ERP Module HR Modules

Hari Krishnan K.S. Roll no. : 24 MBA(IB)

Introduction
ERP systems - software tools used to manage enterprise data help organizations deal with supply chain, receiving, inventory management, customer order management, production planning, shipping, accounting, human resources management, and other business functions introduces best practices which are defined as simply the best way to perform a process.

 Major ERP vendors, include SAP, Oracle, J D Edwards, Baan and PeopleSoft - support major functional areas of the business - sales order processing, purchasing, production planning, financial accounting, management accounting, human resources etc. Most firms implement single ERP package rather than selecting different modules from different ERP vendors.

ERP HR (Human Resources) Module

HR module - streamlines management of human resources and human capitals. maintains complete employee database including contact information, salary details, attendance, performance evaluation and promotion of all employees. covers many HR aspects from application to retirement

 records basic demographic and address data, selection, training and development, capabilities and skills management, compensation planning records and other related activities. Initially, businesses used computer based information system to:
Produce pay checks and payroll reports; Maintain personnel records; Pursue Talent Management

 HR module takes care of the following functions:

Personnel management Organizational management Payroll accounting Time management Personnel development HR Web Server An advanced HR module integrated with Knowledge Management systems to optimally utilize expertise of all employees

Personnel Management
It includes numerous software components, which allow to deal with human resources tasks more quickly, accurately and efficiently. HR master data, Personnel administration, information systems, recruitment, travel management, benefits administration, salary administration

i. Personnel Administration
It streamlines personnel record-keeping where master record keeps details about employee provides complete labour tracking and over time control information shared by multiple entities across an organization. eliminates duplicate entries, reduces chance for error and improves data accuracy

ii. Employee Master Data

centralized database with integration to multiple components for processing employee information. module contains features for storing any desired information about employees facility to scan original documents for optical storage displays graphical information such as organization charts or employee data. produce charts and reports-both standard and customer defined

iii. Recruitment management

hiring the right people with the right skills optimises recruitment procedure & reduce administrative overheads organizations generate and maintain job requisition, search for qualified candidates, track applicants data organizations can maintain interview schedules, view their results, review and track candidate status and monitor recruitment expenses

iv. Travel Management

helps in processing travel expenses effortlessly, in several currencies and formats. automatically calculates tax automatically processes credit card transactions for a particular trip. can enter receipts in any currency and then print reports in native currency. reimburse costs incurred during a trip through a payroll accounting, accounts payable accounting or by data medium exchange.

v. Benefits Administration
links employee data to benefits data including employee benefit election data advanced systems enable employees elect and update preferences via web can define eligibility groups and rules based on a wide range of factors. can determine the variables, rules and costs formulas for each benefits plan.

vi. Salary Administration

helps in simplifying the process of rewarding employees. assists in salary review process by taking into account standard salary changes within the company as well as individual competition exceptions. important during the review processes - goal is to justify & reward good performance.

Organizational Management
assist in maintaining an accurate picture of organizations structure organizational units, positions, jobs, tasks defined in this enables to create positions for all or part of the organization

 Organizational management function include the following:

Description of flexible organizational structures Keeping organizational structure records with date track and using scenarios for forecasting Job description Planning workforce Position tree Staff description

Payroll Accounting
helps organizations calculate payroll, compute taxes, generate payroll-checks, generate tax & payroll reports additional benefits, social aids and additional deductions can be defined according to organizational needs With country specific versions of payroll accounting, you can fulfill language, currency and regulatory requirements

Time Management
to plan employee vacations and shifts employee timetables can be planned and tracked easily helps minimize vacation day overlap stores organizations business rules and automatically validates hours worked and wage types.

Shift Planning
helps to plan workforce requirements quickly and accurately. can plan shifts according to requirements taking into consideration all criteria, including absences due to leave or sickness, and employee requests for time off. enables to temporarily assign an employee or employees to another organizational unit where they are needed.

Personnel Development
ensures that goals of the organization and the goals of the employee are in harmony improvements in employee performance, employee potential, staff quality, working climate and employee morale includes career and succession planning, profile comparisons, qualifications assessments, additional training determination, training and event management

Training and Event Management

aim is to help employees do their present jobs in an effective way and develop them for future responsibilities training improves profitability by increasing job knowledge and skills at job & morale of employees scheduled seminars, training courses and business events. on completion of a training course, appraisal forms can be automatically issued - appraisals can be carried out for instructors, attendees, business events and training courses.

HR Web Server
Web Server enables employees to reach and use HR functions employees enter and update data Employees can track trainings ; managers can track performance of employees & require training accordingly

 HR Web Server functions provide the following functionalities:

Update and edit personnel information, Tracking personnel competency, vacation and payroll calculation, Processing loan advance function, tracking and approving the loan advance demands, Requesting trainings, tracking and approving the trainings, Tracking the planned and processed trainings, Evaluating the performance and tracking the results, Entering the career plans, tracking and approving the plans, Vacant position request, tracking and approving the existing requests, Tracking the companys projects, carrying out the planning and tracking the activities.

Integration of HR Modules With Other Modules

the payroll, compensation, and expense reimbursement subsystems are integrated with the Financial Accounting Subsystem saves needless duplication of effort and provides a cost basis for making HR decisions.

Conclusion
HR management, decision-making and workforce development strategic areas of focus creating, maintaining and updating personnel records time consuming ERP systems has simplified these processes helps in recruitment, development, compensation and retention

Thank you...