Bank Accounting

Table of Contents
Bank Master Data
Check Processing
Bank statement
Cash Journal Master Data
Cash Journal Posting & Reports


Bank Master Data - Objectives
Upon completion of this module, you will be able to:
Define, change and delete bank data,
Define the house banks for company code,
Maintain bank accounts.


Bank Master Data - Bank Accounts
House bank
Bank Account in the SAP system
Account number
Account ID
Bank GL accounts - master data
Account ID
Bank Account number
at the house bank
Bank Master Data - Bank Directory
Country Bank Key
Address data
Swift code
Client Level
Bank Master records in
the bank directory
Country Bank Key
Address data
GL Account
Client Level
Bank details in customer /
vendor master records
Bank Master Data - an Example
Bank account for
House Bank
House banks for
company code 1000
Table of Contents
Bank Master Data
Check Processing
Bank Statement
Cash Journal Master Data
Cash Journal Posting & Reports


Manual Check Deposit - Objectives
Upon completion of this module, you will be able to:
Explain the procedure for depositing checks,
Post the checks and clear the Customer Accounts,
Run post processing transactions,
Print Check Register,
Change Check Information (renumber, change assignment etc.),
Void checks.
Manual Check Deposit - Activity Flow
Cheques with
supporting
documents
Group
cheques
by lots
Enter cheques list .
(by customer
:Reference of invoices
paid.
By Vendors, Others)
Value date (Required)
Print
cheques
list
Post
Check whether
postings are correct ?
Manual Check Deposit - Procedure
Electronic / Manual
Entry
Temporary
Database
Check deposit
list

General Ledger
Documents
Sub-Ledger
Documents
Check
Check Deposit - Account Assignment






Check Deposit List
Customer Account
Incoming checks Account
O.b.) 200,- 200,- (1
1) 200,-
200,- (2
2) 200,-
Bank Account
P
o
s
t
i
n
g
s

Check Deposit - Initial Specification
House Bank ID
Customer
Matchode
Post processing
method:
2 - batch input
4 - direct posting
(on-line)
Account Assignment Z0001
Amount Ref. doc. No. Check no. Issuer
10000 INR ADITYA LTD 123445 123387
The account assignment variants determines which fields
are being displayed during document entry. The system
may display up to 3 lines available for each memo record
or a check received.
For A Group we have been defined assignment variants
Z0001.
Customer Short
Name
Invoice Number
from SD
Check Deposit - Printing and Overview
Print
Print
Preview
Overview
Check Deposit - Posting
Posting
Batch
Input
Direct
Posting
Process
Log
Process
Log
Processing
type 2
Processing
type 4
Check Information - Display
Check
House Bank

Account ID

Check Number
Check Recipient
Accompanying
documents
Payment
document
You can use these transactions to display the check data:
For check,
For payment document,
Check register.
Check Information - Change
Sometimes it is necessary to change the information
regarding already maintained checks.
SAP offers the following options:
Renumbering of checks
Reprinting
Changing of the assignment to the payment.
Check
Processing

Check
Renumbering
Reprinting
Assignment to
Payment
Check Information - Void
The checks can be voided both before and after they have
been printed.
You need to void the checks that are no longer usable for
some reasons (e.g. check was stolen or incidentally
damaged).
Unused checks
Issued checks
Cancel Payment
Check Information - Delete
Sometimes theres the inconsistence between the data
entered into system and the check forms,
You need to delete check information.
Delete or
Not to
Delete?
For Payment Run
Manual Checks
Voided Checks
Table of Contents
Bank Master Data
Check Processing
Bank Statement
Cash Journal Master Data
Cash Journal Posting & Reports


Electronic Bank Statement - Objectives
Upon completion of this module, you will be able to:
Understand the concept of posting rules and transactions used to
post automatically electronic bank statement,
Import bank statement data,
Clear the outstanding items,
Post process bank statement.
GL Account Determination
In Treasury account symbols are used instead of GL
Accounts. The account symbol determines the G/L account
to which postings are made.
You can also define accounts using + sign (masking). In
such case the system uses GL account defined for a house
bank.
Posting Rules & Transactions
Posting rules
Business
transactions
Bank Statement Processing - Overview
Process Electronic
Bank Data
(Statement)


Bank Postings
Subledgers (D&K)
Bank Stat.
Files: 1) STATE.TXT
2) ITEM.TXT
Bank Statement - Import Data
Files for further
processing
Post-processing
options






GL Bank
Accounts
GL Clearing
Accounts
Customers /
Vendors Acc.
XXXX.XX
XXXX.XX XXXX.XX XXXX.XX
Table of Contents
Bank Master Data
Check Processing
Bank Statement
Cash Journal Master Data
Cash Journal Posting & Reports


Cash Journal - Master Data - Objectives
Upon completion of this module, you will be able to:
Describe Cash Journals for your company code,
Explain types of documents used for postings cash journal
documents,
Describe how to create Business Transactions for Cash Journal.
Cash Journal - Master Data (2)
A cash journal for a
company code includes
the following data:
the 3 digit cash journal
identification and name,
the G/L accounts to which
you want to post the cash
journal accounting
transaction
the currency in which you
want to run the cash
journal
the document types for
posting cash outflows and
inflows
Cash Journal
001 - Gen. Serv.
Cash
Account
110000
Cash Journal - Master Data
Company
Code
9100
A Ltd.
Cash Journal - Transactions
Tran.no Type G/L acct Business transaction
1 E 440601 JANITORIAL LABOR
2 E 446002 COURIER & POSTAGE
3 E 446602 MAINTENANCE H/W & S/W
4 E 446603 COMPUTER SUPPLIES
5 E 450002 PRINTING &OFFICE SUPPLIES
6 E 450003 VISA &PASSPORT
7 E 450015 MEALS & ENTERTAINMENT
8 E 450016 LODGING EXPENSES
9 E 450017 AUTO EXPENSES
10 E 450018 OTHER TAXES
11 E 480002 PROMOTIONAL BROCH/GIFTS
12 E 480003 PARTIES AND FUNCTIONS
13 C 114351 REPLENISHMENTBY CHECK JPM
Table of Contents
Bank Master Data
Check Processing
Bank Statement
Cash Journal Master Data
Cash Journal Posting & Reports


Postings & Reports - Objectives
Upon completion of this module, you will be able to:
Save & Post Cash Journal documents,
Delete & Reverse Documents,
Print Cash Report for a certain period of time
Postings & Reports - Activity Flow
Cash Journal
Document
Post or
Save
Post Save
Print a
Document
FI DB
FI GL
Account
Customer /
Vendor Sub
Ledger
Cash Journal - Postings & Reports
To post a cash journal transaction:
Switch to the relevant transaction type:
Cash receipts,
Cash payments,
Choose a business transaction code or create a new one,
Enter all required data (amount, Cost Centre, Vendor /
Customer account etc.)
Save or Post your transaction,
Print cash journal document