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Exploring Microsoft

Office 2007
Office Fundamentals
Robert Grauer, Linda Ericksen, Keith Mulbery

Copyright Committed
2010 Pearson Education,
Inc. Publishing
as Prentice
Hall
to Shaping
the Next
Generation

of IT Experts.1

Objectives

Identify common interface components


Use Office 2007 help
Open a file
Save a file
Print a document
Select text to edit
Insert text and change to the overtype modes

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Objectives (continued)

Move and copy text


Find, replace, and go to text
Use the Undo and Redo commands
Use language tools
Apply font attributes
Copy formats with the Format Painter

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Office 2007 Applications


Word

Word processing

Excel

Spreadsheet

PowerPoint Presentation
Access

Relational Database

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Common Interface Components

Office Button

Quick Access Toolbar


Title Bar
Ribbon

Office Menu

Tabs
Groups
Commands

Status Bar
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Common Interface Components


Office Button

Quick Access toolbar

Title bar

Office menu

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The Ribbon
Active tab

Commands
Tabs

Ribbon

Groups

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The Ribbon (continued)

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The Ribbon (continued)


Gallery

Contextual tab

Dialog box
launcher

Live preview

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Keyboard Shortcuts
Key tip

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The Status Bar

Status bar

View commands

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Zoom slider

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Office 2007 Help


Table of contents
Help button
Print topic

Search box
Dialog box

Help topics

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Enhanced Screen Tip Help


Command name

Command description

Additional help

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13

Dialog Box Help


Open
dialog
box

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Universal Tasks

Manipulating files

Creating new files


Opening files
Saving files
Printing files

Manipulating documents

Editing documents
Formatting documents

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Creating New Files


Software

Default Filename

Word

Document1

PowerPoint

Presentation1

Excel

Book1

Access

Database1

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Opening a File
Down arrow

Look in
toolbar
buttons

Storage
location

My Places bar

View of folders
and files in
My Documents

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17

Open Dialog Box

Open
arrow

Open
options

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18

Recent Documents List


Push pin

Recently used
documents

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19

Saving a File

Create a new folder


Views

Folder selected

Save button

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20

My Places Bar
Folder to add

Shortcut menu
Point here
and
right-click

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21

Previewing a Document
Close print preview

Document

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22

Print Dialog Box

Manual
duplex

Printer

Number of
copies

Pages to print

What to print

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Quick Printing
Dialog box launcher

Move up
on list

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Basic Tasks
Editing Documents
Selecting
Go to
Inserting
Undo
Overtype
Repeat
Moving
Spelling
Copying
Grammar
Clipboard
Thesaurus
Finding
Research
Replacing

Formatting Documents
Font
Format Painter

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25

Selecting Text

Mini toolbar

Selected text

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Selecting Text (continued)

Single word

Whole line

Whole sentence
Whole paragraph
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Insert or Overtype

Set the insert key

Use overtype mode

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Moving and Copying


Clipboard
commands

Cut

Copy

Formatting options

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29

The Clipboard
Dialog box
launcher
Clipboard
pane
Text
clips
Text to
paste

Paste option

Option
button
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30

Find Command

Find Next
button

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Find and Replace Command

Replace

Replace All

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Go To Command

Page number

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Undo and Redo


Undo
Redo

Action
list

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Language Tools
Proofing
group

Shortcut menu
with possible
spellings

Spelling error

Grammar error

Options

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35

Research
Keyword or search term

Go button

Results

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Font Attributes
Font dialog box launcher

Selected attribute

Live preview

Preview in
dialog box

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The Format Painter


Attributes of font in Format Painter

Format
Painter

Font loaded in
Format Painter

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38

Questions?

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39

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mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2010 Pearson Education, Inc.


Publishing as Prentice Hall
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