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Disaster Scenario Exercise for Organizational Planning

Major Hurricane w/ Coastal and Inland Flooding & Tornadoes


FEMA 2010
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Purpose
Why are we investing this time?
Where are we in emergency planning?
Who oversees emergency planning in
our organization?

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Agenda
Introductions
Modules
Hotwash

FEMA
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Introductions
Facilitator(s)
Players


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Objectives
Create a quality learning environment.
Provide a tool for emergency planning, a forum for
discussing and developing emergency plans
Empower our employees.
Encourage coordination with local emergency
managers.

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Rules for Players
Relax this is a no-fault, low stress exercise.
Respond based on your current capability.
Allow for artificialities of the scenario its a tool.
Feel free to improvise think outside the box.


FEMA
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Scenario: Category 5 Hurricane
Hurricane with tornadoes, severe storms and
coastal and inland flooding
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FEMA
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Emergency Management
Prepare and Protect
Respond
Recover
Mitigate

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FEMA
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Prepare and Protect
Have a plan and activate it
Gather the planning team
Assess hazards, prepare facilities and employees
Confirm and check evacuation routes
Stock and check supplies and first aid
Monitor storm development
Activate Emergency Response Teams
Coordinate with local and state emergency managers


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Click to Play News:
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Prepare & Protect - Discussion
What are the hazards?
Who is our team? Internally and externally?
How will we communicate? What if systems fail?
What are our needs, for supplies, etc.?
What are needs of employees and their families,
customers, members? How do we protect them?
What are needs for protecting the organization?
Who do we contact and inform, internally and externally?
What can we do now to recovery more quickly later?
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FEMA
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Break
FEMA
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Respond
Mobilize and position emergency equipment
Evacuate or shelter-in-place
Provide food, water, shelter, medical
Initiate organization continuity plan
Assess and restore damaged services and systems
Coordinate with local responders, government
agencies, and other private organizations
FEMA
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VNN
Inland
Impacts
FEMA Private Sector Division
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Click to Play News:
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Respond - Discussion
What equipment do we need?
Whos in charge?
Whats our evacuation plan?
How do we distribute kits and supplies?
Who can help restore damaged services/systems?
Who is the Point of Contact at local responders,
government agencies, and other impacted private
organizations?
How can we coordinate with community response?
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Recover
Our organization could be heavily impacted, directly, or
Indirectly such as if our supply chain is disrupted or our
customers or employees are displaced from their homes
Water may not be available
Employees could have damaged homes, or remain
home tending to family and to children out of school
Physical and mental health of employees could be a
concern.

FEMA
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VNN
Click to Play News:
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Recover
What are long term environmental effects?
How could this affect our operations?
How do we ensure continuity of operations (COOP)?
Can we operate without municipal services or utilities?
Do we have generators and other back-up utilities?
Will our employees miss work?
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Mitigate
What hazards have been identified in the community
that pose a risk to our organization?
What steps can we take to mitigate risks?
What steps is the community taking to mitigate
community-wide risks?
How can our organization work with local officials?
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Hot Wash
What have you learned during this exercise?
Name five organizational strengths.
Name five organizational weaknesses/gaps.
What should the next steps in planning and
preparing?
List and prioritize five short-term and five long-term
actions for follow-up.

FEMA
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Federal Planning Resources
www.ready.gov
www.fema.gov
www.preparemybusiness.org
Local Resources
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For more information on this exercise, contact:

FEMA
Office of External Affairs, Private Sector Division
500 C St. SW
Washington, DC
Email FEMA-private-sector@dhs.gov
Contact
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