Accidents Records and Injury Indices

RULE 1050 - 1059 - Notification & Keeping of Accident and/or Occupational Illnesses

OSH RULE Rule 1050 Notification and Keeping of Accidents and/or Occupational Illnesses

REPORT/FORM Work Accident Illness Report (WAIR) DOLE/BWC/IP-6) WAIR

WHEN TO REPORT -On or before the 20th day of the month following the date of occurrence of the accident

WHERE TO REPORT 2 copies, to be submitted to concerned RO copy furnished the Bureau

Annual Exposure -On or before Jan. 20 Data Report (AEDR) - of the following year (DOLE/BWC/IP-6b) Fatal/major accident Within 24 hours

What must be reported?

work-related accidents which cause death; work-related accidents which cause certain serious injuries (reportable injuries); diagnosed cases of certain industrial diseases; and certain dangerous occurrences (incidents with the potential to cause harm)

Why report?
Reporting certain incidents is a legal requirement. The report informs the enforcing authorities about deaths, injuries, occupational diseases and dangerous occurrences, so they can identify where and how risks arise, and whether they need to be investigated. This allows the enforcing authorities to target their work and provide advice about how to avoid work-related deaths, injuries, ill health and accidental loss.

What must be reported?

Work-related accidents An accident is a separate, identifiable, unintended incident that causes physical injury. This specifically includes acts of non-consensual violence to people at work. the accident is work-related; and it results in an injury of a type which is reportable When deciding if the accident that led to the death or injury is workrelated, the key issues to consider are whether the accident was related to:
the way the work was organized, carried out or supervised; any machinery, plant, substances or equipment used for work; and the condition of the site or premises where the accident happened.

If none of these factors are relevant to the incident, it is likely that a report will not be required.

Types of Reportable Injury

Deaths All deaths to workers and non-workers must be reported if they arise from a workrelated accident, including an act of physical violence to a worker. Suicides are not reportable, as the death does not result from a work-related accident. Specified injuries to workers a fracture, other than to fingers, thumbs and toes; amputation of an arm, hand, finger, thumb, leg, foot or toe; permanent loss of sight or reduction of sight; crush injuries leading to internal organ damage; serious burns (covering more than 10% of the body, or damaging the eyes, respiratory system or other vital organs); scalpings (separation of skin from the head) which require hospital treatment; unconsciousness caused by head injury or asphyxia; any other injury arising from working in an enclosed space, which leads to hypothermia, heat-induced illness or requires resuscitation or admittance to hospital for more than 24 hours.

Types of Reportable Injury

Over-seven-day injuries to workers This is where an employee, or self-employed person, is away from work or unable to perform their normal work duties for more than seven consecutive days (not counting the day of the accident). Injuries to non-workers Work-related accidents involving members of the public or people who are not at work must be reported if a person is injured, and is taken from the scene of the accident to hospital for treatment to that injury. There is no requirement to establish what hospital treatment was actually provided, and no need to report incidents where people are taken to hospital purely as a precaution when no injury is apparent. If the accident occurred at a hospital, the report only needs to be made if the injury is a specified injury

Reportable occupational diseases

Employers and self-employed people must report diagnoses of certain occupational diseases, where these are likely to have been caused or made worse by their work. These diseases include: carpal tunnel syndrome; severe cramp of the hand or forearm; occupational dermatitis; hand-arm vibration syndrome; occupational asthma; tendonitis or tenosynovitis of the hand or forearm; any occupational cancer; any disease attributed to an occupational exposure to a biological agent.

Reportable dangerous occurrences

Explosion of boilers used for heating or power. Explosion of a receiver or storage container, with pressure greater than atmospheric of any gas or gases (including air) or any liquid resulting from the compression of such gases or liquid Bursting of a revolving wheel, grinder stone or grinding wheel operated by mechanical power Collapse of a crane, derrick, winch, hoist or other appliances used in raising or lowering persons or goods or any part thereof, the overturning or a crane, except the breakage of chain or rope sling Explosion of fire causing damage to the structure of any room or place in which persons are employed or to any machine contained therein resulting in the complete suspension of ordinary work in such a room or place, stoppage of machinery or plant for not less than 24 hours, and Electrical short circuit or failure of electrical machinery, plant or apparatus, attended by explosion or fire causing structural damage thereto and involving its stoppage and misuse for not less than 24 hours

OSHS Recordkeeping

OSHS Recordkeeping
The employer shall maintain and keep an accident or illness record which shall be open at all times for inspection to authorized personnel containing the following minimum data:
Date of accident or illness; Name of injured or ill employee, sex and age; Occupation of injured or ill employee at the time of accident or illness; Assigned causes of accident or illness; Extent and nature of disability; Period of disability (actual and/or charged); Whether accident involved damaged to materials, equipment or machinery, kind and extent of damage, including estimated or actual cost; and Record of initial notice and/or report to the Regional Labor Office or authorized representative.

OSHS Recordkeeping
The employer shall accomplish an Annual Work Accident/Illness Exposure Data Report in duplicate using the prescribed form DOLE/BWC/HSD-IP-6b, which shall be submitted to the Bureau copy furnished the Regional Labor Office or duly authorized representative having jurisdiction on or before the 30th day of the month following the end of each calendar year.

Days or Scheduled Charges

Days Charged
1) Death resulting from accident shall be assigned at time charge of 6,000 days. 2) Permanent total disability resulting from work accident shall be assigned a time charge of 6,000 days. 3) Permanent Partial disability either traumatic or surgical, resulting from work accident shall be assigned the time charge as provided in Table 6 on Time Charges. These charges shall be used whether the actual number of days lost is greater or less than the scheduled charges or even if no actual days are lost at all. 4) For each finger or toe, use only one charge for the highest valued bone involved. For computations of more than one finger or toe, total the separate charges for each finger or toe.

Days Charged
5) Charges due to permanent impairment of functions shall be a percentage of the scheduled charges corresponding to the percentage of permanent reduction of functions of the member or part involved as determined by the physician authorized by the employer to treat the injury or illness. Loss of hearing is considered a permanent partial disability only in the event of industrial impairment of hearing from traumatic injury, industrial noise exposure or occupational illness. The charge due to permanent impairment of vision shall be a percentage of the scheduled charge corresponding to the percentage of permanent impairment of vision as determined by the physician authorized by the employer to treat the injury or illness. For permanent impairment affecting more than one part of the body, the total charge shall be the sum of the scheduled charges for the individual body parts. If the total exceeds 6,000 days, the charge shall be 6,000 days.

6) 7)

8)

Days Charged
9) Where an employee suffers from both permanent partial disability and a temporary total disability in one accident, the greater days lost shall be used and shall determine the injury classification.
10) The charge for any permanent partial disability other than those identified in the schedule of time charges shall be a percentage of 6,000 days as determined by the physician authorized by the employer to treat the injury or illness

Days Charged
11) The charge for a temporary total disability shall be the total number of calendar days of disability resulting from the injury or fitness as defined in Rule (8), provided that: The day of injury or illness and the day on which the employee was able to return to full-time employment shall not be counted as days of disability but all intervening period or calendar days subsequent to the day of injury or illness shall be counted as days of disability; Time lost on a work day or on a non-workday subsequent to the day of injury or illness ascribed solely to the unavailability of medical attention or necessary diagnostic aids shall be considered disability time, unless in the opinion of the physician authorized to treat the injured or ill employee, the person will be able to work on all those days subsequent to the day of the injury;

Days Charged
11) If the physician, authorized by the employer to treat the injured or ill employee, is of the opinion that the employee is actually capable of working a full normal shift of a regularly established job but has prescribed certain therapeutic treatments, the employee may be excused from work for such treatments without counting the excused time as disability time. If the physician, authorized by the employer to treat the injure or ill employee, is of the opinion that the employee was actually capable of working a full normal shift of a regularly established job, but because of transportation problems associated with his injury, the employee arrives late at his place of work or leaves the workplace before the established quitting time, such lost time may be excused and not counted as disability time. However, the excused time shall not materially reduce his working time, and that it is clearly evident that his failure to work the full shift hours was the result of a valid transportation problem and not a deviation from the regularly established job.

11. If the injured or ill employee receives medical treatment for his injury, the determination of the nature of his injury and his ability to work shall rest with the physician authorized by the employer to treat the injured or ill employee. If the employee rejects medical attention offered by the employer, the determination may be made by the employer based upon the best information available to him if the employer fails to provide medical attention, the employees determination shall be controlling.

Incidence Rates

Incidence Rates
Incident rates are an indication of how many incidents have occurred, or how severe they were. They are measurements only of past performance or lagging indicators. Incident rates are also only one of many items that can be used for measuring performance. They tend to be viewed as an indication of something that is wrong with a safety system, rather than what is positive or right about the system. In spite of this, for many companies, incident rates remain the primary indicator of safety performance measurement. Disabling Injury/Illness Frequency Rate Disabling Injury/Illness Severity Rate Days Away/Restricted or Job Transfer Rate Lost Time Case Rate

Incidence Rates
(1) Disabling Injury /Illnesses Frequency Rates - The disabling injury/illness frequency rate is based upon the total number of deaths, permanent total, permanent partial, and temporary total disabilities which occur during the period covered by the rate. The rate relates those injuries/illnesses to the employee hours worked during the period and expresses the number of such injuries/illnesses in terms of a million man-hour unit by the use of the formula:

Incidence Rates
Disabling Injury/Illness Severity Rate - The disabling injury / illness severity rate is based on the total of all scheduled charges for all deaths, permanent total and permanent partial disabilities, plus the total actual days of the disabilities of all temporary total disabilities which occur during the period covered by the rate. The rate relates these days to the total employee-hours worked during the period and expresses the loss in terms of million man-hour unit by the use of the formula:

Incidence Rates
(3) Days Away/Restricted or Job Transfer Rate - This rate is calculated by adding up the number of incidents that had one or more Lost Days, one or more Restricted Days or that resulted in an employee transferring to a different job within the company, and multiplying that number by 200,000, then dividing that number by the number of employee labor hours at the company.

Incidence Rates
(4) Lost Time Case Rate - Any occupational injury or illness which results in an employee being unable to work a full assigned work shift. (A fatality is not considered a LTC.) Lost time cases result when there are no reasonable circumstances under which the injured employee could return to meaningful work.

Injury Reports
Superficial injuries and open wounds, most common type of occupational injuries, largely in manufacturing. Three types of occupational injuries accounted for about onetenth each, namely: dislocations, sprains and strains (11.9%); fractures (10.1%); and burns, corrosions, scalds and frostbites (10.0%). Two out of five cases of occupational injuries affected wrist and hand. More than one-third of injuries caused by stepping on, striking against or struck by objects, excluding falling objects. Almost half of cases of occupational injuries due to machines, equipment and materials, objects

EC Sickness/Accident Benefit Claims Requirements

Documentary Requirement in Filing EC Claims at the GSIS

1. Certified true copy of service record or statement of service; 2. Job description or actual duties and responsibilities performed by the employee at the time of the contingency ; 3. For sickness claim benefit, preemployment medical check-up or in its absence, a certification by the office that the employee is physically fit when hired;

4. For injury which resulted to disability or death, the following documents are needed: Employers report of injury/death Certification under oath by Head of Office as to the circumstances surrounding the accident a. Injury/death happened within office premises Time card/logbook of attendance/Daily Time Record Affidavit of witnesses

b. Accident happened outside office premises Mission/Travel Order/Trip Ticket Certificate of Appearance Police Investigation Report Vicinity sketch showing the distance in meters/km between the place of accident, place of work/place of destination and place of residence. c. Wounded in Action (for AFP Members) After battle/Encounter Report/Army Operations Center Journal Spot Report Hospitalization claim for payment duly accomplished and signed by authorized representative of hospital and attending physician.

5. For death, claim, the following documents are also necessary: a. For Uniformed Personnel NAPOLCOM Adjudication Award for PNP uniformed personnel. Line of Duty (LOD) Proceedings with narrative summary for deceased AFP personnel Killed in Action - Casualty report b. For Primary Beneficiaries Death Certificate Marriage Contract Birth Certificate of the deceased worker if single; Birth Certificate of children below 21 years old

c. For Secondary Beneficiaries Death certificate of deceased employee Marriage contract of parents Death certificate of a parent, if any Birth certificate of deceased employee Affidavit by parents of the deceased that the latter died single leaving no child/children and that they/he/she are/is wholly dependent upon deceased for support.

6. A certified true copy of the page of the office logbook containing the entry for the particular sickness, accident or death; 7. The medical findings of the attending doctor or the hospital records; and 8. A certification of GSIS and Employees Compensation premium contributions one year prior to the sickness, injury or death.

When shall the claim be filed with the GSIS? The claim shall be filed with the GSIS within three years from the date of the sickness, injury or death.

Forms to be accomplished: 1. For sickness/Accident/Disability and Death Claims Income Benefits Claim for Payment Hospitalization Claim for Payment EC Attending Physicians certification 2. For Death Claim, proofs of Surviving Legal Heirs and Guardianship are necessary 3. For Medical Reimbursement Claim EC Medical Reimbursement Claim Form Attending Physicians certification [EC Medical Reimbursement claims can only be filed after the EC sickness/ accident/ disability/ death claim has been approved by the GSIS]

Documentary Requirement in Filing EC Claims at the SSS

1. A certificate of employment signed by the employer or his authorized representative including description of actual duties and responsibilities performed by the worker at the time of the contingency. a. For sickness claim, pre-employment medical check-up done by the company or in its absence, a certification by the company that the worker is physically fit when hired; b. For injury claim, accident report signed by the workers immediate supervisor and by the human resource officer if the accident happened within the company premises. Police report is needed if the accident happened outside the company premises.

Documentary Requirement in Filing EC Claims at the SSS

c. For death claim, the following documents are necessary: Death certificate; Marriage contract; Birth certificate of the deceased worker if single; Birth certificate of children below 21 years of old.
[All of which shall be certified true copies issued by the National Statistics Office (NSO)]

2. A certified true copy of the page of the company logbook containing the entry for the particular sickness or accident; 3. Medical findings of the attending doctor or the hospital records (certified true copy of the original).

Forms to be accomplished:

All EC claims shall be filed using the prescribed forms furnished by the SSS and endorsed by the employer or his duly authorized representative. 1. For sickness/Accident Claim Employees Notification (SSS Form B300) Sickness/Accident Report (SSS Form B309) Sickness Benefit Application for separated members (SS Form CLD-9A) [if applicable] 2. For Death Claim DDR Form for Death (DDR-1) Filers Affidavit DDR Savings Account Form Report of Death (EC Form BPN-105)

3. For Disability Claim Death, Disability and Retirement claim form for disability (DDR-1) Medical Certificate (SSS Form MMD-102) DDR Savings Account Form 4. For Medical Reimbursement Claim (after the EC sickness/accident/disability, death claim has been approved by the SSS) EC Medical Reimbursement Benefit Application (EC Form B301) [pages 1 & 2]