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Exploring Microsoft

Office PowerPoint 2007


Chapter 1:
Presentations Made Easy
Robert Grauer, Keith Mulbery, Cynthia Krebs
Copyright 2010to
Pearson
Education
Inc.
Committed
Shaping
the
Next Generation of IT Experts.1
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Objectives

Identify PowerPoint user interface elements


Use PowerPoint views
Open and save a slide show
Use help
Create a storyboard
Use slide layouts

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Objectives (continued)

Apply design themes


Review the presentation
Add a table
Insert clip art
Use transitions and animations
Run and navigate within a slide show
Print with PowerPoint

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Parts of the PowerPoint Window

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Parts of the PowerPoint Window


Title bar
Minimize,
Restore,
Close

Microsoft
Office button
Quick
Access
toolbar

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Parts of the PowerPoint Window


Ribbon
Tabs

Gallery

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Parts of the PowerPoint Window

Document
window
Scroll bar

Status bar

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PowerPoint Views

Normal
Slide sorter
Notes page
Slide show

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PowerPoint Normal View

Outline pane
with
thumbnails

Slide
pane

Notes
pane
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PowerPoint Notes Page View

Slide representation

Notes

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10

PowerPoint Slide Sorter View

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11

PowerPoint Slide Show View

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12

Opening a File

To open a presentation

Use the Office button menu

Saving a File
Views button
Create new folder

File name box


Save as type box

Tools

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14

Getting Help
Keyword search

Help
hyperlinks

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15

Planning for a Presentation

Consider your audience


Storyboard your ideas
Complete research
Prepare the presentation

Add content
Make design decisions

Review the presentation


Prepare to give the presentation
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16

Planning with Storyboards

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17

Parts of a Presentation

Introduction
Body
Conclusion

Tell em what youre going to tell em,


tell em,
then tell em what you told em!

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18

Decisions, Decisions

Edit to short phrases


Use bullet points
Use active voice
Be clear and concise
Elements should support not distract
Be consistent

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19

7 X 7 Guideline
Seven words per line
Seven lines per slide

7
7

Decisions, Decisions
Edit to short phrases
Use bullet points
Use active voice
Be clear and concise
Elements should support not distract
Be consistent

Copyright 2010 Pearson Education Inc.


Publishing as Prentice Hall.

20

Slide Layouts

Placeholders hold
content
Placeholders control
element location
Placeholders can be
deleted
Placeholder size can be
changed
Placeholders can be
moved
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21

Add Interest with Design Themes

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22

Review for Accuracy

Spelling
Word usage
Proofread, proofread, proofread

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23

Tables Add Organization

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24

Media Draws Audience Attention

Clip art
Photographs
Movies
Sound
Animations
Transitions

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25

Inserting Clips

Clip art
pane

Sound clip
Search
dialog
boxes

Movie
animation
Photograph

Clip art
Shortcut
menu

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26

Moving and Resizing Clips

Editing handles

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27

Transitions
Transition Gallery

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28

Animation
Animation effects
Custom
Animation
pane

Sequence of animation
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Play button

29

Navigating through the Slide Show

Next
Previous
Black/White
End

Shortcut menu
Go to
Annotations

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30

Navigating the Slide Show

Shortcut menu

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31

Using Go To for Navigation


Slide titles

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32

Annotations on Slides

Pen options

Annotations

Color choices

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33

Print Options for Handouts

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34

Questions?

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35

All rights reserved. No part of this publication may be reproduced, stored in a


retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright 2010 Pearson Education, Inc.


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