Sapsd

SAMEER BARDE- sameerbarde74@gmail.
com 732-915-1586
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SAMEERS- SHIPPING & TRANSPORTATION
Round table introduction

What is your job function today?

What do you hope to take away from this course?

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SAMEER BARDE- sameerbarde74@gmail.com 732-915-1586
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Course Outline Day 1
AARYASAI SHIPPING
Creating a Delivery
Change/Modify/View/Delete a delivery
Creating a Shipment (arranging the transportation)
Change/Modify/View/Delete a shipment
Batch Search Strategy overview
Batch Allocation and packaging
Transfer Order Creation
Re-printing a pick ticket
Deleting a non-confirmed Transfer Order
Confirming a Transfer order

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Course Outline Day 2
Review of day 1
Recording the arrival of Truck
Completing a shipment
Deleting a confirmed transfer order
Creating a shipment collectively
Display list of unconfirmed Transfer orders
Displaying stock overview

SAMEER BARDE- sameerbarde74@gmail.com 732-915-
1586
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Delivery creation is generally a batch job that
runs overnight.

We are going to show you how to create a
delivery manually.
This would be the case for last minute/same day
orders.
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Insert your transaction and then either click on the green check
mark, or hit enter
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Enter the shipping
point for your plant
If you are unsure
of your code, you
can do a drop
down to search
Delete the
delivery creation
date, and the
calc rule
When
complete, hit
the execute
button
Delivery Creation VL10H
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To select your order, click on the open white box and then check the
Background box.

This will bring up additional information.
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You will now see a 2
nd
line. Note the green light. This is a good thing !!!!
Put a check mark in the white box on the second line and then click on the icon that
looks like a magnifying glass
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You will now see the details of the delivery that you have just
created. Note the sales document # for future reference.
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User will perform Delivery Creation

When complete, please record the delivery # for
future exercises

Delivery # __________________

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From the RCS main menu, take the following path:

Logistics,
Sales and Distribution,
Shipping and Transportation,
Outbound Delivery,
Change.

Then, double-click on:

VL02N Single Document.

Or use transaction VL02N.
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1 Outbound delivery:
1
2
Validate by clicking on
2
Enter the number of the
outbound delivery to change.
Change a delivery - VL02N
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Click on to call up the delivery document header.
1
1
The packing text is handled in the heading data.

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2
1
1
Click on tab
Two different texts are handled as part of the header
data. Double-click on "Packing info".
2

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1
2
1
The "Packing info." text is selected (highlighted).
Use this field to enter the packing info. to be placed in
the delivery file.
2
3
3
Save by clicking on
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The usual message confirms the save.
1
Quit the transaction by clicking on
1
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Logistics,
Outbound Delivery,
Change.



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2
1

1
Enter the outbound delivery number.
2
Click on to validate.
Outbound delivery
Deleting a delivery - VL02N
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Highlight line item, then click on the trash can icon.
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You will get a prompt asking if you really want to delete click yes
button. System will confirm that delivery has been deleted.
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1
1
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SHIPMENTS

SAMEER BARDE- sameerbarde74@gmail.com
732-915-1586
Shipment files are generated
automatically, every night, by batch
processing.

It is however possible to create them
manually, as long as the delivery file has
already been created .
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Creating a Shipment VT01N

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From the SAP main menu,
take the following path:

Logistics,
Logistics Execution,
Transportation,
Transportation Planning,
Create.


VT01N Single Documents.

Or use transaction VT01N.

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On screen Create Shipment Initial
Screen, enter the information in the specified
fields:
TransportPlanningPT
Each shipment is allocated to a
transportation planning point for
transportation planning.
Enter the code or find it using the match
code
Shipment type
:
Specifies what type of transportation
processing is to be performed .
Enter the code or find it using the match
code
Then click on to select
the deliveries required
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Enter the delivery
number or a range
of delivery
numbers and click
on the execute
icon
The system will
generate the delivery
assigned to the
shipment document
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Create the corresponding
transportation file (planning)
1
1
Select the
deliveryclick on the
shipment

overview

Using
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1
A Organization overall status is in
progress = 0 (none of the colored
lights is used).
Here the direct road shipment overview
is displayed showing the transportation
file.
B
For now, no shipment route exists, nor
is there any step planned.
Shipment will become active during the
planning step.
A
B
C No buttons are active here.
C
1
PLANNING:
Plan the shipment by
choosing a carrier so that
they can be sent the fax
entrusting them with the
shipment (reserving a
means of transportation).
Click on
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1
A
The shipment overall status
shows planning completed:
1. A red light is shown.
B
The forwarding agent and
the routing have been
determined.
C
Planning completion
is dated and validated.

1 The planning is
saved using
A
B
C
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The system shows that the shipment has been
saved.
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Exercise for creating Shipment

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CHANGE A SHIPMENT

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From the SAP main menu, take the following path:

Logistics,
Transportation,
Change,



Changing a Shipment VT02N

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1
Enter the shipment file number or search for it
using the match code.
Shipment number:
1
2 Click on
The Change Shipment Initial Screen is displayed.
2

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1
Organizing the status is
complete, planning is
activated.
Click on
The status returns to

1
You can modify your shipment
(modification of forwarder, addition
Of deliveries..
Then Click again on
And save

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DISPLAY A SHIPMENT

732-915-1586
From the SAP main menu,
take the following path:

Logistics,
Transportation,
Display ,



Or use transaction VT03N
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The Display Shipment Initial Screen is
displayed.

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1) Shipment number:
Enter the shipment file number
or search for it using the match code.
2) Click on

Then the requested information will appear
Displaying a Shipment VT03N
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Displaying a Shipment VT03N
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DELETE A SHIPMENT

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Logistics,
Transportation,
Change,



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1 Shipment number:
Click on 2
Enter the shipment number to delete.
1
2
Then the change shipment initial screen is
displayed.
Delete a shipment - VT02N
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Here is the direct road 1312
change overview display screen
which is part of the status.
1
Click directly on the delete icon
1

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An information window shows that the selected
shipment will be deleted.
To confirm deletion, click on
1
1

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The system shows that the shipment is deleted.

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Depending on the organization , this function
will be performed automatically or not .
When necessary (for example last minute
shipments), batch allocation will be done by
either CSR/Supply Chain or Plant.
For purposes of training, you will manually
allocate the batch for your shipment.
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Batch Search Strategy is defined by Quality Management

What is Batch Search Strategy?
You use this function to define rules for batch determination in
particular business transactions.
You specify:
The conditions under which determination is to be triggered.
The search criteria that are to be used.

Example: Batch determination is to be triggered if customer A orders material B, as
this customer only accepts batches with particular specifications. You use your
batch search strategy to look for these particular specifications.

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Logistics,
Outbound Delivery,
Change.



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Click on batch split
Batch Allocation and Packing VL02N

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Then click on batch determination
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Batch is selected. Then click on copy button.
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Batch has now been assigned.
Now we have to pack, so click the Packing icon.
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Enter or search the packing material code associated to the product.
Then highlight the two lines and pack using the Pack icon.
Then Save.
Batch allocation and Packing VL02N
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1
1
Batch allocation and Packing - VL02N
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CREATE A TRANSFER ORDER
(WITH PICKING ICON)
732-915-1586
Access transaction by:
Via Menus Logistics
Sales and Distribution
Shipping and
Transportation
Outbound delivery
Lists and Logs
Outbound Delivery
Monitor
Via Transaction Code
VL06O
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1. On the Screen Outbound Delivery
Monitor click on For Picking

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Creating a Transfer Order VL06O
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Shipping Point : The physical location (for example, a warehouse or
collection of loading ramps) from which you ship the item.
Picking Date :The date by which picking must begin for the delivery
item to reach the customer on time. Remove the 1st picking date and
leave the 2nd date as is.

Click on the EXECUTE icon. The system will display the
list of deliveries to be picked.
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On Screen Days Workload for Picking select the
desired delivery and click on the icon :
TO in background
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A pop up window will appear entitled Transfer order for
Picking, place a 1 in the adopt pick quantity and click on the
green check mark to continue.

This process will update the delivery with the new quantity if
necessary
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The system will display the message WM-TO: 1
deliveries successful, 0 with errors, 0 not relevant. The
transfer order has been created. The pick ticket is
automatically printed (not automatic at all sites
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REPRINT THE PICK TICKET
732-915-1586
If the pick ticket has to be reprinted or printed
because it is not automatic then go to SAP
transaction LT31.
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Enter information in the fields as
specified below:

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Warehouse #
Number that identifies a complex, physical warehouse
structure within the Warehouse Management system
If the transaction code LT31 is accessed immediately the system will
populate the warehouse number. If the system does not default then
add the warehouse
Reprinting a Pick Ticket LT31
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Transfer Order Number is the # that identifies the transfer
order within a warehouse
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If the transaction code LT31 is accessed immediately the system will
populate the transfer order number. If the system does not default
then add the warehouse number for the pick ticket.
Print Code : enter 21
Printer
:
Enter LOCL this will print the pick ticket on the users
assigned printer
Spool Control :
Enter 02
Print : Ensure the print button is checked on
Click on the print icon in the top menu bar the pick ticket will now
print
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To delete a non confirmed TO, use the following
path:

Logistics,
Picking,
Cancel Transfer Order.


LT15 Single Document

or use the LT15 transaction.
Deleting a non confirmed TO LT15
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The LT15 transaction brings you onto the Cancel
Transfer Order initial screen, where you can cancel
a transfer order manually created by mistake.
1 TO Number:
2 Whse Number:
Enter the TO number you want to delete.
Enter your warehouse code number.
A
The Foreground screen control is selected by
default.
.
3
1
2
A
3
Deleting a Non Confirmed TO LT15
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The system displays the work items affected by the TO.

You can directly record this TO deletion by clicking on . 1
1
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The system deleted the 2 selected TO
items.
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By checking the document flow,
you can see that the TO appears
as completed" .

You can delete the involved
outbound delivery afterwards.
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CONFIRM A TRANSFER ORDER
(WITH CONFIRMATION ICON)
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Access transaction by:
Via Menus Logistics Sales and Distribution
Shipping and Transportation Outbound delivery
Lists and Logs Outbound Delivery Monitor
Via Transaction Code VL06O
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Confirming a Transfer Order VL06O
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Shipping Point : The physical location (for example, a warehouse or
collection of loading ramps) from which you ship the item.
Pland gds mvmnt dateDate : The date on which the goods must
physically leave the shipping point to reach the customer on time
Remove the 1st picking date and leave the 2nd date as is.

Click on the EXECUTE icon. The system will display the list of
deliveries to be confirmed .
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Case 1 : Confirm in background
A pop-up window will appear enter 1 in the Adopt pick quantity .

Click on the green check mark and the delivery is confirmed
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Confirm a Transfer Order - VL06O
The line corresponding to your delivery in highlighted in green and a message
confirm that the Transfer Order has been confirmed
Case 1 : Confirm in foreground
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CLICK ON
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This is the screen which allows you to confirm the batch reference if necessary and
confirm the actual quantity loaded .
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Batch number indicated, quantity loaded changed .
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A pop up window appears .
You confirm the difference in
quantity between the delivery
and the loading quantities
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The line corresponding to your delivery in highlighted in green and a message
confirm that the Transfer Order has been confirmed
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Yesterday you learned:

- To create a delivery what transaction?
- To create a shipment what transaction?
- To create a TO (transfer order)
- To re-print a pick ticket

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RECORD THE ARRIVAL OF THE TRUCK
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Logistics,
Transportation,
Change,



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1
Enter the shipment file number or search for it
using the matchcode.
Shipment number:
1
2 Click on
The Change Shipment Initial Screen is displayed.
2
Recording Arrival of Truck VT02N
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3
2
1
1
2
Click on
indicating the date and
time of execution when
the truck reaches the
plant.
3
The status is now set to
2: Check-in.
The light is orange.
To save, press
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You can populate :

-External ID 1: (will be renamed as
*Truck Plate ID*
Use this free form field to enter
the truck's license number.

For shipment by sea, you can
enter :
The container ID

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1
The system has accepted the change to the
shipment.
If you want to record that
shipment loading started
shipment loading ended

use the same transaction and click on the
appropriate icons
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Shipment Completion (and apply
Packaging instructions for Shipment
Materials)
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Click on
2
2
Remark:
It is possible to click on the
following buttons if necessary

to accept the exact loading and
unloading times.
1
1
Shipmt completion is
the step when all of
the documents
required for
releasing the truck
(delivery slip,
analytical
document) are
printed.
Shipment Completion VT02N
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The system opens a window with the
exact date and time when transportation
was fulfilled.
1 External ID 1: (will be renamed as *Truck Plate ID*
Use this free form field to enter the truck's
license number.
For shipment by sea, you will have to
enter :
-The container ID
- The Seal Number (External ID 2 to be
renamed)
- The booking number (FA tracking ID to
be renamed)

1
2
2
Click on
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Click on icon that looks like a packaging box
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Highlight the line *material to be packed* then select the icon to show the available codes
And select the correct packing material
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Then the Packing Material you selected is populated in the top section
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1)Highlight the two lines 2)then click on Pack and save .
CASE 2 : Bulk Material
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The system shows that the shipment is completed

LIST OF AVAILABLE MATERIALS TODAY
1055651 Container 20 feet
1753761 Container 40 feet HC
1059333 ISO-tank (Ocean)
1055670 Bulk Tank
1060779 Multi-tank
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Hilight the one you require then hit the green checkmark
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To delete a confirmed TO, you need first to create a
Return Transfer Order and then to confirm it. To do this,
use the following path:

Logistics,
Picking,
Cancel Transfer Order.


LT0GReturn Transfer for Outbound Delivery

or use the LT0G transaction.
Deleting a Confirmed TO FOR FULL WM WAREHOUSE ONLY-LT0G
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Enter the desired WM warehouse
number.
Click on . 3
3
1 Warehouse Number:
1
Enter, or find using the matchcode, the
delivery for which you want to create the
Transfer Order.
2 Delivery:
2
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The delivery items are displayed.

Select the delivery by clicking on .
After the delivery is selected, its lines become yellow.

Then, click on .
1
2
2
1
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1
The mark shows that a Return Transfer Order has been created (lines become
green).

Now you need to confirm this transfer order using the LT12 transaction.

Quit the transaction by clicking on .
1
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To confirm the TO, use the following path:

Logistics,
Picking,
Confirm Transfer Order,
Single Document.


LT12In One Step

or use the LT12 transaction.
Deleting a Confirmed TO FOR FULL WM WAREHOUSE
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1
Enter the number of the order to confirm. If you dont
know this number, go to Flash n1.
Transfer order No.:
1
2
Check that this field is empty.
Adopt Pick . quantity :
2
.
3
3
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1
The items overview is displayed.

Items are selected by default.

Click on .
1
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Save by clicking on
.
1
The items are checked because
they have just been confirmed.
1
112
1
A message informs you about the confirmation
of TO no. 2167.
.
1
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Now you can display the document flow of delivery no. 80001309.
The deleted TO (n. 2166) status appears as completed. 1
The confirmed return TO (n. 2167) status also appears as
completed.
2
1
2
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2
To delete a confirmed TO, you need to delete the
picking quantity in the delivery. To do this, use the
following path:

Logistics,
Outbound delivery,
Change.


VL02NSingle document

Deleting a confirmed TO (bulk or packed material Lean
WM Warehouse)
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TO Delivery number:
Enter the delivery number on which you want
to delete the Transfer Order.

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2
Select the picking tab.
Click on . 3
1 Picking:
1
Delete the picking quantity
2 Pick quantity :
2
3
The transfer order is now
cancelled.

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CREATE SHIPMENT COLLECTIVELY
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Pre-requisites:

There must be "variants" specific to a transport type, as well as a selection
of deliveries that need to be distributed and assigned in as many
"Transport" documents as necessary.
These variants enable shippers to:
. Select all shipments that need to be carried out
. Determine how they are to be grouped in on or more 'shipment' documents.
. To assign data and options to these shipments so that they contain accurate
information with regard to:
- their planning and subsequent execution
- the valuation of the corresponding transport accruals
- the subsequent reconciliation of these accruals with the invoices of the shipment
agents.
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From the main SAP menu, go to:

Logistics,
Transportation,
Transportation planning,
Create,


VT04 Collective Processing

Or use the VT04 transaction
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Search for the variants you wish to use. According
to the standard naming convention, they start with
the Transport planning point .
It is only useful to select the variants using
"Created by" if you know they were created by this
user.
1 Click on the icon to display the variant
selection window.
2
1
4
3
In the list of variants, select the one that needs
to be activated.
4
2
3
Click on to display all of the variants.
Validate.
Collective Processing VT04
121
1
The variant parameters are automatically
populated:
Click on the buttons to
View the "Delivery" selection criteria.
1 2
View the grouping criteria for
deliveries within one file.
2
3
View the values which will be
assigned to each of the shipment
documents created (Shipment type,
Transport planning point, etc.)
3
Start the search.
5
5
Before starting the process of
creating shipment documents in real
mode, you can execute the
transaction in simulation mode to see
what files the variant is going to
create.
4 4
122
1
3
2
4
Overview of selected deliveries and
shipments that were created
1
To view the full report of the executed
variant, you must click on the triangles.
2
At the end of the query, two deliveries
have been selected.
3
Each one is assigned to a unique
shipment document.
By placing the cursor on the row
and clicking on
, you can view the contents and
carry out planning (shipment
stage).
4
1
4
3
2
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The shipment document opens.
At this stage, no information
concerning the transport has been
retrieved (shipment route, shipment
type, dates, etc.)
1 To view the assignment of the
deliver(ies) to the shipment
document, click on the hierarchy
tree.
1
124
1
Double-click on the delivery code to
view its details.
1
2
To return to the previous screen,
click on
2
125
1
Schedule the shipment document as
explained in 1)
1
2
and save it to return to the initial
list of shipments created; now select
the next line in the list.
2
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DISPLAY LIST OF UNCONFIRMED TRANSFER
ORDERS
127
From the SAP main menu, use the following path:

Logistics,
Internal Whse Processes,
Stock Transfer,
Display Transfer Order.


LT23 - List.

Or use the transaction LT23.

LT23
128
1
1
Enter the warehouse number at the
origin of the transfer, e.g. 003 for FR59.
3
2
1
3 To start the search,
click on
2 Check the selection of the
"Only open TO items" option.
Display List of Unconfirmed TOs LT23
129
1 Note the TO number.
3 To exit the transaction, click on
3
Check the material, the batch, and the transfer (Issuing quantity and location, Receiving
quantity and location).
2 Note that the TO has to be confirmed.
1
2
Display List of Unconfirmed TOs LT23
130
You can
access
either via
menu path
or by
entering it
directly
into box
then
clicking
the check
mark

131
Enter your material code and plant #. If you want to see that material at all plants, do
not enter plant code. Then hit the execute button
Display Stock Overview MMBE
132
This will show stock at specified location (if selected); by double-clicking on the
storage location, you can see more detail.
Display Stock Overview MMBE
What have you learned?
Do you feel comfortable with the new process?

Questions/Comments?
133
BPPs (Business Process Procedure)
- VL10H Creating a Delivery
- VT01N Creating a Shipment
- VT04 Creating a shipment collectively
- VT02N, VT03N Change/Display shipment
- VL06O Creating a Transfer Order
- VL06O Confirming a Transfer order
- LT31 Reprinting a print ticket
- LT23 Displaying list of unconfirmed TOs
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135
Customer Service Finance
Create Delivery VL10H
(Batch Allocation)
Plant/Warehouse/DC Transport Company
Create Sales Order
VA01
Make Trans. Arrangements
Create Transfer Order VL06O/LT03

Create Shipment VT01N
If necessary, delete
Transfer Order &
update batch in Delivery
Receive Invoice
Pick Ticket/pre BOL
Receive Product
& Acknowledge on
Delivery Document
Delivery
Document
Confirm Transfer Order VL06o
Post Goods Issue &
Create packaging
instr. (if necessary VT02N
Create Shipment Cost File
Delivery
Document
Generate
Billing Document
Receive Pick Ticket
Dispatch Truck for
Loading & Delivery
Schedule Truck
Loading
Indicate Picked
Batches on
Pick Ticket
Print Tax Invoice VF01
Invoice
Picking &
Loading
COA
customer
Send an order

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