INPUT ERROR CORRECTION

3 COMMON ERROR HANDLING TECHNIQUES

(1) correct immediately

(2) create an error file
(3) reject the entire batch.

1. CORRECT IMMEDIATELY

Direct data validation approach

- data error detected and corrected upon entry
Example: Upon detecting a keystroke error or an illogical

relationship, the system should halt the data entry

procedure until the user corrects the error

CREATE AN ERROR FILE

records flagged as errors are removed from the batch and placed in a temporary

error holding file until the errors can be investigated

the update module performs some validation tests.
At each validation point, the system automatically adjusts the batch control totals

to reflect the removal of the error records from the batch.

In a separate procedure, an authorized user representative will later make

corrections to the error records and resubmit them as a separate batch for
reprocessing.

REJECT THE ENTIRE BATCH

errors are associated with the entire batch and are not clearly

attributable to individual records.

The most effective solution in this case is to cease processing and
return the entire batch to data control to evaluate, correct, and
resubmit

BATCH ERRORS

Keep the batch size to a manageable number

GENERALIZED DATA INPUT SYSTEMS

This technique includes centralized procedures to manage the data

input for all of the organizations transaction processing systems.

high degree of control and standardization over input validation
procedures

ADVANTAGES

Improves control by having one common system

consistent standard for data validation
improves systems development efficiency by eliminating redundant routines

5 MAJOR COMPONENTS OF GDIS

1. Generalized validation module

2. Validated data file
3. Error file
4. Error reports
5. Transaction log

The generalized validation module (GVM) performs standard

validation routines that are common to many different applications.
These routines are customized to an individual applications needs
through parameters that specify the programs specific
requirements.

The input data that are validated by the GVM are stored on a validated data file.
This is a temporary holding file through which validated transactions flow to their

respective applications.
The error file in the GDIS plays the same role as a traditional error file.
Error records detected during validation are stored in the file, corrected, and then

resubmitted to the GVM.

 Standardized error reports are distributed to users to facilitate

error correction.
The transaction log is a permanent record of all validated
transactions. From an accounting records point of view, the
transaction log is equivalent to the journal and is an important
element in the audit trail.