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Recommended Books on Management and Leadership by Stephan R.

Covey

What is Project Integration Management?


Project integration management involves

coordinating all the other project management knowledge areas throughout a projects life cycle. Integration ensures that all the elements of a project come together at the right times to complete a project successfully. It involves making trade-offs among competing objectives and alternatives to meet or exceed stakeholder needs and expectations.

Integration Management.
Integration management comprises of: Project plan development Integrating and coordinating all project plans to create a consistent, coherent document Project plan execution Carrying out the project plan, according to the strategy, plan and activities as per the plan Integrated change control Coordinating changes across the project

Framework for Project Integration Management

Focus on pulling everything together to reach project success!

Why do we have to manage Integration?


To make the results visible

To keep the project time and cost under check


To involve stakeholders early and often To manage change Maintain better communication To identify problems/solutions early To use relevant experience as early as possible

Theory v/s Reality


The PMBOK Guide
Integration

Reality
Integration
(Charter and Preliminary Scope Statement)

Scope

Scope

Schedule

Cost

le du e ch

Integration
Develop plan Direct and Manage Execution Monitor and Control Work Change Control

Cost

Quality

Staffing (HR)

Risk

Quality

Integration
(Close project)

All the knowledge areas and processes are shown separately in theory, but they are intermixed in real. Integration Management is controlling integration between the various processes.

Pr

Communications

Procurement

oc ur e

Ris

en t

Staffing (HR)

s nication Commu

Who Manages Integration?


Mainly.. Project Manager The main Integrator for the project to ensure better execution of all the processes Team Members Concentrate on completing tasks, activities & work packages Project Sponsor Protect project from drastic changes and losing resources

How Do We Manage Integration?


Use the seven integration processes

Develop project charter Develop preliminary scope statement Develop project management plan Direct and manage project execution Monitor and control project work Integrated change control Close project
Project Charter Preliminary Scope Statement Project Management Plan Direct & Manage Execution Monitor & Control Project Work Integrated Change Control Close Project

Project Integration Management Processes

Develop the project charter: Work with stakeholders to create the document that formally authorizes a projectthe charter. Develop the preliminary project scope statement: Work with stakeholders, especially users of the projects products, services, or results, to develop the high-level scope requirements and create a preliminary project scope statement. Develop the project management plan: Coordinate all planning efforts to create a consistent, coherent documentthe project management plan.

Project Integration Management Processes (contd)

Direct and manage project execution: Carry out the project management plan by performing the activities included in it. Monitor and control the project work: Oversee project work to meet the performance objectives of the project. Perform integrated change control: Coordinate changes that affect the projects deliverables and organizational process assets. Close the project: Finalize all project activities to formally close the project.

How Do We Manage these processes?


Each process has:

Inputs Tools and Techniques Outputs


Remember that inputs and outputs can feed more than one process!

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Project Charters
After deciding what project to work on, it is important to let the rest of the organization know. A project charter is a document that formally recognizes the existence of a project and provides direction on the projects objectives and management. Key project stakeholders should sign a project charter to acknowledge agreement on the need and intent of the project; a signed charter is a key output of project integration management.

Project Charter
Project Statement of Work Enterprise Environmental Factors Contract Documentation Organizational Process Assets

Inputs

Tools & Techniques

Project Selection Methods


Project Management Methodology Project Management Information System Outputs Project Charter

Expert Judgment

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Inputs Enterprise Environmental Factors: Any or all external and internal organizational environmental factors that surround or influence the projects success. Examples include: organizational culture and structure, infrastructure, tools, human resources, personnel policies, commercial databases, market conditions, etc. Organizational Process Assets: Every organization keeps a database of all the information and records of the previous executed projects and these information are stored in a central repository called Organizational Process Assets.

Preliminary Scope Statement


Project Charter Project Statement of Work Enterprise Environmental Factors Organizational Process Assets

Inputs

Tools & Techniques Project Management Methodology Project Management Information System Expert Judgment

Outputs

Preliminary Project Scope Statement

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Project Management Plan


Inputs
Preliminary Project Scope Statement Project Management Processes Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques Project Management Methodology Project Management Information System Expert Judgment

Outputs

Project Management Plan

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

What Goes in a Project Plan?


Project charter Project Management Approach Scope Statement Work Breakdown Structure (WBS) Responsibility Chart Network Diagram with Major Milestones Budget
Schedule Resources Change Control System Performance Measurement Guidelines Management Plans (Scope, Schedule, cost, quality, staffing, communications, risk response, procurement)

Direct & Manage Execution


Inputs
Project Management Plan Approved Corrective Actions Approved Preventive Actions Approved Change Requests Approved Defect Repair Validated Defect Repair Administrative Closure Procedure

Tools & Techniques Project Management Methodology Project Management Information System

Outputs
Deliverables Requested Changes Implemented Change Requests Implemented Corrective Actions Implemented Preventive Actions Implemented Defect Repair Work Performance Information

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Monitor & Control Project Work


Tools & Techniques Inputs
Project Management Plan Work Performance Information Rejected Change Requests

Outputs

Project Management Methodology Project Management Information System Earned Value Management Expert Judgment

Recommended Corrective Actions Recommended Preventive Actions Forecasts Recommended Defect Repair Requested Changes

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Integrated Change Control


Tools & Techniques Outputs Inputs
Project Management Plan Requested Changes Work Performance Information Recommended Preventive Actions Recommended Corrective Actions Recommended Defect Repair Deliverables Approved Change Requests

Project Management Methodology Project Management Information System Expert Judgment

Rejected Change Requests Project Management Plan Updates Project Scope Statement Updates Approved Corrective Actions Approved Preventive Actions Approved Defect Repair Validated Defect Repair Deliverables

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

PM Responsibility for Change


Influence factors that affect change.

Ensure that change is beneficial.


Determine if a change is needed. Determine if a change has occurred. Look for alternatives to change. Minimize negative impact from change.

Notify Stakeholders impacted by change.


Manage those changes that do occur according to project plan.

Close Project
Inputs
Project Management Plan Contract Documentation Enterprise Environmental Factors Organizational Process Assets

Tools & Techniques

Outputs

Administrative Closure Procedure Contract Closure Procedure Final Product, Service, or Result Organizational Process assets Updates

Project Management Methodology Project Management Information System Expert Judgment

Work Performance Information


Deliverables

Project Charter

Preliminary Scope Statement

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project

Some relevant definitions


Responsibility: The duties, assignments, and accountability for results associated with a designated position in the organization. Authority: The legitimate power given to a person in an organization to use resources to reach an objective and to exercise discipline. Accountability: Being answerable to one's superior in an organization for the exercise of one's authority and the performance of one's duties. Lessons Document that identifies what was done right, Learned: wrong, and how to improve in the future.

Baseline:

The final approved result of the procedures is the project plan, also known as a Master or Baseline plan. It is the original project plan with approved changes