Workshop: PM

Structure
April 26, 2006

Agenda

Introductions

Project Overview

Plant Maintenance Project Timeline

Future Blueprinting Sessions

Discussion of Plants and Functional Locations

Preview of Next Blueprinting Session

Other Discussion

Project Overview

Implement SAP Plant Maintenance system

Provide integration with FI, HR, and MM
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Improve automated updates to customers about the status of work
Implement a Preventive Maintenance system for buildings, areas, and
equipment
Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations

Project Timeline

What is the Plant Maintenance structure?

Plants
The Maintenance Plant

This represents the physical facility.

This is the entire UK campus: buildings and grounds.

It is also represents the place where maintenance materials are kept.

The Planning Plant

This is organizational in nature.

It provides a way to group the people and tasks into an organizational unit:
Main Campus PPD, Medical Center PPD, Utilities, and Housing.

The work groups are grouped by plant.

The task lists (maintenance procedures) are also associated with a Planning
Plant.

Certain system security is organized by plant.

What is the Plant Maintenance structure?

The Functional Location Structure

A Functional Location represents the next level of detail below the plant
in SAP Plant Maintenance
Typically models areas and then buildings
The highest level would be the campus (ex. UK)
The next level would be the responsible organization (ex. PPD, MPP,
HOU)
The third level is the building (ex. 0005)
This results in a Functional Location name: UK-PPD-0005
The fourth level is room (ex. 210A)
The lowest level Functional Location: UK-PPD-0005-210A

What is the Plant Maintenance structure?

How is the Functional Location Structure used?

Maintenance repairs and work requests are written referencing these
functional locations.
Work orders may be listed by functional location or rolled up to the
organizational area.
Accounting information for chargeback is automatically assigned to the
work order from the functional location. (This may be overridden if
required.)
Statistical reporting will provide summary work order counts and costs
at the functional location or organizational level(s) above it.
Equipment may be assigned to a functional location.

Proposed Plants

Maintenance Plant
The University has already established UK00 as the primary plant for
purchasing and storing materials. This will be the Maintenance Plant
in the Plant Maintenance module.

Planning Plants
There is a logical division between the work groups for Main Campus
PPD, Medical Center PPD, Utilities, and Housing. The proposal is to
establish the planning plants CPPD, MPPD, UTIL, and HOUS (there is a
4 character software limitation).
The Planner Groups are plant-specific. These are used to group
orders and typically relate to a supervisor group or trade.

Proposed Planner Groups

Campus Physical Plant (CPPD)
REN Minor Renovations
PNT Paint Shop
CRP Carpentry/Masonry
ENG Engineering Services
ELE Electric
ELC Electronics
HVC HVAC/Sheet Metal
PLB - Plumbing
TRK Trucking/Recycling
GND Grounds
GAR Garage
CUS Custodial
OPR Building Operators
CAB Cabinet
HTG Heating/Cooling

Proposed Planner Groups

Medical Center Physical Plant (MPPD)
REN Renovations
CON Controls
ENG Engineering
CUS Custodial
ANX Annex
HOS Hospital
PRV Preventive Maintenance
TRK - Trucking

Proposed Planner Groups

Housing (HOUS)
UND Undergraduate
GRD Graduate
PNT Paint
CUS Custodial
KEY Key Shop
RES Resnet
MOV - Movers

Proposed Functional Location Structure

Four primary levels:

Campus: UK
Organization: PPD, MPP, UTL, HOU
Building: Four digit number: 0005, 0293, 0009, etc.
Room: 210, 210A, 101, 15, etc.

This results in Functional Locations such as:

Main Campus: UK-PPD-0005-210A
Medical Center: UK-MPP-0293-101
Housing: UK-HOU-0009
Utilities: UK-UTL-CHIL

Topics For Next Blueprinting Session

Determine Maintenance Work Requests

Notifications

Types

Priorities

Work Centers (Shops/Groups)

Processing without Orders

Codes for Damages, Causes, and Activities

Communications to Originator and Worker