Enterprise Management

System
Enterprise Management System
EMS is the software which provides integrated
solution including tools, technologies and well
designed solutions to support the need of
business.
EMS consists of following subsystems:
ERP: Enterprise Resource Planning System
EDI: Electronic Data Interchange
AMS
DMS
CMS
SMS

ERP
It plays the role of front running system.
The major decision making and execution takes
place through ERP.
It is a system of managing all functions of
business with information support.
It handles the operational system to run the
business and provides required input for planning
and control system performed by middle
management.

Electronic Data Interchange
This system assists ERP in connecting two
systems electornically for email, document
transfer, data transfer etc.
It is designed to handle commercial functions of
business called E-commerce.
It also acts as a gateway between vendor,
customer and any associated organization.

CAD/CAM/CAE
These systems handle designing, manufacturing
and engineering functions.
It will provide drawing and engineering details to
ERP.
They are also equipped with database facilities.
Database acts as a backup for ERP.

Attendance Management System
It keeps track of employee related information
for personnel planning, availability and
scheduling.
It provides static information as well as dynamic
information like attendance, leaves records , shift
rotation etc.
Document Management System
It is designed to keep important documents in
database for viewing, sending and for
documenting support in transactions.
In ERP this information is used to cross check the
key information and also to confirm authenticity
of transaction.
It also uses scanning, imaging, work flow
automation etc.
Communication Management
System
This is used to track important resources for
action.
These resources are located, altered and advised
to act from location where they are.
ERP uses CMS as a tool for all its communication
needs.
Security Management System
It handles security, entry access requirements of
business operations.
These systems act as the support system for
ERP.
Each system has a specific technology for support
and all are equipped to capture, store, process
and transfer data to ERP.

ERP system
The ERP system deals with the planning and ues
of resources used in business.
The resources are finance, materials,
manufacturing capacity and human resource.
The ERP provides methodology of assessing
resource needs for a given business plan.
The ERP also provides support system for
transaction processing, updation and reporting.
All ERP solutions provide drill down and context
sensitive helps to use the system.
The drill down helps to run through the system to
locate weak spot for action and control. This
information can be multidimensional to analyze
critical business information.
The context sensitive help provides an access to help
library which can be used by user.
The help could be for information, guidance.
The help facilities make the ERP user firendly and
easy to learn.



ERP system
ERP Model
The general ERP package represents business model of
organization. It is built with following modules:
Business forecasting, Sales, distribution, production
planning and control, materials management, finance
and accounting, personnel management.
ERP has modular structure. The solution can be
implemented by module by module. It can be
implemented on a smaller scale first and expanded
subsequently.
ERP Product Characteristics
1. This design reduces processing time of
transaction, enables faster decision making and
reduces cost of business processing.
2. ERP product supports instantaneous update due
to transaction or application processing . It
always offers a consistent view of data for all
users.
3. It supports integration of application which is
triggered by internal or external event.
ERP Product Characteristics
4. ERP product design and architecture is capable of
accepting inputs from different technology
processes. E.g. bar code scanning system
5. ERP systems are intelligent enough to use
embedded rules and DSS for decision making.
ERP Benefits
1. Operational Benefits:
1. Reduced processing cycle
2. Access to multidimensional information
3. Effective cost control
4. Increase in resource productivity
2. Business Benefits:
1. Higher profits and improved ROI
2. Higher customer satisfaction


ERP Benefits
3. Management benefits
1. Change management is easy due to
configurable feature of ERP product
2. Strategic information about sales,
production, resource usage showed through pattern
and trends
3. Secured information access to authorised
users
4. Cost of business reduces, performance of
business improves.

ERP Product Evaluation
Market is flooded with ERP product with wide variety of
functions. ERP products are evaluated based on
following factors:
1. ERP fits for business needs,
2. Ease of use, easy to learn, implement
3. The ability to migrate to ERP environment from
present status
4. Intelligent uses of help, error messages
5. Product quality in terms of security, reliability and
precision in results.
6. Upgrade ability

ERP implementation
1.
Requirement
analysis
2. Product
mapping to
RDD
3. Gap
analysis for
review
4. ERP
product
configuration
5. Functional
Implementatio
n
6. Technical
Implementatio
n
7. User
training,
Critical
Process
Testing,
User
feedback
& Review
8.
Deploy
fully
and go
live as
planned
9. Project
&
Process
Review
Difficulties in ERP
implementation
1. The resistance of users in the acceptance of standard
ERP solution.
2. Limited awareness of the users
3. The ability of users to change over from conventional
system to new system
4. Lack of clarity on business requirements
5. Choice of ERP solution. Not all ERP solutions are
appropriate for organization.
EMS & MIS