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Directorate for Personnel and

Records Management

SONNEL
WELFARE
ALLMANAGEM
R
PERSONNEL
AND ABOVE
RECORDS
Alignment of Individual
Performance Card (IPC) and PGS
Individual Score Cards (ISC)

N:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"

Vision, Mission, Identity, Core Values


SWOT Analysis
Strategic Shift
Personal Charter Statement
Personal Governance Scorecard
Individual Performance Card
Individual Scorecard
Alignment of Professional Objective with Main Activity of IPC & ISC
Alignment of IPC with ISC
Alignment of IPC with ISC (Subordinate)
Alignment of subordinate with Immediate Supervisor (ISC)
Alignment of Individual Scorecard to Division Scorecard
Alignment of Division Scorecard to Unit Scorecard
DOs and DONTs in creating CS, PGS, IPC & ISC

N:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"

PHOTO

PSUPT JUAN B DELA CRUZ

MISSION
Fulfill the plan of the
almighty and be able to
contribute to the PNP
organization.
Guide my children to
become better individual
and good father to my
children.
CORE VALUES
Love for GOD
Respect
Intelligence /fortitude
faithfulness

By 2032 with Gods grace and mercy, I shall have been


retired from the PNP service with the rank of Police
Chief Superintendent, established my own private
investigation agency and travelled around the globe
with my family

PERSPECTI
VES
FINANCIAL

PROFESSION
AL

SOCIAL

PHYSICAL

SPIRITUAL

STRENGTHS
Monthly Income

Educational
attainment

Highly motivated

Active in sports

God fearing

WEAKNESSES

No savings

OPPORTUNITIE
S
Business
Investment

THREATS
Unexpected/unpla
nned expenditures

Insufficient
trainings and
seminars

Availability of
trainings and
seminars within
and outside PNP
organization

Time constraints

Sometimes antisocial

Linkage with
different civic
organizational
group

Media and
negative
perception of the
community

Migraine

Presence of
Gym/Health
Fitness

Side effects of
taking pain
reliever

Church inside the


camp

Wickedness of
other people and
temptations (night

Irregular mass
attendance

life, drinking liquor


& others)

PERSPECTIV
ES
FINANCIAL

PROFESSIO
NAL

FROM
(Present State)
No savings

Insufficient trainings
and seminars

TO
(Desired State)

OBJECTIVES
(Verb+Adjective+Noun
)

Sufficient savings

Establish financial
stability

Adequate trainings
and seminars

Develop excellent
knowledge & skills in
Human Resource
Management and in
the field of
Administration

SOCIAL

Sometimes anti-social

Invigorated social
interest

Strengthen harmonious
relationship with civic and
other organizations in
uplifting poverty and
ignorance

PHYSICAL

Migraine

Physically and
mentally fit

Maintain sound mind and


body

PHOTO

PSUPT JUAN B DELA CRUZ

MISSION
Fulfill the plan of the
almighty and be able to
contribute to the PNP
organization.
Guide my children to
become better individual
and good father to my
children.
CORE VALUES
Love for GOD
Respect
Intelligence /fortitude
faithfulness

By 2032 with Gods grace and mercy, I shall have been


retired from the PNP service with the rank of Police
Chief Superintendent, established my own private
investigation agency and travelled around the globe
with my family
Establish Financial stability
Develop excellent knowledge & skills in Human Resource
Management and in the field of Administration

Maintain sound mind and body


Strengthen harmonious relationship with civic and
other organizations in uplifting poverty and ignorance
Maintain spiritual growth and development

PERSPECTI
VE

TARGETS
OBJECTIVES

MEASURES
% of Return Of
Investment

FINANCIAL

Establish financial
stability

PROFESSIO
NAL

Develop excellent
knowledge & skills
in Human Resource
Management and in
the field of
Administration

SOCIAL

Strengthen
harmonious
relationship with civic
and other
organizations in
uplifting poverty and
ignorance

No. of activities
attended/participa
ted

Maintain sound mind


and body

No. of physical
activities and
conditioning
exercises
attended

PHYSICAL

% of saving s from
salary & business

No. of units
enrolled
No. of trainings,
schoolings &
seminars attended

INITIATIVES

2015

2016

2017

new

15%

30%

45% Put up security agency

15%

Extra savings in
PSSLAI/AFSLAI

5%

10%

20%

12

24

32

40

Enroll in
Universities/Colleges
for Masteral Degree
and other related HRM
courses to improve and
enhance the quality
service
Participate actively in
civic, Gos, and NGOs

10

15

30

40

Participate actively
in pulisteniks and
hataw very Tuesday
and play basketball
regularly

CPNP Strategic Focus

DUTIES & RESPONSIBILITIES


Provide effective and efficient performance of my duties and
responsibilities as Administrative Officer, DPRM through my
developed excellent knowledge & skills in Human
Resource
Management
and
in
the
field
of
Administration.
Enabling actions:
1. 7:45 AM Supervise the conducts of daily personnel
accounting formation
2. 8:00 AM 5:00PM - attend to assigned tasks as HR officer
a.
b.
c.
d.
e.

Supervise the Operation of Message Center.


Check and Sign Certificates.
Check/sign communication
Check/sign memo compliances
Check/sign office order for assignment/reassignment or
any movement (travel) of DPRM Personnel
f. Check/sign LO issued firearms of DPRM Personnel

PSUPT JUAN B DELA CRUZ


O-11111
Administrative Officer
DPRM

PHOTO

g. Check/sign DTR and Duty Status every 15th and 30th of the
month
h. Conduct surprise inspection to all division to ensure 100%
attendance & observance of Tamang Bihis
i. Develop competence, values oriented and discipline DPRM
personnel
j. Act as supply officer
k. Sign memo request for repair and procurement of DPRM office
equipment/supplies
l. Perform other duties as directed
3. 5:00 PM Onward (on call)

PSUPT JUAN DELA CRUZ


MANUEL R GAERLAN
Rank/Name & Signature of
& Signature
Individual

PSSUPT
Rank/Name

INDIVIDUAL SCORECARD
Administrative Officers Scorecard
Rank/name

PHOTO

: PSUPT JUAN B DELA CRUZ

Position
: Administrative Officer, DPRM
Period covered
: May 25-29, 2015

Main Activity: Provide effective and efficient performance of my duties and responsibilities as
Administrative Officer, DPRM through my developed excellent knowledge & skills in Human
Resource Management and in the field of Administration
SUB-ACTIVITY
(Enabling Actions)
a. Supervise the conducts of
daily personnel accounting
formation
Check, approve and sign Daily
personnel accounting report
b. Supervise the operation of
message Center:

Review/check all incoming


& out-going
communications

Signs routing slip for


appropriate staff actions of
concern divisions after
evaluation and
determination of action
requested
c. Checks/signs Certificate

Duty Status

Non-Money Property

Measures
No. of DPAR checked,
approved and signed &
returned to C, Clerk
For dispatch to IAS
No. of reviewed/checked
and signed routing slip and
returned to encoder for reencoding & preparation of
acknowledgement receipts
prior to its dispatch
No. of reviewed/checked and
signed routing slip and forwarded
to Ex-O for review

No. of certificates
approved/signed and

TARGE
TS

ACCOMPLISHMENT
Mon

Sat

Sun

TOTA
L

Tue

Wed

Thurs

Fri

144

38

30

27

40

19

154

150

42

35

32

30

25

164

COS
T

REMARK
S

SUB-ACTIVITY
(Enabling Actions)
d. Checks/signs
communication re:
submission of names
recommended for
command activities,
seminar, schooling,
trainings, etc
e. Checks/signs memo
compliance such as the
following:

Monthly Personnel Accounting


Report
Gains and Losses
Rank Profile
Disposition/Roster of troops
Statistical Report re Profile of
DPRM personnel
Issued firearms
Monthly Recurring Reports
PSUPT T.O. Position
Mandatory Career Training
Profile

Measures

No. of checked/signed
communications and
forwarded to Ex-O for
approval prior to the
submission to the
concerned office

ACCOMPLISHMENT
Tue
Wed Thurs Fri

TARGET
S

Mon

Sat

Sun

TOTA
L

COS
T

REMAR
KS

No. of reviewed/signed
documents and
submitted to:
PAIS
DHRDD
NAPOLCOM

f. Checks/signs office order for


assignment/reassignment, or No. of checked orders and
forwarded Ex-O for
any movement (travel) of approval
DPRM personnel
No. of checked/signed LO
g. Checks/signs LO for issued orders and forwarded to
Ex-O for signature prior to
firearms of DPRM personnel
its distribution to
concerned personnel
h. Checks/signs the DTR and
No. of checked/signed
th
th DTR/Duty Status and
Duty Status every 15 and 30
forwarded to concerned
of the month for NUP
office

80/mont
h

2/month

40

40

80

Every 4th
week of the
month

Every 15th &


30th of the
month

SUB-ACTIVITY
(Enabling Actions)
i. Conduct surprise inspection to all
divisions to ensure 100%
attendance and observance of
Tamang Bihis
j. Supervise the preparation of
weekly DPRM Staff conference
Review, corrects and sign the
minutes of conference
Act as Secretariat during
conference
Ensure the availability of DPRM
conference room
k. Develop competence, values
oriented and discipline DPRM
personnel

Facilitate the conduct of


quarterly DPRM Fellowship
(program/ensure 100% of
personnel attendance)

Endorse DPRM personnel to


undergo schooling, training and
seminar

Prepares Board Resolution for


the qualified applicant of DPRM
quartering unit
l. Act as Supply Officer

Conduct quarterly inspection


and inventory of DPRM supplies
and equipment (w/supply
PNCO)

Checks/Signs inventory reports


(forwarded to HSS/NAPOLCOM)

Signs memo request for

Measures

TARGE
TS

Mo
n

Tue

ACCOMPLISHMENT
Wed Thur
Fri
Sat
s

Su
n

TOT
AL

No. of surprised inspection


conducted

No. of reviewed, corrected


minutes of conference and
forwarded to Ex-O for final
corrections & approval prior to
its distribution to all concerned
divisions

No. of conference attended and


act as secretariat
No. of fellowship conducted

REMARK
S

No
fellowship

2/Qtr

No BHRMT

1/Qtr

No board
attended

1/Qtr
No. of personnel endorsed for
schoolings, trainings and
seminars

COS
T

No. of prepared resolution and


forwarded to Ex-O for
check/review

No. of inspection and inventory 1/mont


conducted
h
No. of inventory reports signed
1/mont
& forwarded to concerned
h
offices
No. of signed memo request
for payment of bills and
forwarded to BFO

1/mont
h

SUB-ACTIVITY
(Enabling Actions)

Measures

TARGE
TS

m. Signs memo request for


repair and procurement of
DPRM office
equipment/supplies

No. of memo requests


signed and forwarded
to BFO

n. Perform other duties as


directed by my superior
officers
Attends conferences
Act as Secretariat of DPRM
NUP Selection

o.

No. of conferences
attended
No. of prepared
board resolution and
forwarded to
concerned division for
review/comments
prior to its finalization
& approval of TDPRM

Attends
Command
Activities
Rank Inspection
No. activities
Pulistiniks Hataw na
attended
(Weekdays)
Pulistiniks Hataw na

(as

schedule)

Mo
n

ACCOMPLISHMENT
Tu We Thur Fri Sat
e
d
s

PSUPT JUAN B DELA CRUZ


Noted by: PCSUPT MANUEL R GAERLAN

TOT
AL

COST

REMAR
KS

No request

1/mont
h
1
1/Qtr
1
1

1
1

1
Monday Flag Raising

Friday Flag Lowering


SUB-TOTAL
AMOUNT RECVD
GRAND TOTAL
I hereby certify the correctness and validity of all entries which I personally made.

Sun

Every 1st
Friday of
the month

1
0
1

No
schedule

IP CARD

DUTIES & RESPONSIBILITIES


Provide effective and efficient performance of my duties and
responsibilities as Administrative Officer, DPRM through my
developed excellent knowledge & skills in Human Resource
Management and in the field of Administration
Enabling actions:
1. 7:45 AM Supervise the conducts of daily personnel
accounting formation
2. 8:00 AM 5:00PM - attend to assigned tasks as HR officer
a. Supervise the Operation of Message Center.
b. Check and Sign Certificates.
c. Check/sign communication
d. Check/sign memo compliances
e. Check/sign office order for assignment/reassignment or
any movement (travel) of DPRM Personnel
f. Check/sign LO issued firearms of DPRM Personnel

IP CARD

IP CARD OF CHIEF CLERK (subordinate)


CPNP Strategic Focus

DUTIES & RESPONSIBILITIES

Perform effectively and efficiently my duties and


responsibilities as the Over-all Chief Clerk, DPRM
through my developed excellent Human Resource
Management skills and Supervisory competencies.
Enabling actions:
1. 7:45 Conduct Daily Personnel Accounting
2. 800- 5:00- Attend to assigned tasks as Chief Clerk
DPRM
a. Check communication for proper disposition
b. Check the submitted DPAR from different Division
prior to its submission to Internal Affairs Service;
c. Check certificates (Duty Status, Non money
Property, Employment etc.)
d. Correct drafted memoranda prepared by Admin NUP
Assistant;
e. Review/correct memorandums and memo
compliances;

SPO4 MANUEL B
BARTOLOME
001212
Chief Clerk
DPRM

PHOTO

h. Prepare detail of personnel for Pulis Hataw Na


Program ;
i. Check the attendance of DPRM personnel during
Command activities
j. Prepare Office Duty Detail for PCOs and PNCOs;
k. Prepare memo/letter referral;
l. Disseminate memo directives/guidance coming
from DPRM/Command Group;
m. Informed Command Group and Division Chiefs on
their schedule conferences ;
n. Performed other tasks as directed;
3. 5:00 PM Onward (On Call)
SPO4 Manuel B. Bartolome
DELA CRUZ
Rank/Name & Signature of
& Signature
Individual
Immediate Supervisor

PSUPT JUAN B
Rank/Name

SCORECARD OF CHIEF CLERK


Rank
Bartolome

PHOTO

Position

Period Covered

SPO4 Manuel B
Chief Clerk
May 25-29, 2015

Main Activity: Perform effectively and efficiently my duties and responsibilities as the Over-all Chief
Clerk, DPRM
through my developed excellent Human Resource Management skills and Supervisory
competencies.
ACCOMPLISHMENTS

Sub-Activity
a.

Conduct
Daily
Personnel
Accounting Report
(DPAR)
b. Check
communication for
proper
disposition.

c.

Check the
submitted DPAR by
different
Division/Offices
prior to the
submission to

Measures

Target

TUE
THUR
MO
WED
S
S
N

FRI

SAT

SU
N

Total

No. of DPAR conducted


No. of communications
(with proper disposition)
forwarded to C, Admin
Officer for signature &
other instruction (in the
routing slip)
No. of DPAR
checked/signed prior to
its submission to Internal
Affairs Service (IAS)

Cost

Remarks

144

38

30

27

40

19

154

IP CARD
PHOTO

PHOTO

PHOTO

PHOTO
PHOTO

PERSONAL CHARTER
STATEMENT
Charter Statement must compose of Identity, Vision, Mission, Core Values and Objectives
OBJECTIVES OF PERSPECTIVES
-Objectives on 7 Facets of Life

VISION
-Desired future state
Must be time bound of at least 10 years
Must follow the SMART & BHAG formula
S-specific
B-big
M-measurable
H-hairy
A-attainable/achievable
A-audacious
R-realistic
G-goal
T-time bounded

Must have at least 5 perspectives


(PROFESSIONAL, FINANCIAL, SOCIAL,
PHYSICAL, SPIRITUAL)
Must follow the VAN formula
(VERB+ADJECTIVE+NOUN)
Professional Objective must be related with
present designation
Refrain from using to, I will, to be in starting
your statement of your objective.

IDENTITY

MISSION

-Distinct & unique


personality
Must have name and
picture

-Purpose in life
-Reasons for existence

CORE VALUES
-Bedrock of ones character

PERSONAL GOVERNANCE
SCORECARD
PERSPECTIV
E

TARGETS
OBJECTIVES

MEASURES

2015

2016

2017

INITIATIVES

PERSPECTIVE-must be the same with the perspectives stated in


the CS
OBJECTIVES-copy the objectives crafted in the CS
MEASURE-measure the result/outcome of your initiatives
TARGET-set a realistic target for every year
INITIATIVES-Plans, Programs and Activities (PPAs) to be taken
in order to achieve the stated objectives

IP CARD
Must follow the specifications
Enabling Actions are enumerated/listed daily tasks that are
measurable/quantifiable
SCORECARD
Must follow the specifications
Must set an achievable targets
(6mos/4weeks/5days)
Sub-Activities (Enabling Actions) in the ISC are specific tasks
that are measurable/quantifiable
Measures or Enabling Actions must show continuity or ending
process of work

WELFARE
RECTORATEPERSONNEL
FOR PERSONNEL
AND ABOVE
RECO

TRANSFORMATION
Our Shared Commitment!!!
END OF PRESENTATION

VISION:..." HIGHLY CAPABLE,


EFFECTIVE AND CREDIBLE POLICE
SERVICE"

END OF
PRESENTATION