Information Technology

Institute

Ministry of
Communications and
Information Technology

Presentation Skills
Prepared by: Eng. Sherif El Ghazali M.Sc.

1/11/2015

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Table of Contents
Introduction
Preparation
Building your Presentation
Presentation Delivery

Presenters Characteristics
Presentation Tips

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WHILE THIS COURSE

EMBRACES DIGITAL
TECHNOLOGY, IF YOUR
PHONE RINGS DURING
THIS LECTURE, I WILL
STOP & POINT AT YOU

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Introduction
NOBODY is a naturally BORN SPEAKER
Average talking speed
= 150 word per minute (wpm)
Average listening Speed
= 500 wpm

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Introduction
Why do we fail to listen?
Predict what is to be
said and switch off

The topic is very

complex to catch

The topic is
extremely simple

Tired or worried

Physical noise

Linguistic noise

The speaker has problems in communicating with his attendees

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Introduction
Presentation elements that directly affect your
audience:
Appearance and visuals
Voice
Content

Percentage Per factor

7%

38%

Appearance
and visuals
Voice
55%

Content

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Introduction
Preparation
Building your
Presentation
Presentation
Delivery
Presenters
Characteristics
Presentation Tips

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Preparation
Fail to Prepare
Prepare to Fail

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Preparation
Different presentation styles

Persuade
Motivate

Inform

Negotiate
Entertain

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Preparation
Objective Clarification
Identify the required output of your Presentation.

Presentation Objective
Select the proper presentation Style that would
best fit your objectives.

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Preparation
Objective Clarification
Identify the required output of your Presentation.

Presentation Objective
Select the proper presentation Style that would
best fit your objectives.

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Preparation
Your objective should be SMART

S
M
A
R
T

Specific
Measurable
Achievable
Realistic

Timed

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Preparation
Whats
their positions?
Identifying
your

How many will be

present?

target audience
Why are they here?
Who are they?

What is their
background/culture?

How much do they

think they know?

Audience
How much do they
want to know?

Whats their age?

How much do they
already know?
Whats their sex?

How much do you

want them to know?

What do they expect to see?

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Preparation
Think of and prepare your visuals
Your visuals should:
Support your communication objectives
Enhance your verbal message, NOT DETRACT
FROM IT
Set tone and emotional content of the verbal
message

Good visuals are clear, visible, and simple

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Preparation
Think of and prepare your visuals
Your visuals should:
Support your communication objectives
Enhance your verbal message, NOT DETRACT
FROM IT
Set tone and emotional content of the verbal
message

Good visuals are clear, visible, and simple

1/11/2015

Preparation
Think of and prepare your visuals
Your visuals should:
Support your communication objectives
Enhance your verbal message, NOT DETRACT
FROM IT
Set tone and emotional content of the verbal
message

Good visuals are clear, visible, and simple

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Preparation
Map of Ideas
create your list without
thinking!!!

Selection
sort out your list

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Preparation
Map of Ideas
create your list without
thinking!!!

Selection
sort out your list

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Prepare the presentation

Adopt a proper plan

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Introduction
Preparation
Building your
Presentation
Presentation
Delivery
Presenters
Characteristics
Presentation Tips

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Building Your Presentation

Presentations and Reports.

Content
Structure
Any presentation structure is composed of:
an opening, a body, and a closing.

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Building Your Presentation

Presentations and Reports.

Content
Structure
Any presentation structure is composed of:
an opening, a body, and a closing.

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Building Your Presentation

Presentations Opening.

Attention
Benefits
Credentials
Direction and destination

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Building Your Presentation

Presentation Opening
Question
How many of you have an idea regarding the
inflation rate in the Egyptian stock market?
Quotation
One may smile, and smile, and be a villain

William Shakespeare, Hamlet

Anecdotes
Tell a short story (a personal one would be
preferred)

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Building Your Presentation

Presentation Opening
Question
How many of you have an idea regarding the
inflation rate in the Egyptian stock market?
Quotation
One may smile, and smile, and be a villain

William Shakespeare, Hamlet

Anecdotes
Tell a short story (a personal one would be
preferred)

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Building Your Presentation

Presentation Opening
Question
How many of you have an idea regarding the
inflation rate in the Egyptian stock market?
Quotation
One may smile, and smile, and be a villain

William Shakespeare, Hamlet

Anecdotes
Tell a short story (a personal one would be
preferred)

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Building Your Presentation

Presentation Opening
Shock Openings
Regardless of your respectable presence here, I am
sorry to say, you guys are wasting your time
.unless .
Historical Background
20 years ago, when I last visited this place, this
place was nothing but dessert area

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Building Your Presentation

Presentation Opening
Shock Openings
Regardless of your respectable presence here, I am
sorry to say, you guys are wasting your time
.unless .
Historical Background
20 years ago, when I last visited this place, this
place was nothing but dessert area

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Building Your Presentation

Body
Give your listener an overall
framework.
Summarize after every section.
Follow your presentation structure.
Ensure that your presentation
structure meets the purpose of your
objectives.

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Building Your Presentation

Body
Give your listener an overall
framework.
Summarize after every section.
Follow your presentation structure.
Ensure that your presentation
structure meets the purpose of your
objectives.

1/11/2015

Building Your Presentation

Body
Give your listener an overall
framework.
Summarize after every section.
Follow your presentation structure.
Ensure that your presentation
structure meets the purpose of your
objectives.

1/11/2015

Building Your Presentation

Body
Give your listener an overall
framework.
Summarize after every section.
Follow your presentation structure.
Ensure that your presentation
structure meets the purpose of your
objectives.

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Problem/
solution

Spatial

Presentation
Structure

Theory/Practice

Topical

Chronological

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Building Your Presentation

Some aspects should be considered in your
body:
Organize
Illustrate
Repeat

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Building Your Presentation

Closing

Question
Quotation
Anecdotes
Summarize
Ask for action

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Building Your Presentation

Closing

Question
Quotation
Anecdotes
Summarize
Ask for action

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Building Your Presentation

Closing

Question
Quotation
Anecdotes
Summarize
Ask for action

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Prepare the presentation

Adopt a proper plan
Implement your thoughts
Strong opening

Rich and clear content

Memorable closing

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Introduction
Preparation
Building your
Presentation
Presentation
Delivery
Presenters
Characteristics
Presentation Tips

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Presentation Delivery
Most common delivery methods
Reading

Memorizing
Speaking

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Presentation Delivery
Factors affecting quality of the delivery method:

Location

Culture

Duration

Number of Audience

Capabilities

Audience knowledge

Others
Physical conditions

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Prepare the presentation

Adopt a proper plan
Implement your thoughts

Rich and clear content

Memorable closing

Proper Delivery
Method

Strong opening

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Introduction
Preparation
Building your
Presentation
Presentation
Delivery
Presenters
Characteristics
Presentation Tips

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Presenters Characteristics:
Body Language

First impression
The smile
Eye contact
Hand movement and gestures
Position and posture

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Presenters Characteristics:
Body Language

First impression
The smile
Eye contact
Hand movement and gestures
Position and posture

1/11/2015

Presenters Characteristics:
Body Language

First impression
The smile
Eye contact
Hand movement and gestures
Position and posture

1/11/2015

Presenters Characteristics:
Body Language

First impression
The smile
Eye contact
Hand movement and gestures
Position and posture

1/11/2015

Presenters Characteristics:
Body Language

First impression
The smile
Eye contact
Hand movement and gestures
Position and posture

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Presenters Characteristics:
Voice
Volume

How loud the sound is.

Tone

The characteristic of your sound.

Pitch

How high or low the tone is.

Pace

How long the sound lasts.

Color

The idea behind your voice.

1/11/2015

Presenters Characteristics:
Voice
Volume

How loud the sound is.

Tone

The characteristic of your sound.

Pitch

How high or low the tone is.

Pace

How long the sound lasts.

Color

The idea behind your voice.

1/11/2015

Presenters Characteristics:
Voice
Volume

How loud the sound is.

Tone

The characteristic of your sound.

Pitch

How high or low the tone is.

Pace

How long the sound lasts.

Color

The idea behind your voice.

1/11/2015

Presenters Characteristics:
Voice
Volume

How loud the sound is.

Tone

The characteristic of your sound.

Pitch

How high or low the tone is.

Pace

How long the sound lasts.

Color

The idea behind your voice.

1/11/2015

Presenters Characteristics:
Voice
Volume

How loud the sound is.

Tone

The characteristic of your sound.

Pitch

How high or low the tone is.

Pace

How long the sound lasts.

Color

The idea behind your voice.

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Presenters Characteristics:
Voice
There are two methods for improving your voice:
Practice listening to your voice.
Listen to your voice !!!!

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Presenters Characteristics:
Nerves
The main enemy of any presenter is TENSION

Symptoms of a nervous speaker:

Shaking knees
Shaking hands
Sore throat
Mind blank

Voice ruin
Sweat
Nervous laugh
Slide lock

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Presenters Characteristics:
Nerves
Do not fight your nerves, Welcome them
Sherif El Ghazali

How to overcome your tension?

Before Presentation
During Presentation

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Presenters Characteristics:
Nerves
Do not fight your nerves, Welcome them
Sherif El Ghazali

How to overcome your tension?

Before Presentation
During Presentation

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Prepare the presentation

Implement your thoughts

Rich and clear content

Memorable closing

Proper Delivery
Method

Strong opening

Presenters Characteristics

Adopt a proper plan

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Tips for great Presentations

Do Not:

Read from handouts

Put your hands in your pocket
Play with your hand keys
Wave a pointer in the air
Lean on the podium for long
periods
Speak to your visual aids
Stand between your visual aids
and your audience
Speak in a monotone voice

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Tips for great Presentations

Do Not:

Do:

pause at the time when there

would normally be
punctuation marks
Use colored background and
slides
Learn the name of each
participant as fast as possible
Listen intently to comments
Encourage questions
Consider the length of the day
and your presentation length
with respect

Read from handouts

Put your hands in your pocket
Play with your hand keys
Wave a pointer in the air
Lean on the podium for long
periods
Speak to your visual aids
Stand between your visual aids
and your audience
Speak in a monotone voice

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Tips for great Presentations

The five Ps for a powerful presentation:

Have a point
Support the point
Explore the point
Apply the point
Deliver the point

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Tips for great Presentations

Emergency Kit!!!!

Extension cord
Audio speakers
Notebook Charger
White Board Pens