Definitions

The chart of accounts provides the framework

within which the accounting records are
constructed. It is defined as:
A List of General Ledger Accounts consisting
of Real and Nominal accounts
Real Accounts - balance sheet accounts for
assets, liabilities and equity accounts.
Nominal Accounts income statement accounts
for income, expenses and intermediary accounts

Objectives of the
New Chart of Accounts
The new chart of accounts is designed to achieve:
uniformity in accounting and reporting;
facility in consolidating financial reports;
and
adaptability to computerization.

Chart of Accounts
for use by Barangays
Barangays will use the NGAS
Chart of Accounts prescribed
under COA Circular No. 2003001 dated June 17, 2003.

COMPARISON
OF THE
OLD
(COA Circular No. 93-396 dated April
15, 1993)
AND
NEW ACCOUNTS
(COA Circular No. 2003-001 dated
June 17, 2003)

Old
Chart of Accounts

NGAS

Chart
of Accounts

Cash, Barangay Treasury

(8-70-100)

101 - Cash in Vault

Cash, City/Municipal Treasury

(8-70-102)

138 Due from LGUs

Cash, in Bank (8-70-300)

111 - Cash in Bank LC, CA

112 - Cash in Bank LC, SA
113 - Cash in Bank LC, TD

Cash with Disbursing Officers

(8-70-500)
if for Petty Cash
if for Payroll
if for special time-bound
undertaking and for travel

104 Petty Cash Fund

106 Payroll Fund
148 Advances to Officers and
Employees

Old
Chart of Accounts

NGAS
Chart of Accounts

Receivables Miscellaneous
(8-71-900)
If for refundable deposit (deposit
on containers, etc.)
If for excess remittance (e.g. to
Mun./City Treasury)

186 - Guaranty Deposits

Inventories Miscellaneous

None

Land and Land Improvements

Property, Plant and Equipment

201 Land
202 Land improvements

138 Due from LGUs

(Revert to Govt. Equity any

balance) POLICY: Procurement of
supplies shall be directly charged to MOOE
and shall be recorded using the appropriate
expense accounts.

Old
Chart of Accounts
Land and Land Improvements

NGAS
Chart of Accounts
Public Infrastructures
251 Roads, Highways and
Bridges
252 Parks, Plazas & Monuments
and other public infra accounts

Buildings and Structures

211 Office Buildings

212 School Buildings
215 Other Structures
and other appropriate building
account

Old
Chart of Accounts
Furniture, Fixtures,
Equipment, Work Animals
and Books

NGAS
Chart of Accounts
221 Office Equipment
222 Furniture and Fixtures
223 IT Equipment and Software
224 Library Books
281 Work/Other Animals
241 Motor Vehicles

Payables Barangay Obligations 401 Accounts Payable

if Due and Demandable
403 Due to Officers and
Employees
if Not Due and Demandable/
goods not yet delivered

Revert to
501 Government Equity

Old
Chart of Accounts

NGAS
Chart of Accounts

Payables Miscellaneous

439 Other Payables

Special Trust Funds

412 Due to BIR

413 Due to GSIS
415 Due to PHILHEALTH
416 Due to Other NGAs
418 Due to LGUs
426 Guaranty Deposits Payable
427 Performance/Bidders/Bail
Bonds Payable
439 Other Payables

Old
Chart of Accounts

NGAS
Chart of Accounts

Cumulative Results of Operations 501 - Government Equity

Invested Capital

501 Government Equity

Old
Chart of Accounts

NGAS
Chart of Accounts

Real Property Taxes

588- Real Property Tax

Business Taxes and Licenses

581 Amusement Tax

582 Business Tax
598 Other Local Taxes
603 Franchising and Licensing
Fees
605 Permit Fees
606 Registration Fees
636 Income from Markets

Old
Chart of Accounts
Operating and Service Income

NGAS
Chart of Accounts
612 Clearance and Certification
Fees
642 - Rent Income
623 Toll and Terminal Fees
628 Other Service Income
629 Fines and Penalties-Service
Income
639 - Income from Waterworks
System
648 Other Business Income
649 Fines and Penalties
Business Income
(other appropriate operating, service
and business provided in the
NGAS Chart of Accounts)

Old
Chart of Accounts

NGAS
Chart of Accounts

Miscellaneous Income
If share from tax on sand, gravel, and
other quarry products

593 - Tax on Sand, Gravel and

Other Quarry Products

if from proceeds from solicitations of

monies, materials, or voluntary labor
from residents, landowners, producers
and merchants within the barangay

662 Income from Grants and

Donations

in from interest income on bank

deposits

664 Interest Income

all other income not falling under any

of income accounts previously defined

678 Miscellaneous Income

Aids, Grants, and Subsidies

652 Subsidy from other National

Government Agencies
656 Subsidy from Other LGUs

Old
Chart of Accounts

NGAS
Chart of Accounts

Personal Services

701- Salaries and Wages Regular

706 Salaries and Wages
Contractual
720 Honoraria
724 Cash Gift

Maintenance and Other

Operating Expenses

751 Traveling Expenses

753 Training Expenses
755 Office Supplies Expenses
756 Accountable Forms
Expenses
761 Gasoline, Oil & Lubricants
766 Water Expenses
767 Electricity Expenses

Old
Chart of Accounts
Maintenance and Other
Operating Expenses

NGAS
Chart of Accounts
771 Postage and Deliveries
772 Telephone Expenses
Landline
773 Telephone Expenses
Mobile
782 Rent Expenses
793 Consultancy Services
796 Janitorial Services
797 Security Services
802 Repairs and Maintenance
Office Buildings
821 Repairs and Maintenance
Office Equipment

Old
Chart of Accounts
Maintenance and Other
Operating Expenses

NGAS
Chart of Accounts
841 Repairs and Maintenance
Motor Vehicles
851 Repairs and Maintenance
Roads, Highways and
Bridges
878 Donations
891 Taxes, Duties and Licenses
892 Fidelity Bond Premiums
893 Insurance Expense
902 Depreciation Office
Buildings
921 Depreciation Office
Equipment
941 Depreciation Motor
Vehicles

Old
Chart of Accounts
Capital Outlay

NGAS
Chart of Accounts
No expense accounts
For budget preparation purposes, the
Investments, PPE, Public Infrastructure and
Reforestation Projects accounts provided
under the Chart of Accounts shall be used.
E.g.

191 Investments in Treasury

Bills
201 Land
211 Office Building
221 Office Equipment
222 Furniture and Fixtures
223 IT Equipment