SAP Introduction

Logging In

SAP Easy Access Window

General Screen Layout

SYSTEM MENUS
SYSTEM TOOLBAR
TRANSACTION NAME
TRANSACTION TOOLBAR

TRANSACTION
WORK AREA

STATUS BAR

Status Bar

System Messages

System Information

Field Help Using F1 and F4

Display Customer: Initial Screen

F1

Customer

1000

Company code

1000

Becker Berlin

IDES

F4
Restrict Value Range
Restrictions

Help - Display Customer: Initial Screen

Customer account number
A unique key is used to clearly identify the customer
within the SAP system.

Customer
Company code
Company name
City

Procedure
When creating a customer master record, the user
either enters the account number of the customer or
has the system determine the number when the
record is saved, depending on the type of number
assignment used..

Currency
Restrict number to

No restriction

Possible
Entries

Hit list

Application help

Technical info

Message

FD03

iwdf4042

INS

Important Stuff
Enter, used to post transactions
Another Enter button, used to complete a field
or screen
Back
Exit/Logoff
Cancel entry in a field
Status Bar error messages appear here
! means warning, just click green check once more
x means error, you must fix to go on

F1 for description of fields/windows

F4 for a way to look up values

Company Complexity/
System Complexity
More complex businesses need more complex systems
More complex capabilities
Request for quotes / automatic PO generation

More complex account structures

Many companies and charts of accounts

More complex controls

Roles, workflows

More complex everything

Pick lists

In short ERPs were NOT made to be functional for

classroom purposes!

People, Roles, Business Scenarios,

Components
People perform Roles to participate in Business Scenarios implemented by Components

Employee
Service Rep.

SAP BBP

Create
Purchase
Requisition

Partner Product
Catalog

Karen

John

Employee
Professional
Purchaser

Approve
Purchase
Requisition

Execute
Purchase

e-Procurement

Susan

Employee
Service Rep.
Manager

Enterprise
Buyer Professional

Logistics
Marketplace Portal
at www.mySAP.com

An individuals view of SAP (menus, access) is determined by their

role Roles are predetermined, but can be modified by the company.

SAP Component Abbreviations

SD Sales and Distribution

MM Materials Management
PP Production Planning
FI Financial Accounting
CO Controlling

Organizational Structure - Terminology

SAP
Enterprise

Company

Client
Company
Code

Subsidiary

Plant

Factory
Sales
Organization
Department
Warehouses

Division

Sales
Organization
Business
Area

Division
Storage
Locations

Material Management Organizational Structure

Client

401

Company

USA

Germany

Purchasing
Organization

N. America

Europe

Plant

Storage
Location

New York

Receiving

California

Warehouse

Hamburg

Receiving

Warehouse

Organizational Elements relating to Sales and

Distribution
Client

Company Code

Plant

Storage Location

Warehouse

Shipping Point

Sales Organization

Distribution
Channel

Division

Sales Area

Data in SAP
Master Data Resources (Material Master)
and Agents (Customer and Vendor
Master)
Transaction Data Events
Outputs (information processes)
Reports (hard copy information processes;
data comes directly from transaction
database or from data warehouse)
Workflow

Master Data - Customer Master

General Data
(cross-enterprise)

Master Data
(Customer Master Data)

Sales Data
Financial
Accounting
Data
(only relevant for
company code)

(only salesrelevant data)

Master Data - Material Master

Views of the Material Master Record
Purchasing
Purchasing
Engineering/
Engineering/
Design
Design
Materials
Materials
Planning
Planning
Stock
Stock in
in
Plant/Storage
Plant/Storage
XX

A
A

B
B
XX

Financial
Financial
Accounting
Storage
Storage

Material Master Record

Definition:
The material master
is a central data object
in the SAP SAP System.
It represents
raw materials,
supplies,
expendables,
semi-finished goods,
products,
production resources
and tools

Sales
Costing
Work
Work
scheduling
Forecasting
Forecasting
Classification
Classification
Warehouse
Warehouse
management
management

Transactions
Company
Company Code
Code

Customer
Customer
Master
Master

Material
Material
Master
Master

Ordering Party

Sales
Sales
Organization
Organization

1xxx

Item

Material

Quantity

10

HD-1300

20

P-103

Distribution
Distribution
Channel
Channel
Division
Division
Plant
Plant
Storage
Storage
Location
Location

Sales Document

Draw as much information as possible from

master data to avoid re-entry; prices, default
locations, default company codes
Associate with appropriate organizational
elements

Transaction Use of Master Data

Journal accounts for a sales may come
from
Default for the customer
Default for the item being ordered
Default for the sales organization where the
sale is made
Default for the plant where the goods are
being shipped from

Output - Message Types

..............................
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....
....
....

....
....
....

Immediately
(creating orders)

..............................
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..............................
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..............................
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..............................

..............................
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..............................

....
....
....

....
....
....

....
. . . .. . . .
....
. . . . . . . . . . . .. . . .
. . . .. . . .
....
....

....
....
....

On request
(printing activity)

....
. . . .. . . .
....
. . . . . . . . . . . .. . . .
. . . .. . . .
....
....

....
....
....

With next selection run

or at a specified time
(scheduling)

Time

Messages
Message type

Online
(screen output)

Printer

Telefax

e-mail

EDI

Reporting
Documents

Report on
Online Transactions

DATA STORED IN TABLES IN SAP

PUSH

PULL

PULL

SAP

SAP

SAP BW

Information
Systems
(LIS, HIS, )

Executive
Information
System

Business
Warehouse

OUTPUT

OUTPUT

OUTPUT

OUTPUT

Data can come from transactions

Business Warehouse/Executive Information
System stores aggregated data for easy
reporting

Workflow
Employee
Leave Form
created

Flow

Leave Form
processed
Dates
approved

Form
approved

Decision

Form
changed

Supervisor
Dates not
approved

Decision

Form
rejected
Employee

Workflow completed
e-mail