Finally Federal! Exploring Projects Release 12.

1
Larry Baugh Apps Ingenuity LLC April 19, 2010

Introduction
Larry Baugh 11+ years Oracle Federal Financials Functional/Technical Experience Emphasis Areas: GL, Budget Execution, Fed Admin, AR, AP, Fed Reporting, PA, PO, iProc, Proc Contracts, XML/BI Publisher, Discoverer, SQL, PL/SQL, etc. Sample Federal Customers: USAF/USTC-DEAMS, DFAS, TMA, SDDC/MTMC, MSC, SBA, DOI-NBC (TDA, VCT, SSS, MCC, CSOSA/PSA), DOE-Nevada Test Site, US House of Reps, OPM, etc.

Agenda
Project Agreements Enhancements Matching of Agreements to AR Advances and clearing revenue against the advance & driving proper accounting Date Effective and Sequential Consumption/Charging of Agreements/Funding (Tracking Revenue by Agreement ID) Federal SLA USSGL Transactions: Cost, Customer Orders, Revenue Expenditure Analysis Enhancements Supplier Cost Adjustments Enhancements Wrap-Up Additional Resources Presentation Goal: To provide a high-level introduction to new R12.1 Projects Concepts, Capabilities and Terminology with a focus on relevant topics to Federal Financials customers.

Agreement Enhancements

Agreements: 15 Additional DFF Segments

These segments can definitely come in handy for storing customer agreement data that may need to be parsed out for interfacing, e.g. Federal Line of Accounting data

Note: Attributes 11-25 need to be enabled as of R12.1.

Matching AR Receipts to PA Agreement Advances

AR Standard Receipts in On Account Status can be applied to PA Agreements.

Matching AR Receipts to PA Agreement Advances

You can apply multiple receipts to a PA agreement. You cannot apply the same receipt to multiple agreements.

Matching AR Receipts to PA Agreement Advances

Once the Receipt is selected, click Apply Receipt.

Matching AR Receipts to PA Agreement Advances

The Advance Amount on the Agreement is updated.

Matching AR Receipts to PA Agreement Advances

The AR Receipt now reflects that the receipt has been applied to the Agreement as a Prepayment.

Matching AR Receipts to PA Agreement Advances

To Unapply a receipt, simply click the Unapply Receipts button and select the applicable receipt to Unapply.

Matching AR Receipts to PA Agreement Advances

The Advance Amount on the PA Agreement is updated when the Unapply action is saved.

Tracking Agreement Fundings by Sequence

R12.1 now allows for identifying the sequence in which agreements are charged against or consumed. When the customer is a Federal entity, this allows for exhausting agreements funded by older lines of accounting (LOAs) (e.g. Appropriations that could be cancelling soon), prior to more current LOAs.

Date Effective Funds Consumption

This feature allows for controlling that related cost reimbursable and event transaction dates must be within the agreement start and end dates for agreement billing. In addition, you can bill transactions against the agreement for revenue and invoice if the full transaction amount can be funded. The billing sequence and effective dates for each agreement determine the order in which agreements/customers are invoiced for projects funded by multiple agreements.

Date Effective Funds Consumption

Date Effective Funds Consumption can be configured at the Project Type or Project level

Federal Community: Oracle, Can I please get some standard PA Budgetary Accounting Functionality?
What?NopeNope..Working On It....OK Fine, Here

FV: Federal Enabled

Set to Yes to allow the Budgetary Accounting Entries

Creating PA Expenditure Accounting Entries w/SLA

Projects Cost SLA Components are now included as seeded. These SLA Components may work in tangent with established PA AutoAccounting rules.

Creating PA Expenditure Accounting Entries w/SLA

Process flow of steps involved.

Enter PA Expenditures, e.g. Exp Batch, Interface

Run PRC: Distribute processes Run PRC: Generate Cost Accounting Events

Run PRC: Create Accounting

Creating PA Expenditure Accounting Entries w/SLA

Entering PA Expenditures.

Creating PA Expenditure Accounting Entries w/SLA

Running the required processes.

Creating PA Expenditure Accounting Entries w/SLA

SLA Accounting Events and Journals are available via the new Accounting Inquiries menu.

Creating PA Expenditure Accounting Entries w/SLA

SLA Accounting Events and Journals are available via the new Accounting Inquiries menu.

Creating PA Expenditure Accounting Entries w/SLA

Example SLA Journal.

Creating PA Expenditure Accounting Entries w/SLA

Example GL Journal.

Creating PA Funding Entries w/SLA

Projects Budgets SLA Components are now included as seeded.

Creating PA Funding Entries w/SLA

The seeded Budget Event sources primarily leverage data from apps.pa_xla_bc_budget_lines_v.

Creating PA Funding Entries w/SLA

The seeded Budget Event sources leverages CCIDs from the Budget Lines.

Creating PA Revenue Accounting Entries w/SLA

Projects Revenue SLA Components are now included as seeded. These SLA Components may work in tangent with established PA AutoAccounting rules.

Fed Admin Budget Execution Integration

Per Oracle Projects Fundamentals Release 12.1:

Integrating with the Budget Execution Module of Oracle Federal Financials When you create a baseline project budget, you can populate the budget execution interface table to integrate with the Budget Execution module of Oracle Federal Financials.
When the profile option FV: Federal Enabled is set to Yes, the Project Budget Workflow process calls the Federal Integration Client Extension. You can modify the default logic supplied with the client extension to populate the Budget Execution Interface table with the appropriate values. You can have approval workflow notification sent to your Budget Execution analyst. Related Topics Federal Integration Client Extension, Oracle Projects APIs, Client Extensions, and Open Interfaces Reference Project Budget Workflow, Oracle Projects Implementation Guide

Expenditure Inquiry Usability Enhancements

AR Receipt Notification
The AR Receipt Notification determines if project managers of projects receive notifications when AR Receipts are applied to customer invoices.

Other Related Sessions

Improved Federal Accounting with Oracle Projects Release 12.1.1+ Neeraj Garg, Project Partners LLC, Monday, April 19, 10:45AM, Breakers L

Additional Resources
Oracle Project Billing User Guide Release 12.1 Oracle Projects Fundamentals User Guide Release 12.1
Integrating with Oracle Subledger Accounting (Ch. 12)

Oracle Projects Implementation Guide Release 12.1

Metalink (Misc Notes): 404152.1: EBS Release 12 RCDs 404152.1: RCD RUP 12.0.6: Oracle EBS(Cumulative 12.0.1-12.0.6) 561580.1: RCD 12.1 790942.1: Oracle Apps Doc Resources, Rel 12.1 578825.1: Oracle Project Billing Release Notes, Release 12.1.1
Note 403349.1: Oracle E-Business Suite: Release 12 TOI Online Training Various R12 Blogs & R12 Apps Related Sites online

Thanks!
Larry Baugh Larry.Baugh@AppsIngenuity.com 303.351.1130 Blog - http://www.OracleFedApps.com