Presentation Flow
1. SUM Formula
2. Count Formula
3. Count A Formula
4. LEN Function
5. TRIM Function
6. RIGHT, LEFT and MID Function
7. VLOOKUP
8. IF Statements
9. SUMIF, COUNTIF AND AVERAGEIF
10. CONCATENATE Function
SUM FORMULA
The SUM formula does exactly what you would expect. It allows
you to add 2 or more numbers together
Formula : =SUM(5,5) or =SUM(A1, B1) or =SUM(A1:B5)
The above shows you different examples. You can have numbers
in there separated by commas and it will add them together for
you, you can have cell references and as long as there are
numbers in those cells it will add them together for you, or you
can have a range of cells with a colon in between the 2 cells, and
it will add the numbers in all the cells in the range.
Keyboard Shortcuts: ALT + = (equal to sign) : The Shortcut
automatically selects the range of cells above the formula upto an
empty cell. If used after applying a filter on a column, this shortcut
will give subtotal of the filtered values for that column
Shortcut : ALT +
=
Private and Confidential - By Hitesh
COUNT Formula
The count formula counts the number of cells in a range that have
numbers in them
This formula only works with numbers though, It only counts the
cells where there are numbers
Formula : =Count(A1:A10)
COUNTA Formula
LEN Function
TRIM Function
I added in an extra space behind I Love Excel. The TRIM formula removes
that extra space. Check out the character count difference with and without
the TRIM formula.
Private and Confidential - By Hitesh
Biyani
VLOOKUP Function
By far the most used function in day to day operations of many businesses
What it Does : Looks for a value in another table or array and returns value
in the same row from a column you specify
In Simple terms, it does a find action of a value from one sheet or table or
file in another sheet or table or file and copies the value corresponding to
that value from the column specified in the formula
Formula: =Vlookup(lookup_value, table_array, col_index_num,
range_lookup)
Lets Break the above formula in 4 parts
a. Lookup_Value = This is the field that has common references / values to
other file which has more details
b. Table_Array = This is the range that you select from another file or
sheet or table starting from the column which has common references /
values to the lookup_value as defined in (a) above
c. Col_index_num = This is the column reference number from which you
wish to pick values against the lookup value as defined in (a) above
d. range_lookup = This is used to derive approximate or exact match. 0
or False value will provide an exact match whereas 1 or True value
will provide an approximate match
Private and Confidential - By Hitesh
Biyani
Example
Table_Arr
ay
Lookup_val
ue
Range_look
up
Col_index_nu
m
In this example, I am attempting to create Master List from List 1 and List 2 using
Sales ID Person as my Lookup _value
IF Statements
This again is most used formula for a lot of analytical scenarios where a data has to
react differently based on different situations
Logical Statements may include comparison of one value to another using >, <,
=, OR, AND, etc
In simple terms, it looks if the logical statement returns a true value or false value
and accordingly, user can define the value to be displayed if the result is true and
and value to be displayed if result is false. So basically it has 3 parts i.e. IF (logical
test), THEN (if true) and ELSE (If not true)
IF Statements(Contd)
These Formulas do their respective functions i.e. if the criteria are met
Formulas: =SUMIF(Range, Criteria, Sum_Range) | =COUNTIF(Range, Criteria) |
=AVERAGEIF(Range, Criteria, Average_Range)
In Simple Terms, it provides a sum of values within cells, count of cells and average of
values within cells for the criteria if satisfied
Criteria
Examples
Sum_Range
Range
Private and Confidential - By Hitesh
Biyani
Average_Range
CONCATENATE
Simple yet a very effective and useful formula for many day-to-day operations in
office.
This Formula is also denoted by Ampersand (&) Sign and it is used for joining the
values in difference cells
Many a times, we get a database where we feel the need to combine 2 columns or 2
fields, this formula helps you achieve that in no time.
Example
In the above example, I have used Concatenate formula in Column D to derive Full
Names from the information given in Columns A, B and C
Formula: = Concatenate(A2, , B2, , C2) OR =A2& &B2& &C2.
In the above formula, I have combined the First Name, Middle Name and Surname
with Spaces between each of them. The SPACE or any Text has to be denoted in
Quotation Marks to be reflected in the result