Before you start:

Delete this slide once finished

NOTE FOR ENTIRE POWERPOINT:
For accessibility compliance, each document should have a title, which can be added under the file > info > properties
section in PowerPoint. The current template has the title Design Public Hearing Template. Please change this to the
appropriate project name. For ex. Design Public Hearing: Whittier Bridge Replacement
Depending on your PowerPoint version you are using, the formatting may have changed on this template. Reformat as
necessary
NOTE FOR ALL SLIDES:
Please read all the notes located at the bottom of each slide. They will provide individual instructions for each slide
Keep slides clean without too much text
The font size must be at a minimum size of 20. Anything smaller will be difficult for the audience to see.
The font type must be apart of the Eras collection
Assign team members who will complete PPT to ensure narrative flow and voice consistency
Consider bull pen slides to address FAQ. Bull pen slides should follow after traditional presentation and should be
based on anticipated questions or concerns; Maps and/or diagrams or project area may be useful to address questions;
Remember MassDOT Accessibility standards:
Use the Accessibility Checker to find errors. Go to the File Tab. Then, Check for Issues and Check Accessibility
Avoid patterned backgrounds
Avoid layered graphics
Avoid animations
Include Alternate Text with each photo, chart/table, or shape. Alternate text helps screen readers understand info
presented in pictures and other objects. To add alternate text: 1) Right click the picture, shape, or other object and select
the format command. 2) Switch to the Alt Text tab. 3) Type a description of the photo into the Title and Description text
boxes.
Never use the Tab key to separate lists of text into columns within a single text box.
Any video from the PowerPoint presentation must have synchronized captions
Any audio content must have a transcript

Welcome!
Project Name
Location | Project File No.

TYPE OF MEETING
Location
Date | Time

Project Name
Location | Project File No.

Introduction

MassDOT Project Manager

Process Facilitators

Project Name
Location | Project File No.

History of Public Outreach

Meeting held to-date

Working group/task force?

Project Name
Location | Project File No.

Project Team
Municipality
Project Proponent
Consultant Engineering Firm
Responsible for Design
MassDOTs Highway Division
Responsible for administering
the Design Process and
providing Resident Engineer
Services
Federal Highway Administration
Responsible for Oversight

Project Name
Location | Project File No.

Project Area

Project Location
Limits of Work or Study Area

Project Name
Location | Project File No.

Why
do
we
need
.
this project?

Project Name
Location | Project File No.

Existing Issues

Congestion
Cut-Through Traffic
Intersection Safety
Structurally Obsolete Bridge
Deficient Pedestrian Accommodation
Drainage

Project Name
Location | Project File No.

Existing Issues

(cont.)

Project Name
Location | Project File No.

Project Goals

Congestion | Relieve Congestion

Cut-Through Traffic | Reduce Cut-Throughs
Intersection Safety | Improve Inter. Safety
Structurally Obsolete Bridge | Replace Bridge
Deficient Bike Accommodation | Improve Bike Accom.
Drainage | Reduce Flooding

Location | Project File No.

Project Scope

What is being done?

What type(s) of work are involved to fix it?
What improvements are being made?

Project Name
Location | Project File No.

roject Schedule
25% Design
Submittal
Date

100% Design
Submittal
Date

Design Public Hearing

Date

Construction Starts
Date

Project Name
Location | Project File No.

How
will
traffic
.
be affected?

Project Name
Location | Project File No.

ALERT: Traffic Impacts

Lane closures?
Alternative routes?
Road closures?
Ramp reconfiguring?

Location | Project File No.

Alternatives

Relate alternative to project goals

Clearly state limitations or constraints: Time, Funding,
Historic, Right-of-Way
Show alternative(s) compliance with applicable MassDOT
guidelines

Project Name
Location | Project File No.

Proposed Improvements

Truthful cheerleading is good enthusiasm helps

Clearly explain benefits for: All modes of travel; Abutters; Local
business; Environmental
Show existing and proposed cross-section: Google SketchUp or
other 3D rendering tool. When showing future conditions, cue off
existing landmark as reference point

Project Name
Location | Project File No.

Environmental Permitting

MEPA/NEPA
Section 106
Chapter 9.1
USCG Bridge Permit
Explain which agencies have
oversight
Explain how community
members can participate

Project Name
Location | Project File No.

Next Steps/Meeting
.
Public Information Meeting, Location, Date

Project Name
Location | Project File No.

Contact Information

Provide:
- Mail-in comment sheets
- Contact Person; Email Address; Phone Number
- Project website (if applicable)

Thank You
Q&A
Project Name
Location | Project File No.

TYPE OF MEETING
Location
Date | Time