MICROSOFT

EXCE L 2007

MICROSOFT EXCEL
Is an electronic spreadsheet program created for both WINDOWS and MACINTOSH computer. It is used for creating equation. Solving mathematical problems and using logical operations. SPREADSHEET - is also known as an electronic spreadsheet which is designed with a matrix of rows and columns.

PICTURE OF MS

EXCEL

Three Basic Types of Entries

1. Label- are text entries which do not have a value associated with them. - combination of alphanumeric characters. 2. Values- use in calculations -numbers, date, time, fraction, percentage, currency. 3. Formulas- composed of values, cell reference, arithmetic operation and functions.

Mathematical, Logical Operation and Symbols

()
%

Operators enclosed in a parenthesis Percentage Exponential

^
* / +

Multiplication
Division Addition Subtraction Concatenation

&

Rules You Must

follow
In Performing Order of Operation

Rule 1- First perform any calculations inside parenthesis. Rule 2- Next, perform all multiplications and divisions working from left to right. Rule 3- Lastly, perform all addition and subtraction working from left to right.

Parts of MS

EXCEL 2007
Environment

Microsoft Office Button- contains a pull down menu with commands that performs functions. Quick Access Toolbar- It is a customizable toolbar that allows you to access frequently used commands such as SAVE, UNDO, REDO.

Ribbon- consist of a series of tabs that provides you with quicker access to commands for completing a particular task.

Quick Access

Office Button

Title Bar Formula Box

Ribbon Toolbars

Columns

Rows

Cell
Sheet Tabs

PARTS OF RIBBON
A. Tabs - contains features organized around the tasks that you do most in each program

-includes HOME, INSERT, PAGE LAYOUT, FORMULAS, DATA, REVIEW, VIEW.

B. Contextual Tabs - This are the additional tabs to the normal set of tabs that appears when certain object is selected.

C. Groups - It contains more details tools that are organize according to their functions.

D. Commands- This are the buttons which will either display the dialog box where you can enter information or open a menu for related options. E. Dialog Box Launcher

4. Namebox - It indicates the location of the active cell which is the selected cell. It can be used to navigate to different cells in your worksheet.

5. Formula Bar - It display the data or formula as you type in the cell.
6. Columns - These are vertical blocks of cell which can be identified by alphabetical letters. There are 16,384 columns.

7. Rows - This are horizontal blocks of cell running across the entire width of the spreadsheet. There are 1,048,576 rows.

8. Mini Toolbar- This feature in MS EXCEL is visible when you select or highlight text. It is a floating toolbar that contains specific command and formatting feature. 9. Worksheet- consists of cells that are organize into columns and rows. It is stored in a workbook. 10. Cell- Intersection between a row and columns. The combinations of both a column letter and row number is also known as cell reference or cell address. 11. Sheet Tabs- allows you to view a specific sheet.

12. Scroll Bars- allows the user to scroll through other parts of the worksheet. 13. Status Bar- Displays if the cell is ready for data entry. 14. Zoom Control- It is used to increase or decrease the viewing size of the work area. 15. Range- Refers to a selected rectangular block of cell.

MSEXCEL

ERROR

#REF! Invalid cell reference occurs when a spreadsheet formula contains incorrect cell reference #### - Referred to a railroad racks it occurs frequency and it can be frustrating, column is not wide enough to display the value #Name ? It occurs when Excel does not recognize text in formula #Value ! It occurs when a formula has the wrong type of argument

#DIV / 0! Occurs when a formula tries to divide a cell number by 0 or an empty cell #N/A Is shown when some data is missing or in appropriate arguments are passed to the look up function #NUM! Occurs if you supply a non valid number to a function arguments

Cell reference / address

identifies a cell or a range on a worksheet and tells MS Excel where to look the values or data that you want to use in a formula

kinds of

REFERENC ES

Relative cell address when a formula is copied or replicated to other cell relative cell referencing after any cell references it contains relative to the position of the original formula.
Absolute cell reference when the cell reference does not change. Uses $ sign. Mixed cell address When you create a formula that combines an absolute reference with a relative reference

Functions
Are pre-defined formulas that perform calculations by using specific values called arguments in a particular order. Functions can be used to perform simple complex calculations.

3 Parts of Functions
-Equal sign -Function name -Arguments A function begins with an equal sign followed by function name, opening parenthesis, arguments for the function, closing parenthesis. Example: =Sum(a1,a2)

Filtering Data - is useful if you want to show a row

which meets certain criteria you specify. Alt+A+A sorts data in ascending order(A-Z) Alt+A+D sorts data in descending order(Z-A) Alt+A+S activates the sort dialog box Alt+A+T applies filtering on the selected data Alt+A+C clears filter and sort state of the selected data.

Data Validation- to set rules which pertain to the data

being encoded in a worksheet.

Conditional Formatting- a rule applied to a range of

cells. Helps you to compare data and detect critical issues.

CHART
Is a graphical representation of data in a worksheet. It is used to effectively display the result of the data or information.

TYPES OF CHART
1. Line Chart - This uses data points to represent the values in the spreadsheet.

2. Column Chart - This uses rectangles to represent the relationship of two or more values in a spreadsheet. 3. Pie Chart - this uses segmented circle shown the relationship of each value in a single data range to the whole.

MS 2010

EXCEL

Microsoft Excel 2007 1,048,576

Features Number of Rows

Microsoft Excel 2010 1,048,576

XFD
.xlsx 16,384 N/A Limited by available memory

Last Column
File Extension Number of Columns HPC(High PerformanceComputing) Charts linked to a worksheet

XFD
.xlsx 16,384 Available

Limited by available memory

255 255

Worksheets referred to by a chart Data series in one chart

255 255

32,000
4,000 256,000

Data points in a data series for 2-D charts

Data points in a data series for 3-D charts Data points for all data series in one chart

Limited by available memory

Limited by available memory Limited by available memory

Quick Access

Office Button

Formula Box

Columns

Rows

Sheet Tabs

 There are many other advantages of MS Excel 2010 from 2007. Microsoft 2010 also offers more efficient and smoother interface and better style. MS Excel 2010 can display most elements without a specific limit, it is based on your computers specifications. It also offers more elements, styles, and etc