Administration 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 2 5-21 Lab 2-5 4-1 Configuring Rules and Retention Demo 6-4 6-22 Demo 6-3 6-18 Using the EmailXtender Audit Utility 4-37 5-19 Demo/Lab 5-2 Demo/Lab 4-2 2-50 7-7 7-1 7-14 8-4 8-12 Lab 2-4 Demo/Lab 3-1 Lab 2-3 4 5 Demo/Lab 7-1 3 6-1 Using EmailXtract 6 2-36 5-1 Demo/Lab 8-2 Chapter Lab 6-1 Demo/Lab 4-1 Description 2 1 Chapter 3-1 6-10 Using the EX Administrator 2-14 Lab 2-2 2-5 Lab 2-1 2-1 Installing EmailXtender 4.x 4-31 1-1 EmailXtender Overview Page Page Description Searching the Message Center
5-15 Managing EmailXtender 7 Demo/Lab 5-1 Demo/Lab 7-2 Demo/Lab 8-1 3-39 8 8-1 Demo 6-2 6-14 2-59 Demo/Lab 5-3 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 3 Chapter 1 EmailXtender 4.x Overview Chapter 1 Chapter 1 EmailXtender 4.x Overview Chapter 1 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 4 Objectives Define EmailXtender's purpose. Identify how EmailXtender meets business objectives. Describe required EmailXtender components. Describe optional EmailXtender components. Compare EmailXtender Archive Edition features. 1-1 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 5 Defining EmailXtender EmailXtender Version 4.x is a comprehensive, integrated system that automatically collects, organizes, retains and retrieves email messages and attachments. Real-Time Capture of ALL messages and attachments. Full-Text Indexing of messages and attachments.* Web Access allows users to search and retrieve their own messages and attachments without help from IT. Cross-Mailbox Search and Retrieval helps the IT team securely administer the entire system faster and more efficiently. LifeCycle Management Organizes messages and attachments into volumes and assigns their disposition according to the organizations policies. Multi-Environment Support Supports MS Exchange 5.5/2000, Lotus Domino, UNIX Sendmail. * File formats include documents, slideshows, spreadsheets, images, video, HTML, etc. EX EX 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 6 Defining EX Terms: J ournaling EX Journaling Mailbox EX Server Internet Mail Server J ournalingthe process running on Lotus Notes that copies all incoming and outgoing mail to the Mail-In databaseexjournal.nsf. 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 7 Defining EX Terms: Archiving EX Journaling Mailbox EX Server Internet Mail Server Archivingmoving copied mail from the Notes server to a storage location on the EX server. This process occurs from either the journaling Mail-In DB or through EmailXtract functions. . 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 8 Terms: Full Text Indexing rmills@yahoo.com Lunch Hi Ron Let's do lunch on Thursday at 12:00 Mini's Caf I'm looking forward to seeing you again Regards Milo
Indexed Text Full Text Indexingan index of all available text within the header, attachment, or message of an email. 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 9 Terms: Archive Archive Connection Mailbox Archivea collection of information about and including copied email that is accessible to EmailXtender. EX Server 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 10 Terms: Mail-In Database 1-3 EX exjournal.nsf EX Server Mail Server Mail-In Databasethe Notes DB created by the EX Listener for Notes Utility for holding journaled mail. It is named exjournal.nsf. Message Center 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 11 Terms: Mailbox Connectors EX exjournal.nsf EX Server Mail Server Mailbox Connectorsthe holding place on the EmailXtender server for messages before they are transferred to the EmailXtender Message Center. Message Center 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 12 Terms: MAPI Messaging Application Programming Interface (MAPI)An object-oriented programming interface for messaging services that EmailXtender uses to to retrieve messages from the mailbox connectors. EX Server EX Mailbox Connector MAPI Message Center 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 13 Terms: Configuration Type EX exjournal.nsf Configuration Typethe server setup for your Lotus Domino server. EmailXtender journaling is dependent upon the configuration type. Primary Partition Server Secondary Partition Server Remote Server Domino Clustered Servers Stand-alone Server Primary Partition Mail Server Secondary Partition Mail Server Remote Mail Server Clustered Mail Servers Standalone Mail Server WAN ? 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 14 Examining the EmailXtender Solution Information Store Connection Mailbox Messaging System Legato EmailXtender Server (W2K)
MS SQL Server 2000 Patented duplicate detection Shortcuts EmailXtract Archive, Delete, Shortcut, Analysis, Search EmailXtender Services Full-text index of messages and attachments Lifecycle Management via customer defined policies Optimized container storage methodology Compression & Encryption Auditing Satisfy regulatory record and retention rules End User Desktop Native Client Support (Outlook) MS IIS SMTP Web client DiskXtender HSM solution Real-Time Capture Scheduled Tasks Searching 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 15 Mail Servers EX Server Remote Admin Workstation Client Workstation Storage Media (NTFS or FAT) Diagramming EmailXtender Architecture Access to Archive via Shortcuts EX Search Plug-in & Web-based Searches Remote Admin of EX Server DiskXtender 8 = = = = = = = J B O D
= = = = = = = = = Message Archiving 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 16 Business objectives that EX meets: Enables long-term mail archiving Manages message stores Enhances search capability Assists in email policy compliance Reduces discovery costs Meeting Business Objectives 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 17 Enabling Long-term Mail Archiving Copies mail from Exchange into a dedicated archive. Stores archived mail in flat, portable files of configurable size. Extends the EX archived message storage capacity through the use of removable media. Natively EX stores archive files on NTFS or FAT partitions or disks. Provides the ability to store archive files on a variety of other media including tape and optical media through DiskXtender. 8 = = = = = = = J B O D
= = = = = = = = = 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 18 EmailXtender helps minimize the size of Exchange Message Stores so that they do not grow large enough to adversely impact email system performance. Through the use of EmailXtender and its EmailXtract module, messages are periodically deleted from the Exchange Message Store. Managing Message Stores 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 19 Enhancing Search Capabilities Enables employees to locate email deleted from Exchange Message Stores. Allows management to search former employee's email. Uses full-text indexing for broader search capabilities, including attachments. Permits searches across multiple employee message archives through supervisory groups.
2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 20 The Audit Configuring rules and retention periods in EmailXtender enable administrators to collect, track, and retain specific messages or types of messages. Utility enables you to verify that only authorized users with a legitimate business purpose monitor compliance. EmailXaminer (an add-on component to EmailXtender) offers additional advanced surveillance capabilities designed specifically for email policy compliance. Assisting Email Policy Compliance 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 21 The EmailXtender Web Search Client and Search Plugin reduce discovery costs. Reducing Discovery Costs 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 22 Describing Core EX Components EmailXtender Server Software EmailXtender Administrator EX Exchange Journaling Utility (Exchange 5.5) License Server
2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 23 The License Server stores and validates EX licenses. License Server 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 24 Auditing Utility EmailXtract Search Plugin Describing Optional EX Components 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 25 Comparing EX and EXAE Features/Platforms EXAE EX Description Exchange Support a a Archives messages from Exchange and Lotus Notes/Domino mail servers. Lotus Notes Support a a IM Support a Archival of IM messages requires full EX release. Bloomberg Support a Bloomberg archival requires full EX release. UNIX Sendmail Support a a Sendmail archival available in both. Client search a Client machine searches requires full EX release. Administrative Search a a Administrative searches available in both products. Schedule-based email Capture a a Scheduled tasks available in both products. Real-time email Capture a Realtime capture (journaling) requires full product. Ensured Message Archival and Delivery a Validated (via auditing reports) archival available in EX. Policy-based Record retention a EXAE captures & archives mail in a single folder. Shortcut message support a a Shortcuts are supported in both version. Full-text indexing a a Full-text indexing are supported in both versions. PST file migration a a Migration and archival of PST data is in both. Message level restore a a The search client can restore specific messages. Public Folder support a a Archival and retrieval of public folders available in both. Email archive auditing/reporting a Auditing reports are available in EX. 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 26 Exploration Chapter 1 Review: EmailXtender 4.x Overview Summary 2005 EMC Corporation. All rights reserved. EmailXtender 4.x Overview - 27 EmailXtender 4.x Overview End of Chapter 1