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TOPIC 6:

ORGANIZATIONAL/ADMINISTRATIV
E PLANNING

5. Organizational Plan
This topic covers:
1.
Information about the company vision,
mission & objective
2.
Organizational structure
3.
Human resource planning
4.
Office equipment and facilities
5.
Administrative budget

Organization structure
The ways an organization divides its
labor into distinct tasks and then
coordinates them
the pattern of jobs and groups of jobs
in an organization.
It is an important cause of individual
and group behavior.
Often discussed as organizational
chart

Organisational Structure
Functions Structure
Regions/Parts Structure
Matrics Structure
Clients Structure
Products Structure

Common organizational
structure

Functional structure

An organization in which similar and related


occupational specialties are grouped together
Jobs are combined according to the functions of
the organization

Functional Structure
OBM Company

Engineering

Reliability

Manufacturing

Distribution

Finance

Public
Relations

Human
Resources

Purchasing

Product structure
All jobs associated with producing and selling a product or
product line will be placed under the direction of one
manager
Product becomes the preferred basis as a firm grows by
increasing the number of products it markets

Product Structure
OBM Company

Small
Household
Appliances
Appliances

Large
Household
Appliances
Appliances

Commercial
Commercial
Appliances
Appliances

Building
Building
Materials
Materials and
and
Products

Lawn
Lawn and
and
Garden
Garden
Products

Automotive
Products

Customer Structure

Structure is based on different categories of


customers have independent needs that differ
from each other
The importance of customer satisfaction has
stimulated firms to search for creative ways to
serve people better

Customer Structure
OBM
Company

Retail
Stores

Mail Order

On-Line
Sales

Institutional
Sales

Government
Contracts

Geographic/regional Structure

Establish groups according to geographic area


The logic is that all activities in a given region
should be assigned to a manager
Advantageous in large organizations because
physical separation of activities makes
centralized coordination difficult
Provides a training ground for managerial
personnel

Example of Geographic Structure

Matrix structure

An organization in which specialists from


functional departments are assigned to work
on one or more projects led by a project
manager

Sample of Matrix Structure

Exhibit 5.10

Sample of Matrix Structure

Exhibit 5.10

Mixed structure
Is a hybrid structure
Combination of at least two structure
Purpose to gain the advantages of one
structure and reduce its disadvantages by
incorporating the strengths of different
structure

Example of mixed structure

Human resource planning

Position

Number of staff

General manager

Manager

Account officer

Marketing officer

Operations officer

Administrative clerk

Operations clerk

Roles and responsibilities

Position
General
manager

Account officer

Main tasks
To plan, implement, and control the
overall management of the business
To plan and monitor the strategic
progress of the business
To accountable for the overall
performance of the business
To take charge of the overall financial
aspect of the company

Salaries, allowance, and others

Position

No.

Monthly
salary
(RM)

EPF
(13%)
(RM)

SOCSO
(2%)
(RM)

Amount
(RM)

General Manager

6,000

780

120

6,900

Manager

9,000

1,170

180

10,350

Account executive

3,000

390

60

3,450

Marketing
executive

2,800

364

56

3,220

Total

23,920

Office furniture, equipment and others

Item

Quantity

Price/unit
(RM)

Total cost
(RM)

Office furniture

3 sets

2,000

6,000

Personal computer

4 sets

5,000

20,000

15,000

Office renovation
Total

41,000

a.

Administrative Budget
Item

Total (RM)

Furniture and fitting

41,000

Salaries

23,920

Rental deposit

9,000

Utilities deposit

1,000

Grand Total

74,920.00