TIME MANAGEMENT

What is Time ?

Time is Life itself

because

Life is time span between Birth and Death
Value of Time
Value of One Year Ask a Student who has failed

Value of One Month - Ask a mother who gave birth to
premature baby

Value of One Week - Ask the editor of weekly

Value of One Hour - Ask person in a queue

Value of One Minute - Ask a Person who missed a train

Value of One Second - Ask a person who just avoided an
accident.

Value of One Millisecond - Ask a person who won a silver medal in
Olympics
Importance of Time
A DAY HAS ONLY 24 HOURS.

Time once lost , lost forever.

It is not the question of quantity of time spent but
the quality of time spent that matters.
Time Management
Good Time Management Efficient & Effective use of Time.
Maximum things in available time.
Balancing time for ourselves & family
Feeling relaxed and good control of time.
Poor Time Management Wastage of Time
Forgetting Important things.
Rushing to meet dead lines.
Feeling stressed & out of control.
Plan Your Goals
Good Time management is better achieved by planning your Goals.

If you fail to plan, you plan to fail.

Setting Goals - Long term Goals.
- Short term Goals.
Monthly Goals.
Weekly Goals.
Daily Goals.

Each goal can be further broken down into tasks and tasks into activities.
Prioritization of Activities
Activities can be prioritized as Important and or urgent.
Urgent means it requires immediate attention.
Important means it gives some result to achieve your goal.

Degree of Urgency and Importance depends on
Your role, and responsibilities
Your attitude
Your habits
Your beliefs

Enlist your daily activities as urgent & important activities.
Time Management Matrix.
II I
Prevention activities Crises activities
Relationship Building Pressing problems
Planning Deadline
New opportunities Health Care
Personal care
IV III
Some phone calls Some calls, interference
Time wasters Some reports
Pleasant activities Some meetings
Pressing matters
Not Urgent Urgent
Not Important
Important
Identify your daily activities and prepare chart of time log.
Check which quadrant you dominate
Result No. 1 - Quadrant I is dominated
II I
Stress
Crisis Management
IV
Always putting out fires
III
Urgent
&
Important
Result No. 2 - Quadrant III is dominated.
II I
III
IV Short term focus.
Goals & Plans are worthless




Urgent
but not
Important .
Result No. 3 - Quadrant III & IV are dominated
II I
IV & III
Total irresponsibility
Stay away from this quadrant III & IV
Not Important
- but Urgent .
Not Important
- Not Urgent.
Result No. 4 - Quadrant II is dominated
II I
Vision, perspective
Balanced
Disciplined
Well Controlled

Quadrant II is the heart of effective personal management.
Shift your priorities of activities to Quadrant II.
Quadrant II would make a tremendous positive difference in your
personal and professional life.

Important
but not
Urgent
My own Time Management Matrix

II
44% / 47%

I
19% / 12%

IV
25% / 35%

III
12% / 6%
Important but Not
urgent
Important
and urgent
Not Important
Not urgent
Not
Important
but urgent
Quadrant I II III IV Total
Hours Spent
during the day
Aug
3 7 2 4 16
(19%) (44%) (12%) (25%) (100%)
Sept
2 8 1 6 17
(12%) (47%) (6%) (35%) (100%)
Be a winner
Use Quadrant II tool
Sharpen this tool

Be a winner

Winners do not do different things.
They do things differently.
Thanks !