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Project Management

Maryam Zahra
Associate at Pakistan Petroleum Ltd.

Projects

Vs

Operations

Exercise
Developing a computer application

Customer invoicing and billing

A cricket match

Renovation/Re-Engineering

University semesters

Treatment of patients in a hospital emergency ward

Airline flights, Railway Journey

Mega Development Project like Dam

Projects Operations
Unique

Repetitive

Finite Infinite (Till life of organization)


Revolutionary change
Unbalanced objectives

Evolutionary change
Balanced objectives (Balanced Score
Card Objective Strategic Objectives in
area
of Finance, Process, Customer, Growth
etc.)

Limited Resources Stable Resources


Flexibility Rigidity /SOPs
Effectiveness Efficiency
Goals Roles
Risk & uncertainty Certainty /Experience

Characteristics of Projects
Temporary Activities
Unique Activities
Complex Activities
Connected Activities
Goal(s) and Objectives
Resources/Cost
Specified Time
Specification/Scope
Creates Goods and Services

Project
A project is a temporary endeavor undertaken to create a
unique product, service, or result. The temporary nature
of projects indicates that a project has a definite
beginning and end.

Project as a System & Conversion


Process
Constraints
Financial, legal, ethical, environmental, logical, cultural, Scope,
Time, Cost and Quality, etc.

Inputs
Wants / needs Problem/ Opportunity

Project

Outputs
Satisfied needs/Solution of the Problem

Resources
6 Ms = Men, Money, Material, Machine, Methods, Management

Relationship of Portfolios, Programs & Projects


Portfolios
Programs

SubPortfolios

Programs

Projects
Projects

Projects

Subprogra
ms
Projects

Projects

Subprogra
ms

Project
s

Project Management
Project management is the application of knowledge,
skills, tools and techniques to project activities to meet
the project requirements.

Project Management Standards


Off the Shelf
Project
Management
Standards

In-House Project
Management
Standards

PMBOK, Prince2,
P2M, BS 6079, ISO
21500, OPM3

Developed by the
organizations based
on
their own specific
requirements,
policies
and environment

Project Parameters/Variables
Scope

Qualit
y
Cost
Time

Project Management Framework


Project Integration
Management

K
N
O
W
L
E
D
G
E
A
R
E
A
S

Project Scope
Management
Project Time
Management
Project Cost
Management
Project Quality
Management
Project Human
Resource
Management
Project
Communication
Management
Project Risk
Management

Initiation
4
7

P
R
O
C
E
S
S
E
S

Planning

Execution
Monitoring &
Controlling
Closure

Project Procurement
Management
Project Stakeholder
Management

Reference From PMBOK

Project Management Process Groups

Reference From PMBOK

Knowledge Areas

Project Management Process Groups


Initiation

Project Integration
Management

Develop Project
Charter

Planning

Develop Project Management


Plan

Execution

Direct and Manage Project


Work

Monitoring & Controlling

Monitor and Control Project


Work
Perform Integrated Change
Control

Project Scope Management

Plan Scope Management


Collect Requirements
Define Scope
Create WBS

Validate Scope
Control Scope

Project Time Management

Plan Schedule Management


Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule

Control Schedule

Project Cost Management

Plan Cost Management


Estimate Costs
Determine Budget

Control Costs

Project Quality Management

Plan Quality Management

Perform Quality Assurance

Control Quality

Project Human Resource

Plan Human Resource


Management

Acquire Project Team


Develop Project Team
Manage Project Team

Project Communication
Management

Plan Communications
Management

Manage Communications

Control Communications

Project Risk Management

Plan Risk Management


Identify Risks
Perform Qualitative Risk
Analysis
Perform Quantitative Risk
Analysis
Plan Risk Responses

Control Risks

Project Procurement
Management
Project Stakeholder
Management

Identify Stakeholders

Closure

Plan Procurement
Management

Conduct Procurements

Control Procurements

Plan Stakeholder Management

Manage Stakeholder
Engagement

Control Stakeholder
Engagement
Reference

Close Project or
Phase

Close Procurements

From PMBOK

Project Management Life Cycle:

Reference From PMBOK

Project Phases

Single Phase Project

Reference From PMBOK

Example of a Three Phase Project


Reference From PMBOK

Example of Overlapping Phases


Reference From PMBOK

Project Integration Management


Process

Key Output(s)

Develop Project Charter

Project Charter

Develop Project
Management Plan

Project Management
Plan

Direct and Manage Project


Work

Deliverables,
Work Performance
Data,
Change Requests

Monitor and Control Project


Work

Change Requests,
Work Performance
Reports

Perform Integrated Change


Control

Approved Change
Requests

Close Project or Phase

Final
Product/Service/Result

Project Scope Management


Process

Key Output(s)

Plan Scope
Management

Scope Management Plan,


Requirements Management
Plan

Collect Requirements

Requirements
Documentation,
Requirements Traceability
Matrix

Define Scope

Project Scope Statement

Create WBS

Scope Baseline

Validate Scope

Accepted Deliverables,
Change Requests,
Work Performance
Information

Control Scope

Work Performance
Information,
Change Requests

Project Time Management


Process

Key Output(s)

Plan Schedule
Management

Schedule Management Plan

Define Activities

Activity List,
Activity Attributes

Sequence Activities

Project Schedule Network


Diagrams

Estimate Activity
Resources

Activity Resource
Requirements

Estimate Activity
Durations

Activity Duration Estimates

Develop Schedule

Schedule Baseline,
Project Schedule

Control Schedule

Work Performance
Information,
Change Requests

Project Cost Management


Process

Key Output(s)

Plan Cost
Management

Cost Management Plan

Estimate Costs

Activity Cost Estimates,


Basis of Estimates

Determine Budget

Cost Baseline,
Project Funding
Requirements

Control Costs

Work Performance
Information,
Cost forecasts,
Change Requests

Project Quality Management

Process

Key Output(s)

Plan Quality
Management

Quality Management
Plan

Perform Quality
Assurance

Change Requests

Quality Control

Quality control
measurements
Validated changes
Validated deliverables

Project Human Resource


Management
Process
Key Output(s)
Plan Human
Resource

Human Resource
Management Plan

Acquire Project
Team

Project staff assignments


Resource calendars

Develop Project
Team

Team performance
assessments

Manage Project
Team

Change requests

Project Communications
Management
Process

Key Output(s)

Plan Communications
Management

Communications
Management Plan

Manage Communications

Project communications

Control Communications

Work performance
information,
Change requests

Project Risk Management Plan


Process

Key Output(s)

Plan Risk Management

Risk management plan

Identify Risks

Risk register

Perform Qualitative Risk


Analysis

Project documents
updates

Perform Quantitative Risk


Analysis

Project documents
updates

Plan Risk Response

Project documents
updates
PM Plan updates

Control Risks

Work performance
information
Change requests

Project Procurement Management


Process

Key Output(s)

Plan Procurement
Management

Procurement
management plan

Conduct Procurements

Selected sellers
Agreements
Resource calendars
Change requests

Control Procurements

Work performance
information
Change requests

Close Procurements

Closed procurements

Project Stakeholder Management


Process

Key Output(s)

Identify Stakeholders

Stakeholder register

Plan Stakeholder
Management

Stakeholder
management plan

Manage Stakeholder
Engagement

Issue log
Change requests

Control Stakeholder
Engagement

Work performance
Information,
Change requests

THANKYOU