SAP Basics

Prepared by Lavanya.M
 Brief intro on SAP

• SAP stands for Systems, Applications, Products in Data Processing. It is the leading
Enterprise Information and Management Package worldwide. Use of this package
makes it possible to track and manage, in real-time, sales, Production, finance
accounting and human resources in an enterprise.

• SAP the company was founded in Germany in 1972 by five ex-IBM engineers. The
Client/Server technology turned out to be killer for SAP especially in North American
region.

• SAP has both Functional and Technical Modules.

• SAP is customized to business requirements, GAP analysis is calculated while

customizing to business requirements

• GAP analysis is one that is used to analysis between the application availability and
business requirement. This would help us to calculate the time taken to customize
the application.
 Access the SAP
• Use the SAP logon to login to an SAP system (must be
installed on the client side)
• Select the system (ECC 6.0) and click on Log on
 Access the SAP
Or, alternatively, use the SAP Web GUI to login to
SAP via any browser
SAP - Menus

SAP Menu
 SAP - Menus

• User Menu – Displays the logged on user roles, Type of Authorization,

Managing favorites.

• SAP Menu – Shows all the available menus of the SAP system

• Business Workplace -
Business & Communication Process within the Enterprise
Internal and External mailing of a company.
Receives all work items that are assigned
 Comparison of Window and SAP
• Navigate SAP just like windows via menu trees & folders

Windows Explorer
Sample SAP Screen
 SAP Logistics

SAP Logistics is an enterprise software application that helps

automate supply chain operations related to logistics.

Logistics refers to the process of getting a product or service to

its desired location upon request. There are many tasks that are
involved in this process including transportation, purchasing,
warehousing, and others. If all these tasks work efficiently, the
product or service gets to its desired destination on time and at
the lowest possible cost.
 Logistics Modules in SAP

• Materials Management
• Plant Maintenance
• Production Planning
• Production Processing
• Quality Management
• Sales and Distribution
• Service Management
• Warehouse Management
 Logistics – Material Management

• MM is the materials management module of the SAP

ERP software package.

• SAP MM is all about managing the materials i.e. the resources of

an organization. The main functionality within MM includes
purchasing, Inventory management, valuation and assignment,
batch management and classification.

• Materials management is integrated with other modules such

as SD, PP and QM. Materials management is used
for procurement and inventory management.

• The module has two important master data - material and vendor.
Broadly, the various levels that can be defined for a SAP MM
implementation are: Client, Company Code, Plant, Storage
Location and Purchase Organization.
 Navigation in SAP
• Transactions codes are used to
navigate from one screen to the
other. Each SAP screen has a unique
transaction code.
• We can also navigate to screens with
the help of SAP Menu.
 SAP Material Master
• SAP Material Master is created to
record the information of a particular
material.
• Material Master is created to identify
the material and processes in which
a Material can be procured.
 Creation of Material

Create a Material – MM01 (Transaction code)

Enter the Details of the materials

and click on select views
 Creation of Material (Contd..)

Select the required Views

for creation of Material

Click on ok
Creation of Material (Contd..)

Enter Plant code

Creation of Material (Contd..)

Click on Save to Create the Material

after entering the data in all screens

Enter the required data in Basic

Data1, Basic
Data2,Purchasing,Plant data
storage, Accounting screens.
 SAP Vendor Master
• Vendor Master helps us to identify
the vendors for a particular material.
• Creation of vendor Master is
important if materials have to be
procured from external parties.
• Validity of Vendor can be maintained.
 Creation of Vendor

Create Vendors - XK01 (Transaction code)

Enter the company code and Organization. Click on

Enter to enter the details of the vendor
 Creation of Vendor (Contd..)

Enter the vendor details in the below

screens which are listed.
Address details
Vendor control
Payment Transactions
Accounting Information
Purchasing data
Partner functions

Note: To Navigate to the listed screens press enter, once you complete filling the details
in each screen.
Creation of Vendor (Contd..)

Click on Yes to save the

Vendor details
Creation of Vendor (Contd..)

Created Vendor details is displayed in the bottom of

the screen
 SAP Quota Arrangement
• Quota arrangements is maintained
for vendors.
• Quota arrangement is helpful to split
the required material supply between
vendors.
• This helps to set valid from and valid
to dates.
 Create quota arrangement
Create a Quota Arrangement – MEQ1(Transaction code)
Create quota arrangement – (Contd..)

Click on Save to create the

quota arrangement

Enter Valid To and Minimum Qty Split

 SAP Info Record
• This is where information regarding
Material and Vendor is stored.
• Procurement Info record, SAP
provides the data available to
Purchase Order form.
 Creation of Info Record
Create a Quota Arrangement – ME11 (Transaction code)

Four Types of Info category,

choose one and Press Enter.
Creation of Info Record (Contd…)

General Data,
Purchase
organization
data1, Purchase
organization
data2,Text
overview
screens data to
be filled.

Note: To Navigate to the listed screens press enter, once you complete filling the details
in each screen.
Creation of Info Record (Contd…)

Info record is created, Message is displayed

in the bottom of the page
 SAP Source List
• Source List is maintained to identify the
preferred sources of supply for certain
material.
• If source list is properly maintained, it will
identify the source of a material and the
period of time in which you can order a
material.
• Source List is created to automatically
assign the source of supply in Purchase
Requisition.
 Maintain Source List
Maintain Source List – ME01(Transaction code)
Maintain Source List (Contd..)

Enter Valid from and Valid to data in the

field for a Particular Vendor
Maintain Source List (Contd..)

Source List for the material is changed

 SAP Purchase Order

• Purchase Order is created based on Material

Requirement.
• It is a document to record purchase based on
agreement with the Vendor.
• Purchase Order can be created for Material with
or without Material Master.
Creation of Purchase Order
Creation of Purchase Order – ME21n (Transaction code)

Enter the details of Purch Org, Group and

Company code
Creation of Purchase Order (Contd…)

Enter the Payment Terms

Creation of Purchase Order (Contd…)

Purchase order details displayed

Creation of Purchase Order (Contd…)

PO is created, Message is displayed with the document

number.
 SAP Reports
• Reports are collection of records that
are helpful for arriving at important
decisions.
• Reports can be filtered based on
requirements parameters. For e.g.,
TCode MM60 we can filter based on
Material ans Plant or Plant or Material
or it can even be a blind filter.
 Standard Sap MM Reports

• MB51 Material Doc. List

• MB5L List of Stock Values: Balances
• MB5T Display of Stock in Transit
• MBBS Display valuated special stock
• MBLB Stock Value at vendor side
• MC$G PURCHIS: Material PurchVal Selection
• MC$I PURCHIS: Material PurchQty Selection
• MC.1 INVCO: Plant Anal. Selection: Stock
• MC.2 INVCO: Plant Anal.Selection, Rec/Iss
• MC.5 INVCO: SLoc Anal. Selection, Stock
• MC.9 INVCO: Material Anal.Selection,Stock
• MC.A INVCO: Mat.Anal.Selection, Rec/Iss
• MC.L INVCO: Mat.Group Analysis Sel. Stock
• MC48 INVCO: Anal. of Current Stock Values
• MC50 INVCO: Analysis of Dead Stock
• MCBA INVCO: Plant Analysis Selection
• MCBC INVCO: Stor. Loc. Analysis Selection
• MCBE INVCO: Material Analysis Selection
• MCBK INVCO: MatGrp Analysis Selection
 Standard Sap MM Reports

• MCBR INVCO: Batch Analysis Selection

• MCE1 PURCHIS: PurchGrp Analysis Selection
• MCE3 PURCHIS: Vendor Analysis Selection
• MCE5 PURCHIS: MatGrp Analysis Selection
• MCE7 PURCHIS: Material Analysis Selection
• MCW3 PURCHIS: Evaluate VBD Header
• MCW4 PURCHIS: Evaluate VBD Item
• ME2L Purchase Orders by Vendor
• ME2M Purchase Orders by Material
• ME2N Purchase Orders by PO Number
• MIR6 Invoice Overview
• MMBE Stock Overview
 Comments & Queries-
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