Accounting Systems
Principles of Accounting
Indonesia Adaptation
2nd Edition
its implementation.
2. Journalize and post transactions in a
manual accounting system that uses
subsidiary ledgers and special journals.
2
5-1
Objective
Objective 11
Define an accounting
system and describe its
implementation.
4
5-1
55
5-1
Step 1: Analysis
Identify the needs of those who use the
businesss financial information.
Determine how the system should
provide this information.
6
5-1
Step 2: Design
The system is designed so that it meets
the users needs.
Step 3: Implementation
The system is implemented and used.
Feedback
5-1
Internal Controls
5-1
Processing Methods
5-1
5-2
Objective
Objective 22
Journalize and post transactions
in a manual accounting system
that uses subsidiary ledgers and
special journals.
11
5-2
5-2
5-2
5-2
5-2
5-2
Cash
11
Accounts Receivable
Subsidiary Ledger
Accts. Rec.
12
Customer Accounts
Supplies
14
Accounts Payable
Subsidiary Ledger
Accts. Pay.
21
Creditor Accounts
17
17
5-2
Special Journals
SELLING
Providing services on account
recorded
Revenue journal
recordedin
in
Receipt of cash from any source
recorded
recordedin
in
5-2
Special Journals
BUYING
Purchase of items on account
recorded
Purchases journal
recordedin
in
Payment of cash for any purpose
recorded
recordedin
in
Special Journals
5-2
5-2
21
5-2
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
Account Debited
Post
Ref.
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Sintha
000 000
@solusinet
22
22
5-2
Page 35
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
5
6
Post
Ref.
Account Debited
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Claire
000 000
Mar. 2
Item
P.R.
Debit
R35 2,200,000
Credit
Balance
5
6
2,200,000
23
23
5-2
Page 35
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
5
6
Post
Ref.
Account Debited
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Claire
000 000
Mar. 2
Item
P.R.
Debit
R35 2,200,000
Credit
Balance
5
6
2,200,000
24
24
5-2
Page 35
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
Account Debited
Post
Ref.
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Sintha
000 000
25
25
5-2
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
5
6
31
Account Debited
Post
Ref.
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Sintha
000 000
9 600 000
5
6
26
26
5-2
Item
Post.
Ref.
Account No. 12
Balance
Dr.
2008
Mar. 1Balance
31
Cr.
Dr.
Cr.
3 400 000
R35 9 600 000
13 000 000
27
27
5-2
Page 35
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
Account Debited
Post
Ref.
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Sintha
000 000
9 600 000
(12)
31
6
Indicates a debit posting of Rp9,600,000 to
Accounts Receivable (General Ledger Account 12)
28
28
5-2
Item
Account No. 41
Post.
Ref.
Balance
Dr.
Cr.
Dr.
Cr.
2008
Mar. 31
R35
9 600 000
9 600 000
29
29
5-2
Page 35
Revenue Journal
Date
Invoice
No.
2008
1 Mar.
2 615
2
6 616
3
18 617
4
27 618
5
6
31
Account Debited
Post
Ref.
Accessories by Sintha
200 000
RapZone
750 000
Web Cantina
650 000
Accessories by Sintha
000 000
9 600 000
(12)
(41)
30
30
5-2
Example Exercise 5-1
5-2
Revenue Journal
Invoice
No.
Date
1 Dec.
2
3
Account Debited
Post
Ref.
5 302
Budiman
000 000
JoJo Enterprises
100 000
Double D Inc.
250 000
303
15 304
32
5-2
5-2
Date
Page 14
Other
Post Accounts
Ref.
Cr.
Account Credited
2008
42
Accounts
Receivable
Cr.
400,000
19 Web Cantina
28 Accessories by Sintha
30 RapZone
Cash
Dr.
400,000
3,400,000 3,400,000
2,200,000 2,200,000
1,750,000 1,750,000
GENERAL LEDGER
ACCOUNT Rent Revenue
@solusinet
Date
2008
Mar. 1
Item
P.R.
CR14
Debit
Acct. No. 42
Credit
400,000
Cr. Bal.
400,000
34
34
5-2
CASH RECEIPTS JOURNAL
Date
Page 14
Other
Post Accounts
Ref.
Cr.
Account Credited
2008
42
Accounts
Receivable
Cr.
400,000
19 Web Cantina
28 Accessories by Sintha
30 RapZone
Cash
Dr.
400,000
3,400,000 3,400,000
2,200,000 2,200,000
1,750,000 1,750,000
Item
P.R.
Debit
Credit
Balance
Mar. 1 Bal.
3,400,000
18
R35 2,650,000
6,050,000
CR14
19
3,400,0002,650,000
35
35
5-2
36
5-2
Date
2008
Mar. 1
19
28
30
Account Credited
Rent Revenue
Web Cantina
Accessories by Sintha
RapZone
Page 14
Other
Post Accounts
Ref.
Cr.
42
Accounts
Receivable
Cr.
Cash
Dr.
400,000
3,400,000
2,200,000
1,750,000
7,350,000
400,000
3,400,000
2,200,000
1,750,000
7,750,000
( )
(12)
(11)
400,000
AAcheckmark
checkmarkindicates
indicatesthat
that
the
theitems
itemsininthis
thiscolumn
columnare
are
posted
postedindividually.
individually.
37
37
5-2
5-2
Accounts Receivable(Controlling)
Accessories By Sintha
RapZone
Web Cantina
Total accounts receivable
Rp3,000,000
0
2,650,000
Rp5,650,000
39
39
5-2
Example Exercise 5-2
The debits and credits from two transactions are presented
in the following customer account:
NAME
Mitra Prima
ADDRESS
Date
Item
July 1 Bal.
7 Inv. 35
31 Inv. 31
P.R.
R12
CR4
Dr.
Cr.
86
122
Balance
625,000
711,000
589,000
40
5-2
41
5-2
5-2
Date
2008
Mar. 3
7
12
19
27
Account Credited
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
PURCHASES JOURNAL
Accts.
Other
Post Payable
Supplies Accounts
Ref.
Cr.
Dr.
Dr.
600,000
420,000
2,800,000
1,450,000
960,000
Page 11
Post
Ref.
Amount
600,000
420,000
Off. Equip.
2,800
1,450,000
960,000
@solusinet
43
43
5-2
5-2
Date
2008
Mar. 3
7
12
19
27
Account Credited
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
PURCHASES JOURNAL
Accts.
Other
Post Payable
Supplies Accounts
Ref.
Cr.
Dr.
Dr.
600,000
420,000
2,800,000
1,450,000
960,000
Page 11
Post
Ref.
Amount
600,000
420,000
Off. Equip.
2,800,000
1,450,000
960,000
45
45
5-2
Date
2008
Mar. 3
7
12
19
27
Account Credited
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
PURCHASES JOURNAL
Accts.
Other
Post Payable
Supplies Accounts
Ref.
Cr.
Dr.
Dr.
Page 11
Post
Ref.
600,000 600,000
420,000 420,000
2,800,000
Off. Equip.
1,450,000 1,450,000
Accounts960,000
Payable 960,000
Subsidiary Ledger
Amount
2,800,000
Toko Husin
Date
2008
Mar 3
Item
P.R.
P11
Dr.
Cr.
Balance
600,000 600,000
46
46
5-2
Date
2008
Mar. 3
7
12
19
27
Account Credited
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
PURCHASES JOURNAL
Accts.
Other
Post Payable Supplies Accounts
Ref.
Cr.
Dr.
Dr.
600,000
420,000
2,800,000
1,450,000
960,000
Page 11
Post
Ref.
Amount
18
2,800,000
600,000
420,000
Off. Equip.
1,450,000
960,000
47
47
5-2
5-2
Date
2008
Mar. 3
7
12
19
27
31
PURCHASES JOURNAL
Accts.
Other
Post Payable Supplies Accounts
Account Credited Ref.
Cr.
Dr.
Dr.
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
600,000
420,000
2,800,000
1,450,000
960,000
6,230,000
( 21)
Page 11
Post
Ref.
Amount
18
2,800,000
600,000
420,000
Off. Equip.
1,450,000
960,000
3,430,000
( )
2,800,000
( )
GENERAL LEDGER
ACCOUNT Accounts Payable
Date Item P.R.
2008
Mar. 1 Bal
31
P11
Debit Credit
No. 21
Balance
1,230,000
6,230,000 7,460,000
49
49
5-2
Date
2008
Mar. 3
7
12
19
27
31
PURCHASES JOURNAL
Accts.
Other
Post Payable Supplies Accounts
Account Credited Ref.
Cr.
Dr.
Dr.
Toko Husin
Toko Desiana
Jujur
Toko Desiana
Toko Husin
600,000
420,000
2,800,000
1,450,000
960,000
6,230,000
( 21)
Page 11
Post
Ref.
Amount
18
2,800,000
600,000
420,000
Off. Equip.
1,450,000
960,000
3,430,000
( 14 )
2,800,000
( )
GENERAL LEDGER
ACCOUNT Supplies
Date Item P.R.
No. 14
Debit Credit
2008
Mar. 1 Bal
31
P11
3,430,000
Balance
2,500,000
5,930,000
50
50
5-2
Example Exercise 5-3
The following purchase transactions occurred during
October for Helping Hand Cleaners:
Oct. 11 Purchased cleaning supplies for Rp235,000, on
account, from General Supplies.
19 Purchased cleaning supplies for Rp110,000, on
account, from Hutama Supplies.
24 Purchased office equipment for Rp850,000, on
account,
from Office Warehouse.
Record these transactions in a purchases journal as
illustrated at the top of Exhibit 5.
51
5-2
Date
Oct. 11
19
24
Account Credited
General Supplies
Hutama Supplies
Office Warehouse
PURCHASES JOURNAL
Accts.
Other
Post Payable Supplies Accounts
Ref.
Cr.
Dr.
Dr.
235,000
235,000
110,000 110,000
850,000
Off. Equip.
Post
Ref.
18
Amount
850,000
52
5-2
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
Ck.
No.
150
Account Debited
Rent Expense
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600,000
PAGE 7
Cash
Cr
1,600,000
@solusinet
54
54
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
15
Ck.
No.
150
151
Account Debited
Rent Expense
Guntur
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600,000
PAGE 7
Cash
Cr
1,600,000
1,230,000 1,230,000
5-2
56
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
15
Ck.
No.
Account Debited
PAGE 7
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600,000
Cash
Cr
1,600,000
1,230,000 1,230,000
Mar. 3
15
Item
P.R.
Dr.
Bal.
Cr.
Balance
1,230,000
CP7 1,230,000
---
57
57
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
15
21
22
30
31
Ck.
No.
150
151
152
153
154
155
Account Debited
Rent Expense
Guntur
Jujur.
Toko Desiana
Utilities Expense
Toko Husin
PAGE 7
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600,000
1,230,000
2,800,000
420,000
1,050,000
600,000
Cash
Cr
1,600,000
1,230,000
2,800,000
420,000
1,050,000
600,000
58
58
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
15
21
22
30
31
Ck.
No.
Account Debited
150
151
152
153
154
155
Rent Expense
Grayco Supplies
Guntur
Jewett Business Sys.
Jujur
Donnelly
Supplies
Toko
Desiana
Utilities Expense
Howard
Supplies
Toko
Husin
PAGE 7
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600
1,600,000
1,230
1,230,000
2,800
2,800,000
420
420,000
1,050
1,050,000
600
600,000
Journalized
remainder of
Post tothe
individual
Marchs
cash disbursements.
creditors
accounts.
Cash
Cr
1,600
1,600,000
1,230
1,230,000
2,800
2,800,000
420
420,000
1,050
1,050,000
600
600,000
5921
59
5-2
CASH PAYMENTS JOURNAL
Date
2008
Mar. 2
15
21
22
30
31
31
Ck.
No.
Account Debited
150
151
152
153
154
155
Rent Expense
Grayco Supplies
Guntur
Jewett Business Sys.
Jujur
Donnelly
Supplies
Toko
Desiana
Utilities Expense
Howard
Supplies
Toko
Husin
PAGE 7
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
1,600
1,600,000
1,230
1,230,000
2,800
2,800,000
420
420,000
1,050
1,050,000
600
600,000
2,650,000 5,050,000
Cash
Cr
1,600
1,600,000
1,230
1,230,000
2,800
2,800,000
420
420,000
1,050
1,050,000
600
600,000
7,700,000
The
Thejournal
journalisisruled,
ruled,summed,
summed,and
andverified
verifiedfor
for
equality
equalityof
ofdebits
debitsand
andthe
theCash
CashCr.
Cr.column.
column.
60
60
5-2
CASH PAYMENTS JOURNAL
Date
Ck.
No.
Account Debited
Other Accounts
Post Accounts Payable
Ref.
Dr.
Dr.
PAGE 7
Cash
Cr
2008
52 1,600,000
1,600
1,600
Mar. 2 150 Rent Expense
1,600,000
Grayco Supplies
1,230 1,230,000
1,230
15 151 Guntur
1,230,000
Jewett Business Sys.
2,800 2,800,000
2,800
21 152 Jujur
2,800,000
Donnelly
Supplies
420
420
22 153 Toko
Desiana
420,000
420,000
1,050
1,050
30 154 Utilities Expense
1,050,000
54 1,050,000
Howard
Supplies
600
600
31 155 Toko
Husin
600,000
600,000
31
2,650,000 5,050,000 7,700,000
Items
Itemsin
inthe
theOther
OtherAccounts
AccountsDr.
Dr.
( )
(21)
(11)
column are posted. Then the totals
61
61
5-2
Toko Desiana
Guntur
Toko Husin
Jujur
Total
Rp1,230,000
6,230,000
(5,050,000)
Rp2,410,000
SolusiNet
Supplier Balance Summary Report
March 31, 2008
Rp1,450,000
0
960,000
0
Rp2,410,000
62
5-2
Example Exercise 5-4
The debits and credits from two transactions are presented
in the following creditors (suppliers) account:
NAME
Lusiana
ADDRESS
Date
Aug. 1
12
22
Item
P.R.
Dr.
Cr.
Balance
Bal.
320,000
Bill 101 CP36 200,000
120,000
Bill 106 P16
140,000 260,000
63
5-2
64
5-3
Objective
Objective 33
Describe and give
examples of additional
subsidiary ledgers and
modified special journals.
65
5-3
66
5-3
@solusinet
On November 2, SolusiNet
issued Invoice No. 842 to
Tulus Abadi for
Rp4,770,000, which
included sales taxes of
Rp270,000.
67
5-3
Page 40
Revenue Journal
Date
2008
Nov. 2
Invoice
No.
842
Account Debited
Tulus Abadi
PR
4 770 000
4 500 000
270 000
@solusinet
68
68
5-3
Page 40
Revenue Journal
Date
2008
Nov. 2
Invoice
No.
842
Account Debited
Tulus Abadi
PR
4 770 000
4 500 000
270 000
Rp4,770,000
Rp4,770,000isisdebited
debitedto
to
Tulus
TulusAbadi
Abadiin
inthe
the
accounts
accountspayable
payable
subsidiary
subsidiaryledger
ledger
69
69
5-3
Page 40
Revenue Journal
Date
2008
Nov. 2
Invoice
No.
842
Account Debited
Tulus Abadi
PR
4 770 000
4 500 000
270 000
AAcheckmark
checkmarkindicates
indicates
that
thatthe
theamount
amounthas
has
been
beenposted.
posted.
70
70
5-3
71
5-3
Page 40
Revenue Journal
Date
2008
Nov. 2
3
Invoice
No.
842
843
Account Debited
Tulus Abadi
Kumbang
PR
4 770 000
1 166 000
4 500 000
1 100 000
270 000
66 000
72
72
5-3
Example Exercise 5-5
The state of Tennessee has a 7% sales tax. Sukmajaya,
had two revenue transactions as follows:
Aug. 3 Issued Invoice No. 58 to Helena Company for
services provided on account, Rp1,400,000, plus
VAT
19 Issued Invoice No. 59 to Kalam Enterprises for
services provided on account, Rp900,000, plus
VAT.
Record these transactions in a revenue journal as
illustrated in the previous section.
73
5-3
Follow My Example 5-5
Revenue Journal
Invoice
No.
Date
Aug.
3
19
Account Debited
58 Helena
59 Kalam
PR
1 540 000
990 000
1 400 000
900 000
140 000
90 000
74
5-4
Objective
Objective 44
Apply computerized
accounting to the revenue
and collection cycle.
75
76
5-4
Database
A database collects,
stores, and organizes
information in a
retrievable format.
77
5-4
78
77
5-4
5-5
Objective
Objective 55
Describe the basic
features of e-commerce.
80
e-Commerce
5-5
5-5
5-5
End of Chapter 5
83