Project Management

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

What is a Project?
An organized effort to do something useful or
attain a useful end of result.

Reasons for initiating a

project
A Bright Idea

A Perceived Need

The need to improve a product

Characteristics of a Project

Objectives
Life span
Uniqueness
Team Work
Life Cycle
Customer Specific
Complexity
Risk & Uncertainty

Project Types
Quest
aware
aware
Movie
e
seat
of the
pants

Fog

Painting
by
numbers

Project Types Examples

The early stages of a business improvement project
could be described as fog as the organization knows
it needs to improve performance but is not sure exactly
where to focus.
As clarity emerges, targets for improvements are set,
moving the project into a quest state, but the best
approach to achieve the project is not yet clear.
As the project further elaborates, the design &
implementation details emerge which, when sufficiently
clear, lead to the painting by numbers state.

Project Life Cycle

Conception Phase

Define the need

Return on Investment Analysis
Make or Buy Decision
Budget Development

Study Phase
Determine goals, scope and project
constraints
Identify members and their roles
Define communication channels, methods,
frequency and content
Risk management planning

Design Phase

Resource Planning
Work Breakdown Structure
Project Schedule Development
Quality Assurance Plan

Implementation Phase
Execute project plan and accomplish
project goals
Training Plan
System Build
Quality Assurance

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

Defining Project
Management
the application of knowledge, skills,
tools and techniques to project activities
in order to meet or exceed stakeholders
needs & expectations from a project
it involves coordination of group activity
wherein the manager plans, organizes
staff & other resources, directs & controls
to execute the project within constraints
of time, cost & performance.

Identification
Financing
decision

Implementation
& Management

Formulation

Financing
decision

Selection

Appraisal

Phases of Project

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

EMPOWERMENT

The project manager makes

things happen!

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

Keys to Successful
Projects
or
Duh?!?
Things you already
know but lets review
anyway

PLAN

PLAN
Identify all stakeholders up front!
Develop the project plan before
starting the project
Establish communications protocols
Define your requirements in detail

LEAD

LEAD
Ensure strong, committed management
support
Connect the business goals to the
project
Assign an experienced project manager
Establish clearly defined directions
Set clear performance expectations

COMMUNICATE

Communicate
Communicate objectives frequently
Recognize different perspectives
Check assumptions frequently

Communicate
Manage expectations
Share success and broadcast
achievements
Invite feedback

MANAGE

Manage
Ensure the system design reflects
sound planning
Train all staff in a timely fashion
Make extensive testing a priority!

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management
& Project Management
Project Management Tips

Project Management

General management

There is ever-changing set

of tasks

There is consistent set of

tasks

Responsibility is for crossfunctional activities

Responsibility is limited to
their own function

Operates within
organization structures
which exist only for the life
of project

Works with permanent

organizational structures

Predominantly concerned
with innovation

Tasks are described as

maintenance

Success is determined by
the achievement of stated
end-goals

Success is delivered by
achievement of interim
targets

Learning Objectives
Defining project, its types & life cycle
Defining project management, its
phases
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

Project Management Tips

Project Management Tips

Project Manager does no work other
than manage the project!
Project Manager spends 90% of time
communicating
Establish a speedy conflict resolution
process

Project Management Tips

Understand the project flow from
beginning to end
Identify risks and develop
contingencies
Clearly outline the critical path of the
project

Summary
Defining project, types & life cycle
Defining project management
Phases of Project Management
The role of the project manager
Keys to successful projects
Difference b/w General Management &
Project Management
Project Management Tips

Project Management Resources

Project Management Institute home of the Project

Management Body of Knowledge (PMBOK)
http://www.pmi.org/Pages/default.aspx

NYS Project Management Guidebook Release 2

http://www.oft.state.ny.us/pmmp/guidebook2/index.htm

FNS Handbook 901, Chapter 5

http://www.fns.usda.gov/apd/Handbook_901/V_12/Chapter_5.pdf