SAP Public Sector and Education, 7/6/2014, Slide 1

The University of Tennessee

Human Resources
Business Blueprint
SAP Public Sector and Education, 7/6/2014, Slide 2
Agenda
Business Blueprint Executive Summary

Goal of Business Blueprint
Tools Used
Enterprise Structure
Business Fit
Module Overview
Issues / Gaps
Change Management / Training Concerns



SAP Public Sector and Education, 7/6/2014, Slide 3
Business Blueprint Analysis
Goal
Determine UTs business process requirements

Achieve a common understanding of how UT intends to
run its business within the framework of SAP R/3

Deliver a record of results gathered

Move into the next phase with enough information to
complete baseline configuration
SAP Public Sector and Education, 7/6/2014, Slide 4
Business Blueprint Analysis
Tools
Business Process Questions (by process)
Standard questions regarding UTs organizational structure,
processes and business needs

Detailed Workshops
Meetings with key users to discuss business processes and business
needs

Customer Input Templates
high level summary of Processes

Business Process Transaction
Business Process Master List (BPML)
SAP Public Sector and Education, 7/6/2014, Slide 5
Human Resources
Enterprise Structure
Organizational unit in Accounting
which represents a business
organization
Defines a specific area of the
enterprise and is organized
according to aspects of personnel,
time management and payroll
Represents a specific area of the
company organized according to
certain aspects of personnel, time
management and payroll
Defining pay scale and wage
type structure
Defining planned working
hours
Defining appraisal criteria
Divides your employees into groups and allows
you to define their relationship to the enterprise
generating default values
generating a selection criterion
generating a unit for the authorization
Subdivision of the employee group
Processing in payroll accounting
Validity of primary wage types
Validity of Work Schedule
Validity of Pay Scale Groups
Validity of Time Quota types
Personnel
Subarea
Personnel
Area
Employee
Subgroup
Employee
Group
Company
Code
SAP Public Sector and Education, 7/6/2014, Slide 6
Human Resources
Enterprise Structure
Personnel Area
Knoxville
Space Institute
Chattanooga
Martin
Memphis
Institute of Agriculture
Institute for Public Service
University Administration
Medical Center
Personnel Sub-Area
Knoxville
Space Institute
Chattanooga
Martin
Memphis
Clinical Knox
Clinical Chatt
Research Ctr
Family Pr Knox
Etc.
SAP Public Sector and Education, 7/6/2014, Slide 7
Human Resources
Enterprise Structure
Employee Group
Regular
Term
Friends of the University
Employee Sub-Group
Faculty 9-month
Faculty 12-month
Other Academic
Non-Exempt Staff
Exempt Staff
Medical Intern/Resident
Student
Casual Labor
Special Appointment
Etc.
SAP Public Sector and Education, 7/6/2014, Slide 8
Human Resources
Business Fit
In Scope
Enterprise Structure
Organizational Management
Personnel Administration
Recruitment
Benefits
Training & Events Management
Personnel Development
Compensation Management
Time Management
Payroll Accounting
Funds & Positions Management
Information System


Out of Scope
Managers Desktop
Shift Planning
Succession Planning
COBRA Administration
Pension Administration
Employee Performance
Apprasials
Retirement Limits / Projections

Scaled Back
Training & Events Management
Personnel Development
SAP Public Sector and Education, 7/6/2014, Slide 9
Organizational Management
Module Overview
Forms the basis for the entire personnel planning and
development application

Facilitates analysis of the organizational structure

Organizational customizing

Allows planning to develop actual and proposed personnel
scenarios

SAP Public Sector and Education, 7/6/2014, Slide 10
Personnel Administration
Module Overview
Establishes organizational hierarchies
Used to perform essential personnel administration tasks
such as:
hiring employees
performing organizational reassignments
termination from the University
salary adjustments
Data stored in such a way that you can easily access and
maintain at any time

SAP Public Sector and Education, 7/6/2014, Slide 11
Recruitment
Module Overview
Functions you need for working through the entire
recruitment process

Contains an entire range of powerful, flexible functions
that you can use to implement an effective and largely
automated recruitment strategy such as:
Receipt of application via web access (ABAP programming
required)
Issuance of recruitment requests
Selection process of applicant
Applicant pool administration
Notification to applicants

SAP Public Sector and Education, 7/6/2014, Slide 12
Benefits
Module Overview
Comprehensive method of administering employee benefits
such as:
Health (medical and dental)
Insurance (Life)
Savings (Retirement)
Spending Accounts (Medical and Dependent Care)

Encompasses the key concepts and processes you need to
manage extensive and highly individual benefits packages for
your employees
Open Enrollment
Employee Life-cycle Events (e.g. Marriage, Child, and Separation)
SAP Public Sector and Education, 7/6/2014, Slide 13
Training & Events Management
Module Overview
Enables you to plan and manage business events
Training
Conferences
Interfaces with other R/3 components
Basis for extending and updating employees skills and knowledge
Flexible Reporting
Appraisal functions
Provide important decision support feedback to ensure the business
events offered are both high quality and effective
SAP Public Sector and Education, 7/6/2014, Slide 14
Personnel Development
Module Overview
Helps compare current or future work requirements with
employees qualifications, preferences and aspirations

Can contain general measures to impart qualifications so
that employees retain or further their professional skills
and keep track with technological developments

Converts training proposals directly into bookings for
employees with qualification deficits or needs
SAP Public Sector and Education, 7/6/2014, Slide 15
Compensation Management
Module Overview
Toolset for strategic remuneration planning
Empowers managers to offer competitive and
motivating remuneration
Fixed pay
Variable pay
Merit increases
Promotion
Includes Personnel Cost Planning
Allows experimenting with future projected costs
SAP Public Sector and Education, 7/6/2014, Slide 16
Time Management
Module Overview
Enables flexible representation of all personnel procedures
involved in recording and evaluating employee time data
Infrastructure for time data recording
Work schedules
Record of planned attendance and absences
Recording of attendance and absence
Annual and Sick Leave accrual
Time evaluation

Ability to transfer absence and attendance data to other
SAP applications

SAP Public Sector and Education, 7/6/2014, Slide 17
Payroll Accounting
Module Overview
Ability to process payroll for employees using data from
SAP Personnel Administration, Benefits, and Time
Management
Payroll run (regular and off-cycle)
Payroll corrections
Payments
Remuneration Statements
Posting to Financial Accounting
Third Party Remittance
Offers a number of standard payroll reports
Tax Reporter component allows you to generate all
required state and federal tax forms, such as SUI reports
and W-2s


SAP Public Sector and Education, 7/6/2014, Slide 18
HR Funds & Position Management
Module Overview
Finance employees for specific periods of time

Determine the funds required for financing employees
Default values from tables
Simulating a payroll accounting run

Generate fund encumbrances

Relieve encumbrances by actual payroll data


SAP Public Sector and Education, 7/6/2014, Slide 19
Information System
Module Overview

Broad range of reporting functions for all areas of
Personnel Management (Standard Reports)

Capability to define your own reports efficiently and
quickly (Ad Hoc Query)



Note: Evaluation of Mission Critical reports by module is currently
underway.



SAP Public Sector and Education, 7/6/2014, Slide 20
Human Resources
Major Identified Issues
Moving to one (1) Payroll Cycle
Longevity Payroll Re-calculation
Payment of Overtime Distribution
Holiday Pay for Term Employees
Compensatory Time Banking
Leave accrual for employees with multiple positions
One definition of FTE for The University
Limitations on account assignment in Personnel Cost Planning
Establishment of approval process for adding positions during budget
process
Accrual of salary for nine (9) month faculty (9/12)
Decentralization / Centralization of functions


SAP Public Sector and Education, 7/6/2014, Slide 21
Human Resources
Gaps
Assignment of employees to multiple positions
Sick Leave Bank
Retirement Projections
Tax Deferred Limits
Non-resident Aliens Processing
Common Pay Master
HMO Benefit Eligibility
Etc.


Note: Workarounds are currently being identified to address these gaps
SAP Public Sector and Education, 7/6/2014, Slide 22
Change Management / Training
Concerns
Decentralization of some
functions down to the
departmental level
Approvals / Workflow
Terminology
Works schedule concept
Time being recorded daily
Procedures being enforced
consistently
Enterprise Structure
concept
Positions vs. Employees
Organization Structure vs.
Accounting Structure
Standardization of forms
Longevity payment
Overtime calculation
Pay cycle decision
Immediate integration of
data

SAP Public Sector and Education, 7/6/2014, Slide 23
Human Resources
Business Blueprint
Questions
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