TIME MANAGEMENT

By,
Debalina Ghosh

TIME
Is the
Most Precious..
Irreplaceable..
Irreversible..
Rare Resource..
in todays life

TIME
Is really the only capital that any
human being has, and the only thing
he cant afford to lose.

Thomas Edison

What comes into your mind?

When you think about

Time
management !!!

 Time management refers to the development

of processes and tools that increase efficiency
and productivity (for a student, for a business, for
an organization)
Your Future is What You Make It
TODAY!
Time Management is very important in all
spheres of our everyday activities. We always
have the lack of time while our duties increase.
We have to choose our goals wisely and have
good Time Management skills, which would help
us solve all of our tasks. Time Management is one
of the elements of effective productivity.

But
Every one has equal amount of money

86400
second each day
So,

TIME cannot be managed

What we can do is to
Manage our self in order to get the
time you need to get the things done
that you want to do, or have to do.
Good time management is just
good self management

Why time management?

Good time
management

Poor time
management

More stress
Difficulty in achieving
goals
Frustration and
aimlessness
Poor performance
Wastage of time

More confidence
Increases efficiency
Accomplish more
Less stress
Enables to meet dead
lines

Time
management
principals

Principal 1: you cant get

everything done
So, Arrange the works at the
basis of priority.
design it in such way to put
pressure on that top priority
works.
Redefine success as getting top
priorities
done,
anything else is a pleasant extra..

Make SMART goals

S specific
M Measurable
A Achievable and positive
R Realistic and Rewarding
T Time bound

Principal 2: Utilize your time better

Make a list of things to do each day and
focus on three-four key goals from you
daily To Do list
Do one thing at a time.
Tackle the toughest assignments in your
Prime Time (most productive time of
the day)
Incorporate clean-up day periodically as
part of your work management practices
Find the source of wastage of time

PANCH AMRUT
Step 1: Define your role
Step 2: Set your monthly goal
Step 3: Schedule your weekly
time
Step 4: Adopt it daily -80/20
Step 5: Act on it.
NOW!!

Principal 3: Expect Changes

Be fl exible
Be prepared
View change as a challenge
Understand events which you
have control
Understand events which you have
no control

Principle 4: Plan your

Day

At the beginning or end of the day glance at your

goals
Write a To Do list
Prioritize work
A =Must be done, today
B =Must be done, not required today
C =Everything else

Dont over schedule -- leave open time

Dont beat yourself up when your plans
change
Focus on the As
Deal with one paper only once

Prime time
The time of the day that you are m o s t
p r o d u c ti v e .
D e te r m i n e t h e h ou r s of the day
you are most productive (early
morning/mid-afternoon)
Schedule monotonous / routine tasks
during non-prime time hours.
S c h e d u le c r e a t iv e or intense
tasks during peak times.

Usual energy level graph

2

1.8

1.6

1.4

1.2

0.8

0.6

0.4

0.2

0
8 : 0 0 AM

10

12

4 : 0 0 PM

Principal 5: life is tough

Dont be surprised when it is!
If you are able to view yourself as a
problem solver, you could perceive
problems differently -- as the reason you
have a job.
You are here because you choose to be
here!

Now its time to find the time

robbers
Imposed by our
environment
Interruptions
too much work
waiting for answers
lack of authority
unclear job
descriptions/goals
unused reports
unnecessary/unproduc
tive meetings

failure to delegate
Imposed
by us
poor attitude
Absentmindedness
personal
disorganization
failure to listen
unclear
goals/expectations
Procrastination
poor planning
inability to say no
burnout
lack of interest
unnecessary
perfectionism

Estimating Time
Things I Must Do
+
Things I Want to Do +
Wasted Time =
___________

168 hours

Procrastination
If you have to eat a frog, be sure you dont
stare at it too long.
Anonymous

Procrastination
Conscious and Unconscious
Unpleasant or Overwhelming Tasks
We put them off....our productivity drops...our self
esteem drops
To counter procrastination
Set a deadline
Do the most unpleasant part first so you end
the day with a pleasant activity
Make a game of it
Build in a reward
Divide into smaller jobs

He who lets time rule him,

will live the life of slave
because,

The great dividing line between

success and failure can be
expressed in five words:

I DID NOT HAVE TIME..

If,
you can fill the unforgiving minutes
with sixty seconds worth of
distance run
Yours is the World and everything
thats in it
And which is more-

Youll be a Man; my
son!
Rudyard Kipling

Thank You