administrative staff job

description
The administrative staff job description includes elements such as:
administrative staff responsibilities, administrative staff skills, administrative
staff qualities, administrative staff abilities, administrative staff experience,
administrative staff job tools, administrative staff working conditions
Other useful materials for administrative staff career:
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administrativemanagement123.com/215-free-administrative-forms
administrativemanagement123.com/top-84-administrative-KPIs
administrativemanagement123.com/top-17-administrative-management-jobdescriptions
administrativemanagement123.com/98-administrative-interview-questionsand-answers

Key duties/responsibilities for administrative staff

1. Uses a computer to type various letters, reports and correspondence.
2. Maintains files and records of reports, correspondence, and contracts.
3. Performs various administrative support activities as assigned by the
manager.
4. Responsible for preparing reports and correspondence as appropriate.
5. Combines data from several sources in order to type reports and post
records.
6. Operates a switchboard. Greets visitors and callers and informs proper
employee of incoming call or visitors arrival.
7. Computer input and type routine office correspondence, reports, and
statistical data.
8. Continuous development through training, mentoring, and performance
feedback
9. Individual recognition and awards for achievement, including
compensation and promotion

Key job qualifications for administrative staff

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High school graduate or equivalent plus three years related clerical experience, or
Associates degree, plus one year related clerical experience
Ability to work in layered electronic files.
Ability to work independently as well as a team member.
Ability to multi-task with interruptions and help the team deliver under time
pressure.
Ability to communicate with clients and staff verbally and through written
communication.
Ability to back up front desk person as needed daily.
Ability to file and organize project folders accurately.
Must have computer literacy with a strong working knowledge of MS Word,
Outlook, Excel and database management.
Recognizes that speed is not as important as accuracy - although speed is
sometimes required.
Organized and detail oriented.
Knowledge of grammar, punctuation and spelling rules.
Ability to effectively communicate on the telephone and in person.

Format for administrative staff job description

A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisors title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
Knowledg/education.
Skill requirements.
Experience.
Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
Environmental conditions
Job hazards / safety
Machine, tools and equipments

KSA model in setting up job description

1. What is KSA model?
KSA model is a competency model of individual. KSA is the same KSAO.
KSA include Knowledge, Skills and Abilities (also called KSAs model) that an
applicant must have to perform successfully in the position.

2. Components of KSA:
Knowledge
A body of information needed to perform a task.
For example, Human Resources Knowledge include knowledge of personnel
recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills
Skills are the proficiency to perform a certain task.
For example, skill in operating computer peripherals such as printers.
Abilities
Abilities are an underlying, enduring trait useful for performing tasks.
For example, oral comprehension the ability to listen to and understand
information and ideas presented through spoken words and sentences.

Materials for administrative staff career:

Other useful materials for administrative
management that available at
administrativemanagement123.com
Top free ebooks for administrative management
Top free tools and techniques for administrative
management
Top skills for administrative management
Top free administrative job description
templates
5 steps to writer write an effective
administrative job description
12 tips to write administrative job description
Top 12 tips for career development
Top 9 career path tips
Top 14 career objectives
Top 12 career promotion tips

Useful materials (continue)

Top 14 career objectives
Top 12 career promotion tips
Top 15 ways to search jobs
Top 7 cover letter samples
Top 8 resume samples
110 administrative interview questions
with answers
13 types of interview questions and how
to solve them
11 performance appraisal methods
(includes appraisal templates and forms)
Top 28 performance appraisal forms
Top 12 salary negotiation tips
Top 9 tips to get high salary

Fields related to administrative staff:

The above job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non
technical, oil and gas, offshore, pharmaceutical, real estate, retail, research,
human resources, telecommunications, technology, technical, senior, digital,
software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac,
sales, quality management, uk, implementation, network, operations,
architectural, environmental, crm, website, interactive, security, supply chain,
logistics, training, project management, administrative management
The above job description also can be used for job title levels: entry level
administrative staff, junior administrative staff, senior administrative staff