16.
17.
18.
19.
20.
21.
R12 GL Setup
Reverse Journal
Suspense Journal
Recurring Journal
Foreign Currency Journal
Auto post
Auto Reversal
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Key Flex
Fields
General Ledger
R12 GL Setup
1.
2.
3.
4.
5.
6.
R12 GL Setup
Assignment of FFQ to
Segments
Company
Department
Accounts
Note:
Compile Structure
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Value Set
Structure and Segments
Segment Values
Value Set:
Value set is Set of rules or properties which are going to enforce or attach to segments.
Upon enforcing or attaching value set to the Segment, your segment will behave or act
according to the value set.
R12 GL Setup
Security Type
Format type
Validation Type
3 Types
3 Types
7 Types
8 Types
1. List of Values
1. No Security
1. Char
1. Dependent
2. Hierarchical
2. Date
2. Independent
3. Pop List
3. Non Hierarchical
3. Date Time
3. None
4. Number
4. Pair
5. Standard date
5. Special
6. Standard date
time
6. Table
7. Time
7. Translatable
Independent
8. Translatable
Dependent
R12 GL Setup
Independent: If validation type is independent, we can define values for the value
set and we can use at the time of transaction time.
Dependent: If validation type is dependent, then we cannot define values for value
set. Dependent values are always depending on the independent value set.
None: If validation type is None, we can not define values for the value set. User can
enter desire value at the time of transactions entry.
Pair & Special: Used in the programs to add additional pop up window for
parameters.
Table: If validation type is table, then we can not define values but we can use
values from tables.
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NonFunctional
Monitory Currency
Currency
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Calendar
Accounting
Transaction
Calendar
Jan to
Starts
Calendar
Calendar
(Normal
Dec
at one
of the
year
/ Regular)
same
& ends
yearin next year
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Period Type
When you assign a calendar to a ledger using Accounting Setup Manager, the
ledger only accesses the periods with the appropriate period type.
You can assign up to 366 accounting periods per fiscal year for any period type,
and maintain actual balances for those periods.
For example, you could define a Week period type and specify 52 periods per year.
However, for budgets you can only use the first 60 periods.
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Calendar Status
Calendar Status:
1.
2.
3.
4.
5.
Open
Closed
Permanently Closed
Future Entry
Never Opened
Year Types
1. Calendar
2. Fiscal
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Note:
From the above Retained Earnings account is mandatory to
create primary ledger. Remaining 5 accounts are optionally
mandatory based on the requirement.
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Step:1
Define Retained Earnings Account. (Ownership)
Navigation:
Setup Financials Flex Fields Key Values
Step:2
Define Ledger
Navigation:
Setup Financials Accounting Setup Manager Accounting Setup
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17
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Create Responsibility
Navigation:
System Administrator Security Responsibility Define
1) Menu:
Menu will determine what are all the windows we are going to having
access under the particular responsibility.
2) Request Group:
It will determine which are all programs will be available under particular
responsibility.
3) Profile option:
Profile option is a security feature to restrict the access into application.
By using profile option we will assign ledger to the responsibility.
Navigation: System administrator Profile System.
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3. Closed
X X
4. Future
X
5. Permanently ClosedX X
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Journal Source
Import using key: This is used to define whether journals will be imported using source
key or not.
Freeze Journals:
To freeze the journal source, preventing users from making changes to any un posted
journals from that source, or reversing journals for Sub ledger Accounting journal
sources.
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Journal Source
Fail: Journal Import will reject transactions when the effective date is not a
valid business day. No posting takes place.
Leave Alone: Journal import will accept all transactions regardless of the
effective date.
Roll Date: Journal Import will accept the transaction, but roll the effective
date back to the nearest valid business day within the same period. If there is
no prior valid business day within the same period, the effective date is rolled
forward.
Note: The Effective Date Rule field will not appear unless you have average
balance processing enabled for at least one ledger.
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Journal category
Examples:
1. AP Invoices
2. AP Payments
3. Adjustment
4. Budget
5. Intercompany
6. Inventory
7. Payments
8. Payroll
9. Receipts
10.Year end close.
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Enter Journals
1. Manual 2. Import
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Enter Journals
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Post Journal
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Reverse Journal
We generally reverse that journal, which got entered also got posted,
where you find there is an error in the posted entry.
Once the journal is got posted it wouldnt allow the user to make any
changes.
The only solution or remedy is to reverse the journal.
In order to reverse the journal, first review the journal, use reverse button
available in the journal window, also indicate the period where the reversal
entry should get created.
Navigation: Journal Entry
Once we reverse the journal system will create one un posted journal,
showing the earlier debit balance to credit side & earlier credit balance to
debit side.
Post this un posted journal.
After the journal reversal the particular account in the journal will show the
balance Zero.
Reverse is of two types:
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Change sign (Profile option is required)
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Suspense Journal
As per Accounting principles Debit amount should always equal to Credit amount
for the same Company Value.
If both amounts are not equal, the difference amount will go to Suspense Account.
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Recurring Journal
Journals which are repeating every accounting period is called a recurring journal.
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Line:1
Enter Expenses account (Debit Account) and the amount for Standard Recurring
Journal
Enter only Debit account for Skeleton recurring, do not enter amount
Enter debit account & enter the formula for the amount for Formula recurring journal
Line: 2
Enter the credit account
We can enter 9999 lines in a recurring journal. In which 9998 lines are for debit lines
and only one line is for credit line. We call this line as offset account line. Hence we
have to enter line 2 as a offset line and key in the number 9999 in line 2.
Do not enter amount for line 2. System will add all the debit lines amount and
consider the credit amount as offset account.
If you wish to enter more credit lines, we have to give negative sign for the lines, for
example -9998, -9997 etc.
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Step: 2
Generate the recurring journal = Click on Generate button
Say Submit
Schedule the journals for recurring.
Enter parameters
Run program.
Step: 3
Ensure Concurrent program completed Normal
View Request
Step: 4
Query the recurring journal and post.
Journal Enter.
With the above report system will generate un posted journals in GL.,
with the source : recurring.
Post the journals after review.
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Step: 1
Define Conversion Rate Type
Navigation: Setup Currencies Rates Types.
Enter currency types which you want conversion
Choose conversion rate type
Enter the daily rates by choosing Enter by date range
Step: 2
Navigation:
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Auto Post
Once you define an Auto Post criteria set, run the Auto Post program to
select and post any journal batches that meet the criteria defined by the
criteria set.
You can also schedule the Auto Post program to run at specific times and
submission intervals.
You can submit the Auto Post program or schedule Auto Post runs directly
from the Auto Post Criteria Sets window. Alternatively, you can use the
Submit Request window.
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Auto Reversal
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R12 GL Setup
View Request.
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Mass Allocation
Mass allocation means:
Allocation of Revenues and cost expenses across any cost center, department or
division by using of parent values by using simple formula.
Example: Rent paid based on square feet used.
Formula:
T = A x B/C
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