Elements of event invitation

Organizations graphic
elements
This image is generally logo or syimbol,
and its often placed at the top
invitation
It can also be located at the bottom or
on the side of the invitation
Name of the host
In a formal invitation of the host is
spelled out
In an informal invitation its permissible to
use intials or nickname
! one rule to remember is that the
people do to inviting, not an organization
or corporate entity. When the several
host , the senior name comes first. If you
have a large group of host more or less
the same rank, list them alphabetically
Phrasing the invitation
( formal )
- ... Request the pleasure of...
- Have the honor to invite...
- ... Seek the pleasure of your presence
at...
Ex :
- Its our pleasure to announce and invite
you to attend
- Request the honor of your presence




Phrasing the invitation
( informal )
Join us
Please join our celebration of
You are codially invited to attend...


Phrasing the invitation
( I / F )
... Would you like to invite you to...
You are invited to ...
The kind of event
Is this reception, buffet, dedication
ceremony, brunch, etc
Pur pose of the event
An effective invitation includes a
purpose. The purpose is best
communicated by using specific action
or function:
* to meet
* to celebrate
* to commemorate
* to dedicate
*to congratulate
* to announce
Date
Formal ( building dedication ):
Saturday the twentieh of january
Less formal ( pre or post game event
):
Saturday, january 20th


do not use abbriviation for
dates or invitation

Time
Formal :
Six to eight thirty oclock in the
evening
In formal:
6:00 to 8:30 p.m



! Do not make with a.m / p.m

Place
If the place is familliar venue in the town,
its not necessary to include the street
address and city.
However, if the venue has many
separate rooms, included the name of
the room in which te function will take
place on the invitation.
Ex. Memmorial union, room 109
When inviting guest from out town, always
put the name of the venue, street
address and city on the invitation
Special instructions
To communicate special arrangemet
for parking:
Vallet parking
parking is available in the resser stadium
lot.
To assist transprtation to and from
invitation:
Map enclosed
chartered buss will leave from the OSU
Fondation parking lot every 10 minutes.

Special instructure
To communicate weather arrangements
(biasanya di luar soalnya cuaca nya
tidak mudah ditebak):
In case of inclement weather, please call XXX-XXX-
XXXX
In case of raib, the june 12 commentcemment
ceremony will be held in gill collseum.
To communicate clothing requirements:
Black tie or black tie optional
Dress warmly and wear comfortable shoes for the
walking tour.

Where to reaply
The letter R.S.V.P should be place in the bottom left-hand
corner of the invitation, with the information about whom
to contact bellow
A common practice is to enclosed a printed R.S.V.P card
and matching envelope in the invitation.
The R.S.V.P card should provide a space for the
respondents to write their name, a space to accept or
regret, and place for the respondents to write their
telephone number. The card should include the reply
decline. You may also wish to include fax number and/or
an e-mail address on the card for guests to use reply. The
event name, date, place and time should be listed on the
card too
The name and address of the person and/or departmen
receiving the replies should be included (preferably pre-
printed) on the response card envelope
"rpondez, s'il vous plat,"