Contractor Safety Orientation

Basic Safety

Contractor Safety Pre-Qualification Process

Contractors are required to

complete the qualification
process prior to working at
Sappi.

How this works:

Scoring system of 0 to 40
31 and greater: Accepted
24 30: Provisional Status
Below 24: Rejected

Annual renewal of
information (Changes)

Items contractors are

rated on:

Statistics
Incidents
Training
Inspections
Policies & Procedures
Safety History
How issues are
addressed

Expectations: Contractor Safety Representative

Designate a knowledgeable safety representative

Identify the safety representative to your Sappi contact,
Safety, and Plant Protection prior to each job.

Supply emergency contact list.

Large projects shall have a full time safety
representative.

Expectations: Contractor Training

Contractors are responsible for training their employees

on basic safety policies and site requirements

Proof of training shall be made available upon request.

Site specific orientations can be done by a designated
trainer. Alternative = on-site video or video link

Proof of current safety orientation

Database Entry
Hardhat Sticker
Training Card

Expectations: Project Safety Plan

Sappi Westbrook Contractor Project Plan is required

for each job.

Plan reviewed with mill contact person prior to

beginning work. Signed & submitted.

Job Safety Reviews are performed by Plant Protection

Department and the Area Supervisor when job contact
is not available.

Expectations: Incident Reporting

All incidents must be reported to Plant Protection
immediately.

Contractors are responsible for investigating and correcting all

incidents involving their employees and subcontractors.

Notify the mill contact person directly after any occurrence.

Completed investigation report must be forwarded to mill
contact and Safety within 24 hours of incident. Include root
cause(s) and corrective action plan.

A representative may be asked to participate in any mill

investigation.
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Expectations: Basic Safety

Follow all regulations.
Inform Sappi contact of unique hazards you may encounter
or create.

Any safety devices disassembled must be returned to

working order.
Work with your mill contact if safety equipment is not returned its
original design.

Labels, guards, signs, and etc. shall be intact prior to

removing locks or returning a system to service.

Contractors will perform safety inspections of their work area

and address deficiencies. If using outside inspector notify
Plant Protection before allowing on site.
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Expectations Cont.

Safety Data Sheets shall be provided prior to bringing

materials on site.

Obtain permits prior to starting work (Hotwork, Confined

Space, Line Breaking, and Radiation devices brought
on site).

Maintain good housekeeping practices at all times.

Entry onto our property constitutes consent for vehicle
search / inspections.

Expectations; Westbrook Cardinal Rules

All personnel must follow site procedures for locking

out, tagging out or otherwise isolating energy sources.

All personnel must follow site procedures for testing,

isolation, or entering a confined space.

All personnel working at height must employ the

protection of standard handrails or other approved fall
protection system.

The removal, disabling or bypassing of guards, safety

devices or alarms must be pre-authorized in
accordance with site procedures.
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Cardinal Safety Rules Cont.

All personnel performing cutting, welding or other

hotwork must obtain the appropriate permit prior to
commencing work.

All personnel must follow site procedures related to the

labeling, storage, handling and personal protective
equipment requirements for hazardous chemicals.

All employees are required to immediately report all

injuries and incidents.

All personnel who operate powered industrial trucks or

other in-plant vehicles must follow established traffic
patterns, operating procedures and Rules of the
Road.
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Lockout / Tagout
Lockout/tagout specifics are covered later in the presentation.

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Confined Spaces

Any space that a person can fit into that is:

Restricted in area
Not made for human occupancy
Limited in access and egress
Potentially dangerous from a chemical or process
Configured for entrapment

Confined Spaces include but are not limited to:

Storage Tanks, Process Vessels, Pits
Boilers, Ventilation and Exhaust Ducts, Sewers
Pipelines, Tunnels, Underground Utility Vaults

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Confined Space Cont.

Confined space permit must be

obtained from PPD before entry of
any confined space (call X4911).
All workers shall wear the correct PPE
required for the specific job within the
confined space.
Lifelines and harnesses shall be
utilized.
Respiratory protection shall be
used when required.
Be Ready!

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Confined Space Cont.

Air checks shall be made before initial entry.

Plant Protection performs initial monitoring.

Contractor is responsible for continuous monitoring as

needed.

Rechecks are required if the space is left unattended,

this includes after meals and rest breaks.

Tip: keep an attendant on duty and rotate breaks to

avoid waiting for a recheck.

Rechecks are required when conditions on or around

the space have changed that could affect entrants.
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Confined Space Cont.

Confined Space Entry Procedures:

Equipment is locked out
Personal locks on lock out board
Obtain permit from PPD
Observer accounts for entrants as they enter and exit
the space. Record times on permit.
The contractor shall provide an observer unless prior
arrangements have been made with your mill contact.
When job is complete, confined space permit shall be
closed out and returned to Gate #9 upon job
completion or end of permit time.

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Confined Space Cont.

Observers Duties
The observer shall always be at the entrance when there is
someone inside.
Leaving the entrance with no one is inside invalidates the
permit. PPD must be called to recheck the hole.
Maintain contact with person(s) inside the vessel.
Tend to any lifelines or monitoring devices.
Know location and operation of the nearest phone or radio
for emergency communications.
Be aware of conditions in and around space and how to
recognize symptoms of chemical exposure.
In case of emergency: Do Not Enter The Space!
From mill phone: Call x4222 to initiate CODE 7
From cellphone: Call 207-856-4911
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Hotwork Permits

Burning, Welding, Cutting, Grinding or any work with an

open flame or spark producing device requires a hotwork
permit.

To request a Permit call Plant Protection at X4911.

Crew must be at the worksite with all fire protection devices in
place before receiving a permit. Save time by having your
worksite ready!

Make sure all combustibles & flammables are removed or

shielded, and the area is clean, within 35 ft of the job.

A proper Fire Extinguisher shall be at the work site.

Permit is for the job or task only.
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Hotwork Permit Cont.

Permit is valid until the expiration time and date marked on the
permit. Call if you need an extension.

A fire watch is required at all times even during breaks. Fire

watch must stay at the job a minimum of 1 hour after hotwork

activity is completed.

Fire watch shall be 2 hours under the following conditions: wood

floors, fuel conveying systems, and steel plates over wood floors.

Plant Protection reserves the right to extend a fire watch to

longer periods at their discretion.

Open grated floors may pose additional hazards and require

additional fire watches.

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Hotworks - Welding and Burning

Only trained and authorized users may perform gas cutting or

welding functions.

Always wear appropriate PPE

Welding screens and fire blanket must be used.
Defective cables/hoses will be replaced or repaired
immediately.

Housekeeping coil hoses or hang hoses to prevent tripping

hazards and damage.

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Welding and Burning Cont.

Handle cylinders with care.

Store cylinders properly with caps in place when not in
use. Turn systems off.

All bottles shall be secured using a chain or cable, not

rope.

When not in use cylinders will be stored in approved

locations and separated by material classification.

All Flammable gas devices shall have Backflow valves,

Check valves, and Flashback Arrestors

All portable and fixed systems shall meet all Federal,

State and Local requirements.

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Line Breaking

What is it?
Breaking or working on any pipe line, connected
fitting, valve, pump, or vessel, including clearing of
blockages.

Assume the line still contains the material. Consult

the SDS.

Operations Department and SAPPI Contact must be

notified and precautions discussed before continuing
with work if line is under pressure and/or product is still
in the system.

Line Breaking Permit is required for this type of work.

Contact Plant Protection PRIOR to breaking any lines.

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Fall Protection

100% Fall protection shall be used when

working at heights above 6 feet.

When working around equipment, fall

protection may be required at any height.

Fall arrest systems shall be used with full

body harnesses. Safety belts are not
permitted.

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Fall Protection Cont.

Lanyards with shock absorbers that are the proper length

shall be used. Multiple lanyards shall not be connected
together at any time.

Only proper anchor points shall be used.

Alternative to full fall protection would be a work platform
with safety rails and kick boards.

Movable platforms still require personal fall protection

devices.

The contractor shall have a rescue plan.

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Ladders
Utilize proper ladder for job (straight, extension, or step

ladders)
All ladders must meet OSHA Standards and carry the

ANSI Label.
Portable metal or wood ladders are not allowed on mill

property.
Ladders shall be inspected prior to use and taken out of

service if deemed unsafe.

All straight ladders must be tied off when in use.
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Scaffolding
All Scaffolds shall be erected according to OSHA

regulations.
Shall be permitted by a competent person. The

permit shall be displayed on scaffolding.

The competent person shall be identified to the

project planner.
Scaffolding shall be barricaded if unsafe to enter.

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Machine Guarding

A machine guard is a barrier that prevents entry of any

body part into the point of operation.

DO NOT remove, alter or disable machine guards while

the machine is running.

Lock out equipment properly before removing guard.

Replace guards before start-up.

Do not override, bypass or make any guard inoperative.

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Barricade

There are two types of

conditions that warrant the use
of temporary barricades:
Danger! Red. The immediate
threat of death or serious injury.
Caution! Yellow. An unsafe
condition that presents a lesser
threat to injury.

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Barricade Cont.
The barricade must be positioned far
enough away from the hazard so that,
upon approach, the individual is not
exposed to the hazard.
A Barricade must completely surround
the hazard.
A good rule of thumb is to install the
barricade at least six feet from the
hazard.
A Barricade Tag must be completed
and attached to every side of the
barricade and visible upon
approach.
A clearly legible description of the
hazard must be written.
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Barricade Cont.

When working in, around or passing through

Barricaded Areas:
Always read the Barricade Warning Tag.
Individual(s) may cross the yellow barricade once
they are aware of what the hazard is and take all the
necessary safety precautions.
The area could require additional PPE.
Only individuals who are authorized to repair the
conditions may enter a Red barricaded area.
In the event that a barricade is found erected with no
description of a hazard, DO NOT CROSS THE
BARRICADE and contact Plant Protection.

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Barricade Cont.
If you come across the remnants of broken barricade tape,
you must consider the unsafe condition still exists. Do not
enter and contact Plant Protection.
If the barricade will block runways or exits notify Plant
Protection and the SAPPI representative for the job.
Alternate routes may be required and signage shall be
posted.
Removing the barricade is the responsibility of the employee
that erected the barricade or a designate.

Never assume that work being

done by others is complete.
Respect all barricades.
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Hazard Communication

You have the Right-to-Know

Safety Data Sheets are
available 24 hours a day

Computerized system called

Comply Plus, aka Dolphin

Written policies available in

safety office and Hard Copy
SDSs

Always check labels and SDSs

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The HMIS system is used at

the Westbrook Mill.
0 = minimal
4 = severe
GHS Icons in process.
GHS system
0 = severe,
4 = minimal.
KNOW WHICH SYSTEM
YOU ARE USING !!!!

Hazard Communication Cont.

All contractors are required to comply with the HAZARD

COMMUNICATION STANDARD.

All contractors must have Safety Data Sheets immediately

available for any hazardous substance brought onto mill
property.

All hazardous materials must be properly identified and a

list given to Plant Protection and Safety.

All hazardous materials must be identified by the

manufacturer with a warning label.

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Hazard Communications Cont.

Labels must identify contents with a name and HMIS /

NFPA ranking system that is recognizable / legible.

General Hazard Category, must be identified

(flammable liquid, poison, etc.)

If pipe labels are removed they must be replaced per

mill labeling system. Work with your mill contact for
replacement labels.

33

Global Harmonization System

New OSHA requirement. Employees must be trained

to understand

New Icons:

Combination of all hazard warning systems including

DOT

Uses Pictograms for hazard warnings.

Standardizes SDS formats

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Oil Spills

Immediately report all spills to

Plant Protection.

All spills are reportable!

If any oil spills into the floor drain
report it to the Treatment Plant
immediately. X 4537

Contain spill if possible.

Clean up spills to prevent
accidental slip and falls.
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Lead

Several potential sources of

lead at our facility.
Paint
Welding activities
Boiler Ash

Do not disturb lead based

products.

Abatement activities are

performed by qualified
contractor and require a lead
plan.
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Asbestos Containing Materials

There is Asbestos found through
out the Mill.
Friable (pipe lagging)
Nonfriable (transite)
Mill survey available in Safety
office.
Abatement and remediation is
performed by qualified
contractors.
If you have questions or suspect
you have been exposed contact
your supervisor and Plant
Protection.

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Radiation
Radiation sources are located

throughout mill. They can be found on

paper machines, coaters and boilers.
All devices are identified with a purple
and yellow three blade propeller symbol.
If maintenance is required inside a
vessel, it must be locked out and
monitored. Contact PPD.
If bringing a radiation source on site,
moving an on site source, or using a tool
with an internal source a radiation permit
is required. Contact Plant Protection.

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In case of an emergency

involving a radiation
source, the area must be
roped off 20 ft. in every
direction.
Contact PPD at x 4222.

Personal Protective Equipment

Contractors are required to wear PPE from gate to

gate.

Head Protection
Ear Protection
Eye Protection
Foot Protection
Hand Protection
Clothing Protection
Chemical
Welding
70E Clothing

39

Hardhats
Mandatory for all
construction projects.
Visitors/Vendors must wear
on site.
Only ANSI Z89 approved
hardhats are to be worn.
Hardhats are only to be
used as designed.
Bump caps are not to be
used by contractors at our
facility.

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Hearing Protection

Shall be worn throughout

the mill.
Exempt areas are labeled
throughout mill.
Contractors shall provide
their own hearing
protection.
If hearing aids are worn,
they must be removed in
areas requiring hearing
protection and proper
hearing protection must
be worn.

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Safety Glasses

Approved eyewear only - must have ANSI Z87 stamp

Minimum approved eyewear is safety glasses with
sideshields
May need additional protection

Polarized, dark tints, or mirrored glasses are not

acceptable inside the mill.

Contractors provide their own safety glasses.

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Safety Shoes

Must be worn in all areas of

the mill except the offices

Must comply with ASTM

2413

Be aware of heavy or sharp

objects

Protected toe is required.

Protected shank may be
required depending on task
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Hand Protection

Glove Policy!
Use gloves unless there is a

higher hazard like rotating

equipment.
Wear proper type for the job
(cut resistant, chemical, etc).
Use handles, holders, or
other aids whenever
possible.
Avoid rough, jagged edges.
Keep fingers away from pinch
points.
In good condition.

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Note: In the past year 2

amputations have
occurred at SAPPI sites
from contractors using
drills to mix materials in
buckets and gloves being
caught by spinning mixer.

Knife Policy

A knife may be used if it is the only tool for the job.

Locking blades only.
If a blade is used special protective clothing is required
(unless it presents a higher hazard).

Knife basics (cut away from the body, keep the knife
sharp, use properly, etc).

45

Work Clothing

Minimum requirements:
Regular, unmodified T-shirt and pants.
Any clothing worn in electrical rooms cannot have
logos or pictures larger than 5 x5.

No shorts, tank tops, mesh, half or sleeveless shirts.

Dress for the job!

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Temperature Extremes
Heat stress: Extreme heat
disturbs the bodys cooling
ability
Disorders relating to heat
stress:
Heat Cramps
Heat Exhaustion
Heat Stroke

Prevention of heat stress

Keep Cool, Rotate on the job

Factors affecting heat stress

Stay hydrated, wear proper clothing

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Extreme Cold
Hypothermia and Frostbite
Cold Environments.
Conditions leading to
Hypothermia and Frostbite
Cold temps, liquid Nitrogen, Propane

Prevention of Hypothermia and

Frostbite
Proper clothing, gloves, hats

Housekeeping
Housekeeping & Safety are Closely Related:

Return all tools, equipment and supplies to proper storage

after use.

Coil hoses, cords when not in use

Do not block aisles, passageways, eyewashes/showers,
electrical panels and/or fire protection equipment.

Keep floors dry and free from spills

Pick up after work is complete

48

SAFE OPERATION: 1 YARD DUMPERS

Do not operate dumpers without training. See Plant Protection for

49

information.
Always observe all SAFETY RULES of your company.
Do not allow any material to extend from the dumper.
The dumper will be secured by the safety chain to the handling vehicle
before being moved.
Do not exceed the capacity of the dumper or the attached vehicle.
Dumper should be secured by the safety latch when not dumping.
All personnel should be clear of the area when dumper is in operation.
Do not reach through or climb mast to trip dumper.
Always use the pull hook to release the safety latch.
Keep hands away from the dumper there are several pinch points.
SEVERE INJURY MAY OCCUR!

DUMPING THE 1 YARD DUMPERS

Lift dumper just above rim of the

50

receptacle.
Unlock dumper to allow it to roll
forward to unload the contents.
The design of the dumper works by
changing the CENTER OF
GRAVITY to unload. This may
require the forks to be Tilted
Forward Or Backward to release
pressure on the latch.
Always return the dumper to a
locked position with the safety latch
secured.
Never climb into dumpster.

Floor Load
Green building signs
Per Square Foot (PSF)
Gross Vehicle Weight
(GVW)
Green and white striped
tape.
Watch for special signs
Know your travel plan.

BldG No. 34
Mens: 03-23-00-34
EL. 48 - 0
Floor Capacity
100 PSF
4100# GVW
Key Pan: CD-59473 14
Ref. DWG: F-59228

51

Sewer Grates

Replace sewer grates after work is completed

If damaged - report for repair
Replace grates after repair is complete
If grates are not replaced - construct barriers
Grates load rating is lower than surrounding
floor load ratings. Scope out your path.

52

Powered Industrial Trucks

Industrial trucks are

defined as follows:
Power driven vehicles that
are used to carry, push, pull,
lift, stack, or tier material.

Does not pertain to earth

moving equipment.

53

PIT Rules of the Road

What is Required when using PIT on Sappi Property:

Licenses / Proof of Training (including road time)
Proper PPE
Pre-Op/ Check List
Understand Sappis Rules of the Road

54

Powered Industrial Truck Cont.

All PITs capable of moving

in reverse under power shall
be equipped with a back-up
alarm.

All PITs Operating inside

buildings must be equipped
with an amber strobe light
and the appropriate number
of driving lights.

55

PITs shall be equipped with

safety equipment that
protects the operators as
well as warns other vehicle
operators and pedestrians
of their presence.

Operators of PITs are

required to wear seat belts
when they are provided.

Safety Operation of PITs

Any PIT operating inside a building must have its driving

lights and amber strobe on.

When operating inside a building, the operator must slow

down at all intersections and stop at marked
intersections. Always sound horn before entering any
intersection.

Operators and passengers shall keep all body parts within

the riding compartment while a PIT is in motion.

All operators and passengers will enter and exit PITs only
when the PIT is at a complete stop.

Passengers are not allowed to ride in or on PITs unless

the vehicle is designed to accommodate passengers.

56

Safety Operation of PITs Cont.

No one shall operate a PIT with loads that exceed the

vehicles rated load capacity.

Never leave a PIT running while it is unattended.

Unattended means that the operator is 25 feet or
more away, or the PIT is not in view.

Use gloves when changing LP bottles.

57

Safety Operation of PITs Cont.

Etcetera:
No use of mill vehicles without written
approval.
If a contractor is using their own vehicle or
equipment, they must have proof of Vehicle
Training including hands-on component.

58

Safe Operation of Vehicles

Operator is responsible for the safe operation of his/her

vehicle at all times.

Limit to Prudent Speed (5 mph max in runways)

Maintain a safe distance between Vehicles
Operators shall Slow Down and Sound Horn at all cross
aisles.

Stop at all Stop Signs.

No passing other vehicles moving in the same
direction.

No riding in the back of open vehicles.

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Pedestrians

Pedestrians have the right of way.

Trucks shall not be driven up to anyone standing in
front of a bench or other fixed objects where they
maybe pinned.

Do not stand or pass under elevated portion of vehicle.

60

Loads

When loading / unloading trucks or trailers, brakes shall

be set and wheels blocked to prevent movement of
trucks.

Flooring of trucks and trailers shall be checked for

breaks or weaknesses.

Overhead guards must be on vehicles.

If the load being carried obstructs forward view of the
driver, the driver shall travel with the load trailing.

Travel with the load no more than 4 to 6 inches off the

floor.

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Powder Actuated Tools

PATs are those activated by a gunpowder cartridge.

Only trained and authorized users may use PATs.
Licenses must be on operator during use.

The project engineer must authorize use of PAT

Clear area - Do not allow people behind the work area
while PAT is being operated.

Powder / Charge needs to be secured.

62

Electrical Hazards

All voltage shall be considered dangerous.

Only authorized users will be permitted to open control
panels.
LO/TO procedures are required for work on electrical
devices.
Use appropriate PPE in accordance with NFPA 70E.
All extension cords must be of three wire type and in
good condition.
If there is a problem - sparking, smoking - de-energize
and report.
If a fire danger is present - call a Code 7 at:
Mill phone: x4222
Cell phone: 207-856-4911
63

GFCI

GFCIs are required for all electrical connections.

Hazards are created when equipment is not properly
maintained.

Inspection program required for all GFCI units.

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Excavation Activities

Compliance with all applicable state, federal and local

regulations.

Review of site for buried utilities or other issues shall be

performed prior to excavation.
DIG SAFE
ON TARGET
Environmental Department

Protect all openings - DO NOT leave unguarded or

unprotected.

Low light conditions require special warnings.

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Available Resources
Your SAPPI representative know the name!
Department Asset Managers and
Planners
Plant Protection X4911

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Summary

If in doubt - ASK!
Pay attention to your surroundings (Above, Below,
Behind, and In what you are working on)

Keep yourself and your co-workers SAFE.

67

Any Questions?

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