How to make an

Effective Presentation?

Communication Skills Unit

NCHPE

General Objective:
By the end of this session, participants
will be able to describe the skills required
to make an effective presentation.

Specific Objectives
Participants will learn ways to:
Plan the presentation
Prepare the presentation
Deliver the presentation

Presentation is an important
method of communication
Message

Sender

Receiver

Foundation of a presentation
Subject knowledge
Audience analysis
Preparation
Practice
Delivery

Anatomy of a good presentation

Introduction: a brief opening (5-10%)
Body: (70-80%)
Conclusion: (5% of the time)
Call for action

Preparation contd.
What are
The objectives of the talk?
The main points you want to

make?

Preparing power point slides

Background white, Text in black color,

with red or blue headings

Base of background deep blue & text in

white
All slides in landscape

Preparing power point slides

Use Arial, Verdana or Tahoma font
Use no font size smaller than 24 point
As heading or subheading use one line only

as far as possible
Headings/ Subheadings in sentence case
No more than 6-8 words per line

No more than 6 lines per slide

9

Preparing power point slides contd..

Avoid yellow
Avoid times new roman font
Avoid italics
AVOID ALL CAPITAL
Avoid fancy animations - distracting
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Preparing power point slides contd..

Using a font color that does not contrast with
the background color is hard to read
Using color for decoration is distracting and
annoying.
Using a different color for each point is
unnecessary
Using a different color for secondary points is
also unnecessary

Trying to be creative can also be bad

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Preparing power point slides contd..

Points always numbered or bulleted
Subheadings indented
When you go to next point, the previous one

should become dull

All slides should be numbered

Visual Aids use as much/many as possible
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Preparing Power Point Slides contd..

If you need to use a slide twice, duplicate

it.
Always check your slides - for spelling

errors, consistency of fonts and layout.

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Use pictures or graphs as appropriate

14

Why Graphs?
Use graphs rather than just charts and
words
Data in graphs is easier to comprehend &
retain than is raw data
Trends are easier to visualize in graph form

Always title your graphs

15

Poor data presentation

Items sold in the first quarter of 2002

16

A Good Graph

17

Neonatal and Infant Mortality over last 20

years
Year

IMR

NMR

1987

113

45.2

Neonatal deaths as
proportion of IMR
40%

1992

107

52.4

49%

1996

79

50.0

63%

2001

64

38.6

60%

2006

48

33.0

69%
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Trends in Neonatal and Infant Mortality

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Practice, practice & practice

20

 Be ready for any emergency

e.g. power cuts, failing computer system /
LCD etc

Get a good nights sleep

Be sure to check out the computer system

(media) beforehand
21

In a presentation, impact will be

Body language (55%)
Voice quality (38%)
Words/Text (7%)

22

Delivery
Greet the audience, and tell them who
you are.
Good presentations follow this formula:
tell the audience what you are going

to tell them,
tell them,
at the end, tell them what you have

told them.

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Delivery contd..
Clear Audible Voice
Avoid monotone
Show enthusiasm,
Show emphasis & emotions
Stick to the plan for the presentation

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Delivery contd..
Smile
Behave naturally
Assume its a small group

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Delivery contd..
Never point at the screen with finger
Never block
Dont read your visuals off the screen
Use your hands to emphasize points

but don't indulge in too much hand

waving.

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Delivery, contd
Keep to the time allotted
Allow 2 to 5 minutes (max) for

each slide
Time to Summarize
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Delivery, contd
Finish strongly:
Encapsulate
Emphasize key words
Sum up with stress

28

Audience strategies
Talk to them, not at them
Involve them
Maintain eye contact
Dont talk to your AV aids
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Audience strategies, contd

Keep an eye on the
audience's body language:
Mood
Face, gestures & postures
Signs of impatience, yawning
and sleeping
Spot signs of interest
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Finished your presentation???

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Pause between summary and

question & answer session

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Handling Questions
Listen carefully
Let the questioner finish
Ask the questioner to clarify/repeat

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To sum up,
A Good presentation is
founded on:
Audience analysis
Planning and Preparation
Practice & rehearsal
Delivery
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To conclude,
Practice, practice, practice
you can be a good presenter

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