Communiqu 5 (CQ5)

WCM Author Training

Course Topics
Logging into CQ5
Introduction to CQ5
Comparing Collage to CQ5
Basic Navigation
Digital Asset Management (DAM)
Site Administration (Site Admin)
Help and Contacts

Logging into CQ5

Logging into CQ5

CQ5 is located on the Web at:
CMS.UC.EDU.
Virtual Private Network (VPN) access is
required for off-campus connectivity.

Logging into CQ5

Step 1: Point your

browser to cms.uc.edu.

Logging into CQ5

Step 2: Enter your Central Login

Service Username and Password
credentials, click GO.

Introduction to CQ5

Who is Involved?
Developers, web communications, and
information technology collaborate to
launch and sustain CQ5.
Business Core Systems provides training,
documentation, and support to content
authors.
Content authors maintain sites.

What is the system?

Communiqu 5 (CQ5) Web Content
Management (WCM) system.
Produced by Day Software Inc.
Enables authors to add and maintain web
content
Replaces Collage

When are sites launched?

Sites are converted over from Collage
on a site by site basis.
Site owners are notified well in advance
prior to their site conversion.

New sites will be launched in CQ5 which

were not in Collage as time progresses.

Where is CQ5 located?

CQ5 WCM is located on the World
Wide Web.
Web address: CMS.UC.EDU
Firefox is the preferred browser, although CQ5
does support all operating systems and
browsers.

Why is a new system being

used?
Collage CMS reached the end of its life
cycle and support.
CQ5 WCM provides additional
functionality to content authors.
Provides a system to continue the
universitys dynamic Web presence.

Comparing Collage to CQ5

Collage CMS
CQ5 WCM
Assets are uploaded into the
All assets are uploaded into the digital
folder structure. Media files must asset manager (DAM).
be sent via an FTP.
Users must save page content.

Content is automatically saved as it is

being entered into the page. There is no
save button.

Only plain text content can be

Text can be copy and pasted from any
copied and pasted into a content source into a content area.
area..

Comparing Collage to CQ5

Collage CMS
Approved content is deployed
based upon a deployment
schedule.

CQ5 WCM
Activated content is published
immediately.

Saved content automatically

Versions must be manually created.
creates a version.
Assets must be uploaded one at Asset files can be uploaded into the DAM
a time.
one at a time or as a group.

Comparing Collage to CQ5

Collage CMS
Pages can only be approved
one at a time.

CQ5 WCM
Pages can be activated one at a time or in
a group.

Editing mode permits only one

user in a page at any single
time.

Multiple users can enter into editing mode

at the same time.

Active X controls and Java are

used.

Entirely browser based.

Comparing Collage to CQ5

Collage CMS
Images cannot be modified in
Collage

CQ5 WCM
Images can be resized and cropped after
being inserted into a page.

Content referencing is not

available.
Only supports a PC with IE 6.

Content is easily referenced.

All browsers and operating systems can be
used. Firefox is the preferred browser.

Basic Navigation

Basic Navigation

Click on the Websites icon to

navigate to the site administration
area. Click on the Digital Assets
icon to navigate to the digital
asset manager (DAM).

Basic Navigation
Complete tree
listing of
Websites
or
Digital Assets
contained in
CQ5.

Basic Navigation

Provides a listing of all pages based on what

is selected from the left tree listing.

Basic Navigation
The green icon (
) in the
Published column denotes that
a page has been activated and
lists the date of activation

Basic Navigation

The blue icon (

) in the
Modified column denotes that a
page has been modified since the
last activation and lists the date of
modification. The page must be
activated again for the changes to
be published to the web.

Basic Navigation

The orange icon (

) in the Published column
denotes that a page is pending an activation or deactivation.

Basic Navigation

The red icon (

) in the Published column
denotes that a page has been deactivated.

Basic Navigation

The login in management

icon,
enables the sign out, preferences, and
impersonation functions.

Basic Navigation

Click the
or icon to
toggle between the Websites
manager and the Digital
Asset manager (DAM).

Basic Navigation

The top tool bar provides the specified functions

in both the Websites management and the DAM.

Basic Navigation

Utilize the search box to

perform queries within both the
Websites management and the DAM.

Basic Navigation
Multiple instances can be opened for
smoother function. For instance,
eliminate toggling back and forth
between the DAM and the site admin
by having both open at the same
time.

DAM

Site Admin

Digital Asset Manager

(DAM)

Digital Asset Manager Topics

Introduction
Upload
Upload a replacement asset
Open, activate and delete

Introduction
The DAM provides integrated asset:
Storage
Sharing
Distribution
Management
Access

Upload
Assets can be uploaded one by one or in a
group.
Ensure names adhere to the asset naming
conventions.
Asset can be moved or renamed after being
uploaded.
Assets should be deleted if no longer used.

Upload
Only upload images that are less than 1028
pixels in dimension (height or width)
Images should be scaled down to 72 dpi.
Large files or multiple files should be
uploaded after business hours (5pm or
later).

Help and Contacts

Future questions and inquires can be
directed to the following:

UCIT by phone at (513) 556-4357 or via email at

HelpDesk@uc.edu
CQ5 Support via email at cqsupport@uc.edu
CQ5 help web site located at www.uc.edu/cms