Integrated Project Management

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667990 Asset accounting-29.pptx
Integrated Project Management
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PS Master Data
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Business Scenario : Investment Project E-99##
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Business Scenario : Customer Project T-200##
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Phases in a Project
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Copyright 2010 Deloitte Development LLC. All rights reserved.
SAP Project System

Structures
Part 2 Project Structures

Overview of the basic data used in a project and what this data is used for:
WBS elements
Activities
Documents
PS texts
Milestones
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Understand the Project Builder, and the various options it provides for working with
basic data
Workbreakdown Structures
The project definition is an outline of all objects created within a project.
The project definition contains data that affects the entire project (start and finish
dates, for example, and organizational data).
The work breakdown structure (WBS) shows the individual elements of a project
in a hierarchical structure. A WBS is the operative basis for planning further steps
in a project. Here the focus is on planning, analysis, description, control, and
monitoring costs, basic dates, and budgets.
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Work Breakdown Structures : Structure
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Work Breakdown Structures : Functions
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The Project Builder
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Work Breakdown Structures Operative Indicators
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WBS: Organization and Responsibilities
WBS: Maintenance Options
WBS : Hierarchy Graphic
Activities and Networks

Activities
describe the various tasks and work involved in the project, and the
temporal and causal relationships between these tasks.
Here,
the focus is on planning, analyzing, describing, controlling, and evaluating

costs, scheduled dates, resources, and material requirements.
the Project Builder and the project planning board, you can create both WBS
elements and activities, and maintain data for these.
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In
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Activities and Networks: Structure
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Activities and Networks: Functions
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Different ways of Defining Activities
Network Graphic
Relationships
Mass Change
Sales Pricing
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PS Texts, Documents, Milestones : Assignments
Milestones
SAP Project System

Planning
Planning Business Scenario

The different planning methods will be demonstrated for projects with and
without network activities:
If projects have activities , then dates , costs , payments, capacity requirements
and material requirements can be planned automatically
If projects do not have activities , you can plan dates, costs and payments
manually
Revenues can be planned using billing elements or the SD documents assigned

to the project
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Aspects of Planning
The Project Planning Board and Simulations

The
project planning board is a tool that enables you to process the entire project
structure (WBS elements, activities and the objects assigned to them) in an
integrated environment.
You
can simulate projects at various stages, and use this information for planning:
To estimate costs, deadlines, and capacities during the quotation phase
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To compare various options during the course of the project. You can then use the best
option in your operative project.
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The Project Planning Board : Objects
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The Project Planning Board : Integration
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Icons used in Project Planning Board
Simulation : Process
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Simulation: Data Transfer
You
can schedule dates manually for WBS elements (as basic dates).
You
can also use activities to schedule automatically.
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Scheduling
Dates in Projects
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Basic Dates for WBS Elements
Scheduling
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Basic Dates : Effects on Scheduling
Resource Planning
Resource planning refers to the following:
Planning internal processing by means of internal processing activities.
You can evaluate capacity requirements for work centers, and use the project
planning board to level capacities.
At the same time, you can also use the project planning board to distribute the
work among employees (workforce planning).
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Planning external services by means of external processing or service activities.

In this case, purchase requisitions are generated in Purchasing (at the latest,
when the activity is released).
The purchasing department then procures the services in question externally.
Resource Planning
Internal Processing
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Distribution of Work among Workforce
External Processing
Material Requirement Planning ( MRP )

You plan material requirements by assigning material components to activities.
Material requirements form the basis for procurement - whether the material is to
be produced in-house (production) or procured externally (purchasing).
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You can assign material components to activities manually.

Alternatively, you can use the BOM-PS interface to assign BOM components
automatically to activities.
Materials in Projects
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Integration with MM and PP
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Procurement using Requirements Planning
Direct Procurement
BOM PS Interface
BOM PS Interface
Planning Costs and Revenues

You also plan costs in your projects:
Manually for WBS elements - using structure-oriented planning, cost-elementbased detailed planning, or unit costing
Automatically - using the costing data of the assigned activities
You plan revenues for projects by means of structure-oriented planning, revenueelement-based detailed planning, or PS billing plans. By assigning SD documents
to WBS elements, you can update planned revenues automatically for projects.
You can either plan payments manually using detailed planning, or write them
automatically to the project using the quantity structure of the network or billing
plans.
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You can store different cost planning, revenue planning and payment planning
scenarios in CO plan versions, and evaluate these at a later point in time.
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Cost Planning in Projects
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Planned Costs in Networks
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Planning Revenues - Methods
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Project T- 200##: Incoming Orders and Billing Plan
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SAP Project System

Budgeting
Budget : Business Scenario
You allocate budgets for the various work packages in your investment project
You use the investment program to budget the top WBS element
You then distribute the budget of the top WBS elements among the level 2 WBS
elements
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Cost Planning and Budgeting
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Distributing Budget from the Investment Program
Budget Overview
Availability Control
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SAP Project System

Execution
Execution: Business Scenario

You use various business transactions to post actual data ( actual dates, actual
costs and actual revenues ) in both your projects
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You can use the information system to evaluate aggregated actual data in the
project structure
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Aspects of Project Execution
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Basic Dates for WBS elements
Confirmation Options
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Individual and Collective Confirmations
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Cross Application Time Sheet ( CATS )
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Cost Integration Using Account Assignment
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Cost Integration using Assignment
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Internal Activity Allocation
The Purchasing Process
Milestone Billing
Milestone Billing
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SAP Project System

Period End Closing
Period End Closing Business Scenario

You calculate overheads for your projects. You then settle projects. You use
Schedule Manager to perform period- end closing.
You draw up a results analysis for your customer project ( T-200## ) , and you
settle the project to a profitability segment.
You settle your investment project ( E-99## ) to an asset under construction /

asset
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Period End closing : Procedure
Schedule Manager
Overheads
Settlement
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Generating a Settlement rule for a WBS
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Settlement Rules for Activities
Archiving Steps
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SAP Project System

Reporting
Reporting : Business Scenario
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You use the Structures and Controlling Information systems to evaluate key
figures for your project
Information Systems
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Information Systems: Degree of Detail
Structure Information System

The structure information system evaluates the structural and logistical aspects of
projects, but it is also possible to display costs, revenues, and other data in the
structure.
Benefits
is possible to edit all objects interactively (create, change, display, confirm)
Flexible
selection of columns for fields to be displayed
You
can customize icon toolbars in line with the functions used
You
can save all settings in profiles or overview variants
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It
of using this information system:
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Structure Overview and Individual Overviews
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Functions in the Structure / Dates Info System
Editing All Objects
Graphical Evaluation
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Importing and Exporting Data
Progress Analysis
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Progress Analysis : Measurement Techniques
The Controlling Information System

The controlling information system evaluates, above all, the commercial key
figures of projects.
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The following types of report are available here:

Hierarchy reports
Cost element reports
Line item reports (ABAP List Viewer)
Hierarchy Reports
Going to other Reports
Cost Element Reports
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ABAP List Viewer ( ALV ) for Line Items
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667990 Asset accounting-29.pptx