. For PC

Ware-
House W-4 MRP PROCESS
Sales Order + Schedule
INDENTS FOR BO /
QC
WO FOR MFG. ITEMS
QC
‘Planning’ will
QC
Sales Order is S–1
F.G.
W1 +V STORES run MRP
stored Bought Out
PRODUCTION
Process
(PROCESS +VALUE)
SUB-CONTRACTOR

RM
REPAIRS
STORES
M/C
D 3 location
OPERATIONS
W- 5
MRP will automatically
CAPTIVE
SC - OUT generate
CAPITALIZATION
STORE
(1) Purchase Indents for RM,
TP1
Fixed Bought Out material
Assets
Location (2) Work Order for Production
Supplier
Machine

CASH / BANK

114
Material Requirement Planning – Shortage
Quantity Reports

• QUANTITY TO BE PROCURED TO FULFILL

AN ORDER IS COMPUTED AUTOMATICALLY
BY ERP
• PURCHASE OFFICER GETS INFORMATION
BASED REAL-TIME DATA

115
 SUPPLY CH
AIN MANAG
EME NT USING E
Material Requ RP
CUSTOMER irement Plannin
g

Sale Order or
Projection F. G. Stock
in hand ?
YES

NO
Purchase
Vendor Order
B. O. M.

NO
Raw
Material in
R. M. stock ? F. G.
Stores CHECK Warehouse

YES Production
Sales Invoice

ERP will automatically calculate ‘PO

quantity’ based on BOM
ERP will automatically generate work order
for production

116
 SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS

CONSUMERS CHANNEL

Dispatch Order or
Or ORI Projection

Transfer
Invoice
NO or Sales
Purchase Stock in
Vendor hand ? Invoice
Order

YES

GRN Finished
Goods
Warehouse
Since there
is no
trading bus production, for
iness,
normally re BOM is not
quired.

117
 Material Requirement Planning

118
 MRP R
EPOR
T

119
 M.R.P.
J.I.T. INVENTORY CONTROL
• BASED ON SALES ORDERS (ORI) OR
PROJECTION
• CHECK FG STOCK IN HAND
• AUTOMATIC EXPLOSION OF BOM
• DISPLAY GROSS QUANTITY REQUIRED OF
CHILD ITEMS, BASED ON ORDER QUANTITY,
AND PROJECTION QUANTITY
• AUTOMATIC LINK WITH STORES STOCK IN
HAND
• FIND FROM DATABASE PENDING PO QUANTITY
• COMPUTE NET QUANTITY TO BE ORDERED

120
ROL BASED MRP

• MIS FOR ITEMS TO

BE PROCURED
BASED ON REORDER • MAXIMUM

LEVEL AND NOT

RELATED WITH THE
SALES ORDER
• ROL

• ITEM QTY < • MINIMUM

REORDER LEVEL
• STOCK-OUT

121
MRP based on ReOrder Level (ROL)

122
PURCHASE

PROCUREMENT
LOCAL PURCHASE /
IMPORT PURCHASE

123
 Purchase Return – Sales Invoice
(SAY 2 NOS.)
ABC - MANUFACTURING CenVAT register is
Co. Vendor Bill
PURCHASE Passing
updated Sales Enq. For PC
RFQ
–QC accepted
Quantity transferred
PUR order raised Rejection
Warehouse
Σ S/O Schedules Sales Quot. For PC
to Stores
PO raised based on
Rejected Material MRPPurchase
PROCESS quote and Indent –QC Done remark
Sales Order + schedule
HOLD INDENTS FOR BO / automatically printed
WO FOR MFG. ITEMS –Bill is passed based
QC
Rejection on total received
Material received: GRN 2 Nos Q quantity
C
CCI (Qty: 10 Nos) CEN SHOP –For short quantity a
VAT FLOOR F.G.
REG STORES Debit Note can be
generated
PRODUCTION Excise
Bought Out –Accordingly
QC CENVAT
(PROCESS +VALUE)
SUB-CONTRACTOR

RM
REPAIRS Payment is made
Accepted 8 STORES
Nos in
Register –Bill less Debit Note
Machine
Stores OPERATIONSupdated

SC - OUT CAPTIVE
STORE CAPITALIZATION Based on INDENT: Procurement
sends enquiry on to approved
SC IN Location VENDORS for raw material / bought
out items
W –3
PAYMENT
Fixed
Supplier
Machine

Assets CASH / BANK

Location

124
PURCHASE MODULE

• Purchase Enquiry
• Purchase Quotation
• Purchase Order
• Goods Receipt Note
• Vendor Payment
• Vendor Ledger
• Automatic updating Stock
• Automatic updating Excise Registers
• Credit / Debit Note

125
There are THREE kinds of Creditors
(suppliers or vendors)
• Supplier for raw material, bought-out
items, etc. This is to be entered in
the vendor Master.
• Service Provider. For example,
consultant or auditor. Where
inventory is not affected. This is to be
entered in the vendor Master.
• Sub-Contractor or Sub-contractor.
This is to be entered in Address
Master. This entity is vendor as well
as Inventory location

126
PRE-PURCHASE PROCESS

1. First ‘Request For Quotation’

RFQ – (Purchase Enquiry) is
made in ERP
2. Then based on which we
receive quotation from
vendor
3. Next is to raise Purchase
127 Order
PURCHASE
ORDER

Audit Trail
Shows: Who
made this
PO?
when?

128
P. O. Cancellation

129
GOODS RECEIPT NOTE – GRN
• WHEN THE MATERIAL IS RECEIVED
IN STORES THE SAME IS LINKED
TO THE PURCHASE ORDER
• QUALITY ASSURANCE INSPECTOR
CAN OPEN THE GRN / PV AND
ENTER THE ACCEPTED QUANTITY /
REJECTED QUANTITY AND QC
REMARKS DNS

• ACCOUNT PERSON CAN VIEW THE

SAME FOR THE BILL PASSING
PURPOSE
• EXCISE AND VAT DETAILS ARE
CAPTURED FROM PV
AUTOMATICALLY

130
 GRN

131
GRN -Material Accepted Completely
GRN - GOODS RECEIVED NOTE

‘QC DONE’
- ‘ACCOUNT
BILL
PASSED’

133
CAPTURE TAX DETAILS – CENVAT AND CST OR VAT

134
GRN – Goods Receipt Note Register
GRN – Goods Receipt Note Register
 Purchase Voucher Entry

Serial number / lot number / batch

number can be Auto-generated

137
CREDITOR LEDGER

ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKS

SUCH AS QC PENDING / QC DONE / BILL PASSED,
ETC.

138
 IMPORT
PURCHASE

139
Purchase Order

140
IMPORT PURCHASE ORDER

141
 IMPORT PURCHASE

USER WILL ENTER

CUSTOM DUTY
AND OTHER
AMOUNT

142
 IMPORT PURCHASE (Printout)

CUSTOM
DUTY
AND OTHER
AMOUNT

143
Import Goods Receipt Note

144
Import GRN Register

145
 IMPORT PURCHASE REGISTER

146
 IMPORT PURCHASE REGISTER

147
 Material Management - Instant MIS – Key
Reports

1. Purchase Order Register. PO Status Report

2. Stock Statement for the Raw Material (bought out
items) for a given period.
3. Stock Statement for the Finished Goods for a
given period.
4. Stock Ledger and Ledger Summary.
5. Classification of items category wise (product
group wise) and sub-category wise.
6. Stock transfers from one location (store) to
another Location. Warehouse-to-Warehouse
stock movement.
7. Complete material tracking including sub-
contractor inventory.

148
 What is the most important impact of
Information Technology on business?

Information Technology forces you to

organize your business processes more
logically. The computer can handle only
things to which the answer is YES or
NO. It cannot handle MAYBE. It is not
the computerization that is important,
it is the discipline that it brings to your
business processes.
LATE MR. PETER DRUCKER

149
 ERNAL
VARIOUS INT
RE
LOCATIONS A
OCATION
DEFINED IN L LOCATION CONCEPT
MASTER

STORES
LOCATION PLANT 1
LOCATION

VENDOR SCRAP
REJECTION STC
RTV

STORES
LOCATION PLANT 2
LOCATION
RTV

SCRAP
REJECTION

150
Email alert module
– Email id Master for sending auto Automatic
EMAIL
emails Alerts to users
– Alerts user for items falling below
ReOrder Level (ROL)
– ORI pending since defined days.
Order received but dispatch
pending alert.
– Pending Purchase Order since
defined days.
– Pending customer Bills since
defined days/Months.
– Bank balance going below defined
amount.
– Non-Moving Items.
– Daily Sales to TOP Management.

151
Automatic email alert from DNS ERP

152
Email alerts material manager – item < ROL

153
 Sub-Contractor
OUT

154
SUB-CONTRACTOR OUT

• PRODUCTION AT Sub-contractor LOCATION

• OUT-SOURCING
• JOB WORKING OUT

155
PARTS PROCESSED AT Sub-contractor

156
OUR JOB
ORDER IS
ORI FOR TP

157
 ABC - MANUFACTURING Co.
Sales Enq. For PC
PURORDER
JOB quotationfor Subcontractor
Rejection Σ S/O Schedules This
Sales slide
Quot. For explains
PC how
providing
PUR order raised job services
Warehouse
ERP
MRP PROCESS completely takes
INDENTS FOR BO / Sales Order + schedule
Rejected Material care of
WO FOR MFG. ITEMS
Material: PCB + IC sent Subcontracting -OUT
QC
Material received: GIN For soldering (Labour
QC work) QC
57SHOP
F 4 prepared
FLOOR SALE Invoice of PC
Bought Out
Work order for
RM
SFG PRODUCTION
STORES
Subcontractor
(PROCESS +VALUE)
SUB-CONTRACTOR

REPAIRS
Payment
Material sent M/C
SC - OUT OPERATIONS –BOM shows relation of
GDN STORE item to be sent
CAPTIVE
LINK WITH CAPITALIZATION JOB Order / Labour PO
BOM
e i ved Material sent (child
TP
al rec items)
i
ater GIN Father item is received
M -
Supplier

PAYMENT
Machine

CASH / BANK by GIN

–Payment is made after
deducting TDS

158
 Sub-Contractor OUT
1.BOM

4B. AUTO PRODUCTION

WILL CONSUME RM
FROM
2. JOB
ORDER TP LOCATION
+WORK
ORDER
Sub-
contractor
SHOP FLOOR
3. SEND CHILD ITEMS
TO TP 4A. GOODS INWARD NOTE
GOODS DELIVERY
NOTE & 57 F 4

SHOP FG
VENDOR STORES STORES
FLOOR
GOODS
RECEIPT NOTE

159
 Sub-Contractor OUT: SPECIAL CASE WHERE VENDOR
1.BOM
IS ASKED TO SEND MATERIAL DIRECTLY TO TP

4B. AUTO PRODUCTION

WILL CONSUME RM
2. JOB
ORDER FROM
+WORK
ORDER TP LOCATION

Sub-
3. SEND CHILD contractor
ITEMS
GDN +57 F 4 SHOP FLOOR

4A. GOODS INWARD NOTE

SHOP FG
VENDOR STORES STORES
FLOOR
PURCHASE ORDER WITH ‘UNLOADING LOCATION’
WILL TRIGGER AUTO GDN FEATURE

160
 Sub-Contractor OUT: AUTO GDN FEATURE
1.BOM

4B. AUTO PRODUCTION

WILL CONSUME RM FROM
2. JOB TP LOCATION
ORDER
+WORK
ORDER
THE ACC
EPTED Q
HAS TO T
Sub- BE ENTE Y
BY STOR RE
contractor ES WHIC D
3. SEND CHILD RECEIVE H IS
ITEMS D BY TP
GDN +57 F 4 SHOP FLOOR

4A. GOODS INWARD NOTE

SHOP FG
VENDOR STORES STORES
FLOOR
GRN - CHALLAN QTY,
RECD. QTY AND
ACCEPTED QTY

161
PO WITH UNLOADING LOCATION AS Sub-contractor

162
 Sub-Contractor OUT
X JOB ORDER
+WORK Sub- Sub-
ORDER contractor X contractor Y
GDN SHOP FLOOR SHOP FLOOR

Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
PO / PV
FLOOR

163
 Sub-Contractor OUT
X JOB ORDER
+WORK Sub- Sub-
ORDER contractor contractor “Y”
GDN “X”
SHOP FLOOR
SHOP FLOOR
Y JOB ORDER
BOM GIN +WORK ORDER
GIN
VENDOR STORES
FG
SHOP STORES
POAUTO
/ PV PRODUCTION
WILL CONSUME RM FLOOR
FROM
TP LOCATION

164
CHILD ITEMS TO BE SENT TO TP

165
DNS CAPTURES TWO KINDS OF PRODUCTION

• PROCESS PRODUCTION
• ASSEMBLY PRODUCTION

e-Manufacturing

166
 PRODUCTION
ABC - MANUFACTURING Co.
Sales Enq. For PC

Rejection
Warehouse
MRP PROCESS Sales Quot. For PC
PUR order Fully manufactured
raised INDENTS FOR BO /
finished product is WO FOR MFG. ITEMS
now transferred to Sales Order + Schedule
Rejected Material
Finished Goods
Stores QC
Material received: GIN QC DSA
Material Transfer to STC SHOP
Shop floor link to WO / FLOOR SALE Invoice of PC
F.G.
BOM
Bought STORES
Out + PRODUCTION
RM
(PROCESS +VALUE)
SUB-CONTRACTOR

REPAIRS
STORES
Machine
R / M transferred to shop OPERATIONS
based on Work Order as per Completed FG is
BOM CAPTIVEsent for Quality
CAPITALIZATION
Control:
R / M inventory is reduced &
WIP inventory is increased Q C Interlock
TP W –3
Fixed WIP inventory is Excise register DSA
Assets reduced &
CASH / BANK updated
Location
Finished Goods
gets produced
167
PPC MODULE - Production Planning & Control
• User can select customer and click on the check box to select the ORI

168
PPC MODULE - Production Planning & Control
• User can prepare work order automatically in DNS

169
PROCESS PRODUCTION

PROCESS
PRODUCTION

170
OPERATOR MASTER

171
PRODUCTION PROCESS FLOW

• FOR A JOB WHERE

PROCESSES ARE
PREDEFINED
• PFD
– PROCESS FLOW
DIAGRAM IS
USED TO STORE
SEQUENCE OF
OPERATIONS

172
PROCESS FLOW DIAGRAM – PFD AND ITEM MASTER
RELATION
• ITEM MASTER
WILL STORE THE
PFD
INFORMATION

173
PRODUCTION PLANNING

In the process drop

down the process
defined in the work
order
which are required
will get defaulted

174
 STAGE WISE PRODUCTION
This transaction will help to transfer the material from one process to
another process. Simultaneously it will ask for accepted quantity and
then only it will show in next process.

175
WORK ORDER FOR PROCESS PRODUCTION
• PROCESSES ARE SHOWN AUTOMATICALLY FOR THE
PRODUCTION TO BE CARRIED OUT

176
Line rejection at Shop Floor location hence
material transferred to Production rejection
Line rejection material is Returned to Vendor
PRODUCTION ENTRY – Captures Setup Time, Process Time,
etc.

180
PRODUCTION ENTRY

181
Rework material kept at rework location
Job Card
Job Card – QC Check Points
Production Slip, Packing Slip & Inspection
Report will be generated automatically along
with Job Card
Control Plan

• Advance production module features

Contro
l Plan

187
 Contro
l Plan

188
 Contro
l Plan

189
 Contro
l Plan

190
 Contro
l Plan

191
ASSEMBLY PRODUCTION

• MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT

• CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON

• MULTI-LEVEL BOM

E-MANUFACTURING

192
 STORES ISSUE WITHOUT LINK TO BOM

• PRODUCTION ISSUE
• ENTER NAME OF FATHER ITEM TO BE PRODUCED

193
PRODUCTION ISSUE NOTE OLP

194
STORES ISSUE TO SHOP FLOOR

• WITHOUT LINK TO WO
• NO LINK TO BOM

195
STORES ISSUE TO SHOP FLOOR - OLP

196
WORK ORDER INFORMS PRODUCTION WHAT TO
MAKE AND FOR WHOM
• WORK ORDER REGISTER

197
WORK ORDER – ON LINE PRINTOUT (OLP)

198
PRODUCTION ISSUE WITH BOM REGISTER

• STORES ISSUE TO SHOP FLOOR IS LINKED TO

WORK ORDER

199
PRODUCTION TAKES PLACE BASED ON WORK
ORDER. THIS IS A PASSIVE TRANSACTION
WO IS LINKED TO BILL OF MATERIALS (BOM)
SECOND TAB GIVES MATERIAL REQUIRED TO
PRODUCE THE FATHER ITEM

200
QUALITY CHECK FOR ISO 9000

• PRODUCTION QC REGISTER

201
 PRODUCTION SLIP (NOT LINKED TO BOM)
• PRODUCTION SLIP REGISTER
• ITEMS PRODUCED FOR A GIVEN PERIOD

202
203
 In DNS inventory transactions are linked to
accounts
• OTHER TRANSACTIONS
– STC - Stock Transfer
Challan
– RGN - Return Goods
Note – Sales Return
– RTV – Return to
Vendor – Purchase
Return
– Replacement Challan
– Credit Note
– Debit Note

204
 QC
PROCEDURES

205
 QC Procedures / INSPECTION REPORT

• ERP IS COMPLETELY
INTEGRATED WITH QC
PROCEDURES
• At the time of receiving material
in Stores
• At the time of Dispatch

Quality Control
Material
QTY accepted
e.g. Printing the
Inspection Report QTY rejected
Automatically after
the Sales Invoice

206
RELEASE NOTE ENTERED BY QUALITY
ASSURANCE
• RELEASE NOTE REGISTER

207
 CCI AND INSPECTION REPORT IS PRINTED

208
COSTING

COST SHEET
ESTIMATE

209
Costing – Online Estimate

OVERHEAD PURCHASE VOUCHER

BILL OF LANDED COST
MATERIAL MASTER

EXCHANGE
EX-FACTORY COST RATE

EXPORT
EXPENSES
DNS COST
SHEET

210
Cost sheet – Link to Enquiry / customer

• Tab 1 = Select
customer
information
• Tab 2 = Prepare
cost sheet –
material cost
• Tab 3 = Prepare
estimate to
include overhead
exp..

211
BOM is automatically exploded to compute
the material cost
Cost sheet – Excel output

213
 COST SHEET – example for engineering project based
company

214
COST SHEET – example for engineering project based
company – Excel file output

215
OVERHEAD EXPENSE MASTER

CLICK EXCEL
BUTTON TO
PREPARE
INSTANT EXCEL
FILE

216
OVERHEAD EXPENSE MASTER

INSTANT
EXCEL
SHEET

217
LOCAL EXPENSES PARTY WISE
SUB-CATEGORY WISE

218
Export Estimate

219
Other overhead expenses are defaulted from the overhead
expense master
ACCOUNTS MODULE

ACCOUNTS

221
What is the definition/meaning of Mercantile
Accounting ?
• Mercantile System of Accounting is also Known as
Accrual System of Accounting where all the
transactions are recorded irrespective of period of
Amount received or paid. In other words, it is a
system of Accounting where amount paid or
payable is recorded. Presently every company is
following this system
• Another system is cash basis
• In double entry system each transaction is debited
as well as credited with the same amount
– E.g. sales invoice is debited and sales account in
GL is credited

222
 In DNS we have three ledgers

• General ledger
• Sub-ledger
– Customer ledger or debtor ledger
– Creditor ledger or supplier ledger

DEBTOR
LEDGER
GENERAL
LEDGER

CREDITOR
LEDGER

223
 First create mandatory accounts groups

• Hard coded accounts group and subgroup

– E.g. Under group liability, create sub-group
duties and taxes
– This will be used in all active transaction posting
– If not done on ‘day-one’ then accounts will not
give proper results
– These guidelines are given in an excel sheet for
making some basic accounts subgroups

224
Accounts and Inventory is tightly integrated

• Ensure that closing balance of asset and liability is

entered, customer balance, supplier balance, etc.
as on given date
• Bank and cash balance is required to start the cash
book and bank book
• Physical stock has to be taken and entered for the
same ‘cut-off’ date
• Take location wise inventory, especially of stores,
warehouse, Sub-contractor, etc.

225
Accounts Masters
• Account Group • FBT Flag (Fringe
Master. Benefit Tax
• Subgroup Master. accounts).
• General Ledger • TDS (Tax Deducted
Account Head at Source) and %
Master. fields in the vendor /
• Detail Account address (TP)
Master. masters. Automatic
posting in GL. DNS
• Narration Master. will create a TDS JV
automatically.

226
Accounts Transactions

• Cash receipt voucher.

• Bank receipt voucher.
• Cash payment voucher.
• Bank payment voucher.
• Service-tax payment (for excise link).
• Journal Voucher.
• Contra-entry voucher.
• Credit Note.
• Debit Note.
• Expense PO (for service provider, optional).
• Expense voucher (for service provider bill
booking).

227
Accounts Transactions

• Adjust unlink receipt with open sales

invoice.
• Adjust unlink payment with open GRN
(Purchase bill / expense bill).
• Closing balance for master data (debtor,
creditor, and GL accounts).
• Rate of depreciation (as per company act).
• Rate of depreciation (as per I-Tax act).
• Asset installations slip.
• Asset sale transaction. (for asset register
and deprecation register).

228
 ACCOUNTS KEY REPORTS

229
ACCOUNTS MODULES DNS FEATURES

• Automatic posting in respective G. L., from

goods inward and sales invoice, etc.
• TDS procedure takes care of automatic TDS
posting.
• Service tax procedure takes care of automatic
posting in related tax ledger.
• Help of Standard Narration master saves time
to enter voucher.

230
Expense voucher

• For service provider bills

– Debits the GL
– Credits the supplier
• Expense PO is optional
• Or
• Debit the GL directly using payment voucher
• Or use JV instead of EV

231
MONEY RECEIPT
CAN BE ADJUSTED AGAINST INVOICE

232
 Linking Receipt with Invoice

Receipt
Detail

INVOICE
detail
Linkin
g Inv
oice w
ith m
oney
recei
pt

233
 Customer Ledger

234
 Customer Type Wise MIS
•Percentage %
• % Quantity
• % Value

Customer type : ALL

Break up for Customer Type ‘Doctor’

235
 MIS - Product Category

Product Category : ALL

Product Category Break-up ALL MIS REPORTS

CAN BE INSTANTLY
SAVED AS EXCEL FILE
236
 TAX DEDUCTED AT SOURCE

TICK IF
TDS
APPLICABLE

237
 AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER

E.G. TDS
RS. 280.19
DEBITED

238 OF 175
 AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR
LEDGER & GENERAL LEDGER

239
 DAILY TRIAL BALANCE

GROUP, SUB GROUP, GL WISE TB

ABC ELECTRICAL CO.

240
 PAYMENT VOUCHER ENTRY

241
LINKING PAYMENT WITH PURCHASE BILLS

242
 E.G. TDS
PAYMENT RS. 280.19
AUTOMATICALLY
SHOWN IN
PAYMENT
VOUCHER

243
 Debit Note

244
 Expense PO Register

245
 TRIAL BALANCE

246
 Trail Balance – Group & GL Wise

247
 T- Format GL Wise Trial Balance

248
 PROFIT & LOSS ACCOUNT

249
 BALANCE SHEET

250
 FBT – Journal Voucher

251
 FBT – PAYMENT VOUCHER

252
 TAXES – LEVY - DUTY

EXCISE
SERVICE TAX
VAT / SALES TAX
INTEGRATION

253
 OP. BAL.
EXCISE
RAW
MATERIAL, HEADING
CAPITAL
MASTER
GOODS, SERVICE TAX
AVA SERVICE
IL TAX CREDIT / DEBIT
SER
VIC
E TA REGISTERS
CRE X
AT T DIT
HE
TIM
EO
F PA
YM
ENT

CENVAT
DNS EXCISE
CREDIT / DEBIT
IPT
MODULE REGISTERS
C E
S RE LES -INPUT
O OD E / SA E
G OT OIC -CAPITAL GOODS
N NV
I C ISE /
E X D IT
I L
V A C R E RY
A T Y EN T
DU BIT
DE DAILY STOCK
ACCOUNT (DSA) GAR 7 CHALLAN

PERSONAL REGISTER ENTRY

LEDGER -SERVICE TAX

ER 3
ACCOUNT (PLA) -CENVAT REG
REGISTER ER 1
254
SERVICE TAX

• SERVICE TAX PROCEDURES

ARE INTEGRATED IN DNS ERP
• CREDITOR’S BILL WILL
CAPTURE SERVICE TAX
DETAILS
• AT THE TIME OF PAYMENT THE
POSTING IS DONE FOR
TAKING CREDIT IN EXCISE
BOOKS

255
 SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT

256
 SERVICE TAX DETAILS CAPTURED AT THE TIME OF
PAYMENT

257
 SERVICE TAX REGISTER

258
 SERVICE TAX REGISTER
EXPORTED TO EXCEL

259
 EXCISE OP. BAL. ENTRY

260
 PLA BALANCE

261
 DAILY STOCK ACCOUNT
DSA REGISTER

262
Input Credit Register
 EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROM
THE SALES INVOICE

264
 GAR 7 CHALLAN - CENVAT

265
 GAR 7 CHALLAN – SERVICE TAX

266
GAR 7 CHALLAN (TR 6)

267
 Excise Integration

• DSA Register
– Invoice wise
– Description wise

268
 57 F4 – REGISTER – MATERIAL SENT OUT FOR
JOB WORKING

269
 EXCISE CR / DB FROM CAPITAL GOODS

270
 Cess 2% GL posting

271
 ER1

272
 VAT /
SALES TAX
INTEGRATION

273
VAT / SALES TAX INTEGRATION

• ERP takes care of • C Form tracking –

all VAT (Value Sales
Added Tax) / CST • C Form tracking –
(Central Sales Purchase
Tax) related
procedures and
the same is linked
with other
relevant
modules.

274
C FORM TRACKING (PURCHASE)

275
 VAT STATEMENT

276
Automatic GL posting – VAT 4% (Purchase)

277
 S & D MODULE

SALES &
DISTRIBUTION

278
 S & D MODULE

• MANY ENTERPRISES HAS MULTIPLE LOCATIONS

• NUMBER OF FACTORIES (PLANTS)
• NUMBER OF OUTLETS, BRANCHES, DEPOTS,
STOCKIEST, FRANCHISES, ETC.
• THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR
ORGANIZATIONS WITH MULTIPLE LOCATIONS

279
 CORPORAT
E
DISTRIBUTION MODULE OFFICE

THERE ARE
EXTERNAL
LOCATIONS DEPOT H. O.
DEPOT
BRANCH
CFA

R&D
THERE ARE
INTERNAL PLANT 1
LOCATIONS FACTORIES

Sub-contractor
PLANT 2
Sub-contractor WAREHOUSE

280
 WORK FLOW / DOCUMENT FLOW
FOR DISTRIBUTION MODULE

STOCK
TRANSFER
DISPATCH INVOICE FOR
ORDER FOR OWN DEPOT
OWN DEPOT
STOCK IN
HAND ? YES

SALES
ORDER NO

WORK SALES
ORDER INVOICE

281
WORK FLOW / DOCUMENT
FLOW
FOR DISTRIBUTION DISPATCH STOCK
MODULE LINKED TO ORDER SALES TRANSFER
PRODUCTION INVOICE
ORDER

STOCK IN
HAND ? YES

NO

WORK SALES
ORDER INVOICE

PRODUCTION
ENTRY

282
 CORPORAT
E
TRANSFE
R INVOICE
DISPATCH OFFICE

ENTERED
IN
FACTORY. DEPOT H. O.
LINK
WITH D.O.
NUMBER
PLANT I
FACTORIES
BRANCH CFA
PLANT II

DEPOT
Sub-contractor

Sub-contractor

WAREHOUSE
283
 CORPORAT
SALES DISPATCH E

INVOICE OFFICE

ENTERED
DISTRIBUTOR
IN DISTRIBUTOR
FACTORY. H. O.
LINK
WITH S.O.
NUMBER
PLANT I
FACTORIES

PLANT II R&D

DISTRIBUTOR
DEALERS
Sub-contractor

Sub-contractor
WAREHOUSE
VENDOR
284
PURCHASE ORDER CORPORAT
IS RAISED. E

MATERIAL IS OFFICE

SUPPLIED TO
VARIOUS
‘UNLOADING’ DEPOT
LOCATION BY
H. O.
VENDOR

PLANT I
FACTORIES
PURCHASE
ORDER
BRANCH CFA
PLANT II

DEPOT
Sub-contractor
WAREHOUSE
Sub-contractor

VENDOR
285
 TR
ANS SCM -
FE
W1
RO
UT concept
WAREHOUSE
WORKS + LL
MRP PRIMARY SALE MR
TR
W2 AN
SF STOCKIEST
ER SECONDARY
IN SALE
P CFA / CA

ER FRANCHISES /
Depot Management DISTRIBUTOR
System
TI ARY
TER LE
CORPORAT RSP SA
E
OFFICE

RETAIL
CONSUMER
H. O. Field Management
VEND System
286 OR
 CONSUMER GOODS
CASH SALE OF
FAST MOVING
CONSUMER G
STANDARD PR OODS –
DNS CAPTURE O D UCTS
S INFORMATI
MATERIAL RE ON OF MATER
CEIVED BACK IAL SENT AND
(WASTAGE E.G
FOOD PRODU . EXPIRED
CTS)

MANUFACTURER
DISTRIBUTORS
DISTRIBUTORS

RETAIL
RETAIL
OVER THE COUNTER SALE
OVER THE COUNTER SALE

CONSUMERS

287
 Legacy Supply Chain Management

Old Environment
Partially informed
Push / pipeline model
One-way data flow
Management
Manufacturer

Truckers

Distributors
Truckers

Retailers

Customers

288
 Adding Intelligence to the Supply Chain
Management
Manufacturer

Old Environment
Partially informed Truckers

Distributors
Push / pipeline model Truckers

One-way data flow Retailers

Customers
Management
Manufacturer Telephony
Direct Infrastructure
Marketing
Transportation
Distributors
Web New Environment
Transportation
Infrastructure
Fully informed
Overnight Network model
Delivery DNS ERP
SERVER Retailers
Bi-directional
Data Mining information flow
through DNS
Customers network
289
PLANT MAINTENANCE MODULE

•
PLANT
– Master MAINTENANCE
• Machine Master
• Machine and its spares
Master
– Transactions
• Machine Maintenance Entry
• Corrective Maintenance
• Preventive Maintenance
• Spare used
– Outputs
• Machine Maintenance Report

290
 PLANT MAINTENANCE MODULE
MACHINE MASTER

291
 SHOP FLOOR MACHINES
MAINTENANCE DATA ENTRY

PREVEN
TIVE MA
INTENA
NCE

CORREC
TIVE MA
INTENA
N CE

292
 AFTER SALES &
SERVICE

After sales service module

WARRANTY SERVICE
TO APPRICIATE DEPTH OF
DNS ERP SERVICE
MAINTENACE MODULE
WE ARE PRESENTING A CASE
STUDY OF UPS
MANUFACTRURE
Product sold under warranty needs to be
tracked
• DNS ERP
captures
necessary
information
automatically
during
production
itself.
ANNUAL MAINTENANCE CONTRACT (AMC)
INVOICE
AMC INVOICE CAPTURES SERIAL NUMBERS
AUTOMATICALLY

LINKED TO PROPOSAL NUMBER

AMC BILL REGISTER
FOR A GIVEN PERIOD.
 HISTORY CARD

299
 History Card - Manufacturing

300
 History Card – Additional Info

301
 HISTORY CARD REGISTER

302
 History Card – Excel Sheet

303
 Service Report

304
 LAB SAMPLE

T. PSS SAMPLE
PSS /
HEAD OFFICE
COUNTER
SAMPLE EXPORT
VASHI
MARKETING CUSTOMERS
OFFICE
ORGANICS

REJECT
CASH
THIRD
PARTY HOLD STORES BANK

F. G.
WIP

UNIT 1 COLORS

REJECT

DOMESTIC CUSTOMERS
CASH

HOLD STORES
BANK

F. G.
WIP ~~~ / ERP SOFTWARE/ ~~~

VENDOR UNIT 2

REJECT
CUSTOM EXCISE

HOLD STORES

TO F. G.
PROJECT U1 WIP
VENDOR /U2
/ORG

305
MULTI-LOCATION MATERIAL MANAGEMENT
Multi-location ERP module
• This module is applicable for multi-location
organization. For instance, Head office and
Factory are situated in different geographical REMOTE
locations. Static IP address server and ACCESS
broadband internet connection allows user to
access ERP database from anywhere / anytime.
Pre-requisite Server with fixed IP address from
your ISP (Internet Service Provider) and firewall
software is required. You can also opt for ‘thin-
client’ technology.
•
– Remote Connection from another computer
using Internet.
– DNS also supports Remote Login where user
can access ERP Server using Internet.

306
 Electronic data transfer – Multi Location
USING INTERNET REMOTE
ACCESS

FACTORY 1
CORPORATE OFFICE
DAT DNS ERP SERVER WITH
A
STATIC IP ADDRESS

FACTORY 2 T A
DA
WHAT IS REQUIRED?
• SERVER SHOULD BE
ALWAYS ON
• CONNECTED TO INTERNET
• STATIC IP ADDRESS

307
 Send – Receive data for multi-location-1
This is for multi-locations where broadband
internet is NOT available. SEND /
For places where Internet-speed is an issue. RECEIVE
This special DNS send-receive module is useful
where due to security reason server is not
connected to internet with (static) IP
address.
Ordinary dial-up internet line (Or with USB
modem) can be used to send and receive
incremental data from one location to the
other (e.g. HO to factory and vice versa).
The text file can be sent by attaching the
same to email. User can send and receive
data once in 24 hours (or for that matter as
often as required). Typically, where HO is
making the PO and stores in factory (in
remote place) is receiving the material, and
so on.

308
 Send – Receive data for multi-location -2

SEND /
DNS Server will automatically take RECEIVE
care of synchronizing both ERP
servers database.
Even the small txt file can be sent
and received by CD through post;
for remote places where even dial-
up internet connection is not
possible.

309
 RESOURCE MATRIX

RESOURCE
MATRIX

310
Resource Matrix Module

• DNS CAN GENERATE TIME

SHEET AUTOMATICALLY
• CAPTURES PRODUCTIVE HOURS
OF INDIRECT PERSONNEL
ACTIVITIES

311
 Activity or Task Tracking of individual in the organization – for
example draftsman hours salesman hours

– Master:
• Activity Master
• User Master
• Customer Master
– Transaction:
• Daily Time Card entry
– Outputs:
• Resource wise (User wise) time spent report for a
given period
• Activity wise time spent for a given sales order (ORI)
– Features:
• Can be also linked to enquiry or quotation (pre-sales)
time spent by staff
• Department wise, controlling and monitoring indirect
time (hours) spent by staff

312
 TO SUMMARIZE LET US SEE FOR EXAMPLE AN ‘ORDER-T0-
CASH’ BUSINESS CYCLE
NEXT FEW SLIDES SHOWS
COMPLETE INTEGRATION OF BUSINESS
PROCESSES
– SALES ORDER
– PRODUCTION INDENT
– JOB CARD
– PRODUCTION
– SALES INVOICE
– MONEY RECEIPT

313
Click & Mortar world

• E-BUSINESS
• The pioneer of direct
computer sales online DELL is
selling $30 million worth of
computer hardware a day
from its website, so it’s
obviously doing something
right
• EVERY 60 SECONDS
SOMEONE IS BUYING A CAR
FROM www.ebaymotors.com
• DNS CAN HELP YOU IN
LINKING YOUR PRODUCT
DATABASE TO YOUR
WEBSITE

314
 TIME BOUND PLAN FOR IMPLEMENTATION
• We have developed expertise in implementing the ERP
software
• Full time ERP coordinator is required
• Implement modules in a phased manner
• Time plan - approximately THREE to FOUR months –
for example:

Marketing

BOM

Production

Material Management

Go Live
Accounts
WEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16

315
 Training

•Training DNS user

–We will give necessary hand holding
support. Train users at various levels
to give them necessary confidence in
using the integrated system
–Yes, implementing a new system is a
challenging task, one that mandates
changing existing mindsets and
procedures
•However, doing so will vastly improve
your bottom line

316 OF 175
 PROVEN TECHNOLOGY

•CLIENT / SERVER ARCHITECTURE

•DNS SOFTWARE IS ONLY ON THE SERVER
COMPUTER (AND NOT ON EVERY CLIENT)
•CENTRAL DATABASE ON SERVER
•DEVELOPED IN VB 6.0 (Front-end)
•MS EXCEL INTEGRATED

317 OF 175
 IT Infrastructure required
•High performance Server computer
•MS Windows 2003 server OS
•MS SQL 2000 OR 2005 Server RDBMS
(Backend database)
•At least two client PC (nodes) in LAN with MS
Windows 2KP
•2 / 3 hours UPS
•Anti-Virus Software
•Internet connection

318 OF 175
 Business benefit: As seen by DNS user

• DNS has resulted in a faster response /

delivery time. For example, in the legacy
system the Invoice and Delivery challans were
made separately. Stock is updated
automatically when the item is purchased and
sold. This results in ensuring that the stock
figures are always up-to-date
• Better customer reach has resulted into
increased revenue. Online customer master
data and actual sales data are now available

319
 Business benefit: As seen by DNS user

• Purchase is entered online which gives the

vendor wise purchase information
• Company sales have increased including
Export. The Digital Nervous System provides
the top management the automated paperless
flow of information between departments

320
 BPR
• BUSINESS PROCESS
REENGINEERING OR
• BUSINESS PROCESS RE-DESIGN
• BPR EXERCISE CARRIED OUT
BEFORE CRP RUN HELPS IN
• Earlier you invest your time
and effort toward planning
and executing a successful
transition, the sooner you will
reach the point of Happiness
at work
• And go home at ‘six o’clock’

321
 CONCLUSION: TOTAL FINANCE MANAGEMENT

AC
CO
UN
T
PA
YA
BL
GE NERAL
LEDG ER E

Finance

E
A BL
V
C EI
RE
N T
C OU
AC

322
 AND TOTAL INVENTORY MANAGEMENT

GO
OD
SI
NW
AR
D

S
ES
OC
PR
IN
K
OR
W

Inventory

K
OC
ST
OR
CT
RA
NT
FI
NI

CO
SH
ED

B-
GO

SU
OD
S

323
 ACTION PLAN

•Discuss MODULES options

•Make infrastructure available
•Deploy the DNS in your organization
•CRP run – Conference Room Pilot
•Rollout
…… Go-Live

324 OF 175
 THANK YOU

Email info@dnserp.com
ERP Video channel www.youtube.com/dnserp
Tel +91 20 3052 3692

325