CB102 Sage ERP X3 V6 Functional Overview v1.1.3 Slides

January
2011
V6.1
Training Course
CB-102: Functional overview Sage ERP X3
Sage ERP X3 Training Course

Map Sage ERP X3 Fundamentals
Sage ERP X3 Advanced
CB
101
CB
CB
101
CB 101
101
Introduction
Introduction
(0,5
day)
(1
(0,5
day)
(1 day)
day)
You
Are
Here
CB 102
Functional
Functional
Overview
(2,5
(2,5 days)
days)
FIN
FIN 201
201
Finance
(4
(4 days)
days)
CB 203
Common
Common Tools
Tools
(3 days)
OPE
OPE 201
201
Distribution
(3
(3 days)
days)
OPE 202
Inventory
Inventory
(2 days)
2 / Sage 2010
OPE
OPE 203
203
Manufacturing
Manufacturing
(3 days)
Sage ERP X3 Expert
Distribution
Contracts (Purchasing and Sales)
Loan Orders
Packaging & Shipment Preparation
Purchasing Signature Management
Sales and Purchasing Prepayments
Sales Reps and Commissioning
Sourcing: RFQs, Responses
Carrier Management
Inter-Site and Intercompany Transactions
Invoice Elements (Purchasing & Sales)
Kits, Options & Variants
Price List Management (Advanced)
Distribution and Inventory
Manufacturing
Advanced Global Manufacturing
Finance
Finance
Bank Communication & Reconciliation
Budget Control/ Analytical Budget
Financial Data Extraction
Statements & Reminders
Automatic Journals & Dimension Defaults
Service Fee Appointment
Advanced Payment Transactions
Month and Year End Processes
Fixed Assets (Additional Features)
Inventory
Allocation Rules (Advanced)
Stock Counts
Serial Number Management
Dynamic Location Mgt & Replenishment
Internal Movements & Put away Plan
Valuation Methods and Price Adjustments
and cost calculations
MRP, MPS and Statistical Reordering
Quality Control & Sampling
Analytical Allocations
Functional Overview Sage ERP X3 v6.2
Purchasing Subcontracts
Pre-Allocations (Pegging Function)
Radio Terminals
Manufacturing
Production Costing and WIP Posting
Manufacturing Subcontracts
Configurator
Weighing
Optimisation ILOG
Fixed Assets
Multi-Legislation Set Up
Operating Budgets
Retention
Accruals (KIK)
Stock Interface
Pre-Consolidation
Factoring
CRM
Course
Map
Marketing Activity
CRM Activity and Customer Support
Course Objectives
At the end of the Overview course you will be familiar
with the major business processes in Sage ERP X3.
You will understand the links and interactions between

processes, from presales through to accounting and
reporting.
You will be able to place simple transactions, follow them

up and see their results in all X3 modules, including
Purchasing, Inventory Management, Manufacturing, Sales
and General and AP/AR Accounting.
3 / Sage 2010
How to achieve these

objectives
In the round ONE, we will see a simple Purchasing and Sales
process: We will buy a product using a Supplier PO, a
Receipt and a Supplier Invoice followed by our Payment.
Then we will sell it to a customer through a Sales Order and
a Shipment. We will issue the customer invoice and receive
payment for it.
In the round TWO, we will use a more comprehensive

process : We will receive a Sales Order for a manufactured
product (a bicycle) for which we do not have any stock. Sage
ERP X3 will manage the situation by suggesting a supply
chain for materials (frames and wheels), work orders to build
the finished product, and the sales process.
4 / Sage 2010
Prerequisites
Sage ERP X3 Introduction (CB101)
5 / Sage 2010
Course Contents
1. COMMON DATA PRINCIPLES
COMPANY, SITES
LEDGERS, JOURNAL
BPS, SUPPLIERS, CUSTOMERS
PRODUCTS, PRODUCT-SITES
2. ROUND 1 : SIMPLE BUSINESS CYCLE

COMMON DATA
PURCHASING PROCESS
SALES PROCESS
3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN

COMMON DATA
BOMs AND ROUTING
SALES ORDER OF A MANUFACTURED PRODUCT
MRP, ENTERPRISE PLANNING
PURCHASING PROCESS
MANUFACTURING PROCESS, WORK ORDERS
INTERSITE SUPPLY
ACCOUNTING
6 / Sage 2010
COMMON DATA
PRINCIPLES
COMPANY, SITES
LEDGERS, JOURNAL
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
COMMON DATA
BOMs AND ROUTING
MRP, INTERPRISE PLANNING
PURCHASING PROCESS
INTERSITE SUPPLY
ACCOUNTING
7 / Sage 2010
General Organization Options

Company
Activity: manufacturing and sale
of bikes
Site 1
Finance, Sales,
Purchasing,
Manufacturing and
Warehouse
Site 2
Warehouse
ONLY
Packing
material
Stores
Stock
S
t
o
c
k
Raw material
and Finished
good store
Legend :
Accounting Entries
Site 33
Site
Sales ONLY
Financial
&
Sales
Site 4
Financial
&
Sales
ONLY
Sales
Observation:
Site1,3 and 4 are Financial sites.
Site 2 is a stock site only
All transactions- stock, sales and
purchasing are at site level
Observation:
All 4 Sites reporting into a single site.
All accounting entries are logged against site 1
TC-CB102-1B0-V62
/ Sage 2010 stock, sales and purchasing are
All 8transactionsat site level
General organization Companies 900

& 910
900
910
T91
T92
Finance
Sales
Purchasing
Finance
Sales
Purchasing
Stock
Stock
Manufacturing
Manufacturing
9 / Sage 2010
T93
General organization Companies 010, 020

& 030
Company 020 (Bike City)
Company 010 (Computer)

Activity: sale of IT equipment,
consumables, software and services
+ assembly of PCs
Activity: manufacturing and sale

of bikes
Financial site
F21 Strasbourg
Financial site
F11
Paris
Warehouse
D12
Nantes
10 / Sage 2010
Company 030 (Info

Distribution)
Activity: sale of IT equipment,
consumables and software
Financial site
F22 Bordeaux
Financial site
F12
Lyon
Production site
P12
Lyon
Financial site
F31
Marseille
Production site
P21
Strasbourg
Production site
P22
Portugal
Warehouse
D22
Toulouse
Review examine Companies/Sites

Parameters > Organizational Structure > Companies
Look at 010, 020, 030 Note:
On the General tab, the Main Site
On the Accounting tab, the Currency
On the Sites tab, a graphic of the sites
Accounting Core Model
Parameters > Organizational Structure > Sites

For Company 010
Look at General, Accounting and Detail tabs
F12 has all functions
P12 is not Financial refers to F12
F11 and D12 are not Manufacturing
D12 and P12 are not Sales
Check:
What is the currency of company 010?
In company 060 which are the manufacturing sites?
11 / Sage 2010
Organization of Accounting
Structure
One Company
One Accounting Core Model
Sites
Has Ledgers
May or may not

belong to a
legislation
Currency per
Ledger
Chart of Accounts
Ledgers
Analytical?
Collectives?
Default
Values
Mappings to
other ledgers
Dimensions
Dimension 1
Cost Center
12 / Sage 2010
Dimension 2
Department
Dimension 3
Region
Organization of Accounting
Structure
Minimum set up
Common set up
Company A
Company B
Company C
Sites
Sites
Sites
Accounting
Model
Legal
Ledger
Legal
Chart of
accounts
Accounting
Model
Legal/
Analytical
Ledger
Legal and
Analytical
Chart of
accounts
Dimension 1
13 / Sage 2010
IAS/GAAP
Ledger
Reporting
Ledger
IAS/GAAP
Chart of
accounts
Dimension 2
Dimension 3
General Ledger Accounts

Each Account contains the characteristics
Format and length of codes
Classification, the rules at year end
Balance sheet
Income Statement /Profit and Loss
Currency
Tax/Vat management
Collective/Control accounts are an integral part of the GL
Accounts payable / Purchase Ledger / Creditors / Bought Ledger / Vendors
Accounts Receivable / Sales Ledger / Debtors/ Customer
Mapping of account to other ledgers accounts (Important for Multi ledger

accounting)
14 / Sage 2010
Analytical Accounting
Typical Dimension Types and Values
Region
North
South
East
West
Product Type
Racing
Mountain
Touring
Customer or
Sales Rep
Colour
Red
Green
Blue
Black
Product
Dimensions allow collection of data for later analysis

Dimension Values can default from Master data
Up to 20 dimensions can be collected for each line of posting
Only 9 dimensions are allowed per ledger
15 / Sage 2010
Size
14
24
32
34
Journal Entry
Transaction
Type
Company
Company/Site
Document
Types
16 / Sage 2010
Fiscal Year
Journal Entry
Accounting Date
Period
Document and sequence number
Site
Account
T90
6123456
Debit
120.00
Credit
Chart of
Accounts
Review General Ledger Accounts

Common data > G/L Accounting Tables > General > Accounts
Use the button [Plan] to select Chart of Account TRA
View the following accounts from the left list : 601300, 701000, 445710.
Click on Classification field title to view classification details.
Financials > Journals > Journal Entry

Select transaction 1Page
View existing data.
17 / Sage 2010
Business Partners
Customer and Suppliers are known as Business Partners (BP)
There are other types of BP, such as Carriers, Reps
One BP can have many different relationships:

Customer
Supplier
Carrier, etc.
When a new Customer, Supplier, or any other type of BP, is

created, the common Business Partner record is
automatically created
Through different objects, we can look at all Business
Partners, or just at one type.
The common object only shows data which is common to all relationships of
the BP.
18 / Sage 2010
Customers
Customers can have multiple addresses
Shipping and Invoicing rules
Credit control rules
Relationships
Bill-to, Pay-by, Factor, Group customer
Contacts
Each with a Function
Reps
By Customer, or by Ship-to address
Statistic groups for analysis

A Category, giving defaults for creation of new records
The Tax rule and payment terms are mandatory fields
Accounting Code needed for the account posting
19 / Sage 2010
Customers of Company 010

Customer
CUSDUS015
Country = US
Currency = USD
Customer
CEURES016
Country = Spain
010 (Computer)
020 (Bike City)

Sites F21 and F22
20 / Sage 2010
030 (Info Distribution)

Site F31
Customers
CEURFRxxx and
CTTCFRxxx (Tax
incl. customers)
Country = France
Customers
CEURIT011,
CEURIT012
and
CEURIT023
Country = Italy
Suppliers
Suppliers can have multiple addresses
Shipping and Invoicing rules
Documents
Credit control rules

Relationships
Pay-to, Invoice BP, Group supplier
Contacts
Each with a Function
Ranking
Various elements
Statistic groups for analysis

A Category, giving defaults for creation of new records
The Tax rule and payment terms are mandatory fields
21 / Sage 2010
Suppliers of Company 010

Suppliers
USDUS003 and
USDUS004
Currency = USD
Country = US
Hard drives
Suppliers
USDCN002
Currency = USD
Country = CN
010 (Computer)
Suppliers
EUR*****
Currency = EUR
Memory chips
All other
products:
Boards, workstations,
servers, keyboards,
mouse, software,
consumables, players,
burners, screens,
printers
22 / Sage 2010
Review examine Business

Partners
Common data > BPs > BPs
Look at BPC-000009
This is a Customer located in Italy
BPS-000004
This is a Supplier located in Great Britain
Common data > BPs > Customers
BPC-000003
Look at details not seen in BP, for example:
Sales Reps on [Commercial] tab
Credit situation on [Controls] tab
Payment terms on [Financial] tab
F21
Look at the Transfer details on [Identity]
Note: the Customer Code does not have to be equal to the Site code
Common data > BPs > Suppliers
BPS-00004
Look at details not seen in BP, for example:
Payment terms on [Financial] tab
23 / Sage 2010
Products - principles
Products can be
Bought and/or Sold
Manufactured or assembled
Materials or Components
Make to order, or for stock
Non-stock products
E.g. Stationery
Sub-contract service
Further controls to differentiate by Site (Product-Site)

Products are managed by Product Categories
The Category defines some attributes
Some are controlled by the Category
Some are provided as defaults for new Products and Product-Sites
Accounting code needed for the account posting

Analytical Dimension used for transaction
24 / Sage 2010
Review examine Products

Common data > Products > Products
Look at the following products
BSMSN00260
Look at the types of feature managed on the different tabs
Controls
Units of measure
Financials
Sales
Suppliers
Tunnel to Category
Description tab Types of Flow. This item is purchased and sold.
Defaults on other tabs
Rules on Entry and Issue flow tabs
Return to the Product
25 / Sage 2010
Product-Sites
Product-Site records are used to manage each Product on
each Site.
Rules may be different, particularly for Planning, Locations
and Costs.
A Product might not exist on all Sites
Data associated with Sites:
Stock summary
On Hand by Status, On Order, Allocated, Shortage
Periodic cumulative: Qty, Value, No. of movements
Costs
Standard, Revised, Budget, Last, Average, FIFO
26 / Sage 2010
Review examine ProductSites

Click on Product-Site button on item BSMSN00260 that you recently reviewed.
Select and review different records from the left-list
Controls tab
See how there are different levels of Location management
Planning tab
Look at different Re-ordering modes
Stock tab
See the summary figures
Totals
Click on the Selection icon by the Period End field
See the accumulated data which is kept
27 / Sage 2010
Exercise 1.1 Create a new

user
Creation of a New User
28 / Sage 2010
Exercise 1.2 Favorites
Add functions into Favorites
29 / Sage 2010
Financial Years and Periods
Common Data > GL Accounting Tables >
Company
Fiscal Years
Periods
First day of
First Fiscal Year
Start of Year
End of Year
Status
Up to 28 periods
Start of Period
End of Period
Status
In X3, we manage a calendar of years and periods per Ledger per Company.
All Companies can have different formats:
12 Calendar months starting at ??
13 4 weekly months
4,4,5 weeks basis
30 / Sage 2010
Exercise 1.3 Fiscal Years and

Periods
Check the period is open
31 / Sage 2010
ROUND 1:
SIMPLE BUSINESS CYCLE
COMPANY, SITES
LEDGERS, JOURNAL
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
COMMON DATA
BOMs AND ROUTING
PURCHASING PROCESS
INTERSITE SUPPLY
ACCOUNTING
32 / Sage 2010
Business cycle
Purchase Cycle
Order
Receive
Post Invoice
Pay Supplier
Sales Cycle
Order
Ship
Create Invoice
Receive Cash
Common Data
We will use a new Product, and a new Customer
33 / Sage 2010
Exercise 2.1 Create Customer

Create a new customer using Category Defaults
34 / Sage 2010
Exercise 2.2 Create Product

Create a new Product using Category
Defaults
35 / Sage 2010
Exercise 2.3 Create Product-Site

Create a Site record for your new product
36 / Sage 2010
Purchase Orders
Purchase Order Principles
For Stock or Non-stock products
Supplier
Delivery Rules Invoicing Rules
Supplier
Invoice supplier
Pay-to
Addresses
Shipment Mode
Carrier
Request
37
/ Sage 2010
Purchase
Order
Terms
Extras
Receipt
Products
Texts
Documents
How many
When required
Pricing
On the order
On the line
Order
Invoice
Purchase Order - processes

Order
Request
Requirement
Direct
Optionally controlled
by signatory workflow
Master data used:

Product
Product-Site
Supplier
Price Lists
Goods received into

stock using put away
rules etc
Receive
Invoices matched to receipts

and order before posting
Post Invoice
Pay Supplier
38 / Sage 2010
Printed or
electronic output
Exercise 3.1.1 Create Purchase Order

Create a Purchase Order
39 / Sage 2010
Purchase Order Inquiries

Common data > Products > Product Sites
BSMXXXXX in Site T91
[Stock] Note the On reorder quantity
Inventory> Inquiries > Inventory >Projected Stock

Look at BSMXXXX in Site T91 (Dont forget to Search)
We can see there is no stock
The order line is a type POF (Purchase Order Firm)
It was planned for 10; there are 10 remaining, and the Projected stock after this
transaction will be 10
40 / Sage 2010
Receipts - Principles
Receipts can be processed for
Stock purchases
Non-stock where Received product is ticked
Product [Repl] tab
Receipts can be to Dock or direct to Stock

Dock
Possibly Incomplete stock information
Follow up with Put-away (Storage)
Stock
Quality Control Request can be auto-generated
Receipts can be made without an order

Restricted by User
Parameter Purchasing/REC/PTHDIR
41
/ Sage 2010
Exercise 3.1.2 Create Purchase Receipt

Create a Receipt for your P.O.
42 / Sage 2010
Review receipt
Inventory > Inquiries > Transactions > Stock Transactions
Site T91
Product BSMXXX
Note the value in the company currency value against the transaction value in GBP
Purchasing > Orders > Orders

Status fields on [Controls] tab
Top menu Options Order Status
Note right-click option to tunnel to Receipt
[Line] tab; right click off line, Line status
Parameters > Purchasing > Entry transactions > Receipts

Transaction ALL
[Parameter] tab
Note the Receipt at dock is ticked
[Stock] tab
Detail Block Print = Labels
43 / Sage 2010
Exercise 3.1.3 Purchase

Invoice
Create and post the Purchase Invoice
44 / Sage 2010
Review process
Status fields on Controls tab
Top menu Options Order Status
[Lines] tab; right click off line, Line status
Common data > BPs > Suppliers

Inquiries Orders - Header
Tick Closed, and Search
Note possibility to tunnel to Order
also look at Purchase journal traceability, and see the options to tunnel from
there
Inquiries Receipts
Inquiries Invoices Header (Drill down to Journal using Right Click)
Zoom - Accounting Document [Lines] Tab
Toggle between currencies to show Company and transaction amounts
45 / Sage 2010
Supplier Payments
AP/AR Accounting > Payments > Payment /Receipt Entry
Payment transactions can be defined from simple single to
multiple steps
Display or hide fields
Have multi stage Payments/Receipts
Group by deposit slips/payment runs
Create Bank electronic files
Payment when entered can be allocated to an invoice/s or

order/s using left list selection
A payment can be made direct to a ledger account (instead
of a supplier)
46 / Sage 2010
Supplier Payments
Supplier Payments Principles
Purchase Order
Purchase or
Supplier Invoice/s
Payment
Attributes
Early settlement
discount
General
Ledger
Account
Supplier
details
Bank
details
Payment
Bank
Reconciliation
Bank File
Remittance/
Cheque
47 / Sage 2010
Review Payment transaction and

Attributes
Parameters > AP/AR Accounting > Payment Entry Transactions
The Payment Transaction manages the rules of the payment transaction,
number of steps, fields entered,
Find transaction TRPAY
Tab [GENERAL]
Review payment sign
Payment methods allowed
Tab[INPUT]
Fields ticked for entry
Possibility to set fields as Mandatory
Parameters > AP/AR Accounting > Payment Attributes

Payment Attributes manages the line postings, signs, accounts to be posted to
Find attribute TRBNK
Check and change if necessary
Account Structure Account BP
Code BANKCHG
Posting ticked
48 / Sage 2010
Exercise 3.1.4 Supplier

Payment
Create a payment against your Invoice
49 / Sage 2010
Review: BP Situation
Common Data > BPs > Suppliers
Select Supplier BPS0004
Menu: Inquiries > Accounting > BP Situation
Note the open items on the first tab. The invoice is not listed. It
has been paid.
Note the [Last Operations] tab: The latest order, receipt, invoice
and payment are listed.
50 / Sage 2010
Sales
51
/ Sage 2010
Sales - principles
Quote
Direct
Allocation of Stock
Globally or Detailed
Order
Master data used:
Product
Product-Site
Kits Bill of Materials
Customer
Price Lists
Stock
Ship
Pick Confirmation
updates Stock detail
Create Invoice
Validation posts Sales
Receive Cash
52 / Sage 2010
Acknowledgement
printed or electronic
Pick Notes & Delivery

Notes
Invoice printed or
electronic
Sales Orders
Customer
Delivery Rules
Invoicing Rules
Sold-to
Bill-to
Pay-by
Group Customer
Addresses
Allocation
Partial Shipments
Carrier
Frequency
Terms
Extras
Quote
53 / Sage 2010
Sales Order
Shipment
Invoice
Products
Texts
Documents
How many
When required
Pricing
Source
On the order
On the line
Acknowledgement
Exercise 3.2.1 Create Sales

Order
Create an Order for your Product and Customer
54 / Sage 2010
Review Sales Order

Status
Fields on Controls tab
Top menu Options Status
[Line] tab; right click off line, Line Status
We will review the same fields as the Order progresses.
Allocation
Parameters > General Parameters > Parameter Values
Module VEN (Sales); Group SAL (Order allocation rules)
ALLTYP default to By Warehouse
INIALLORD Initialise Qty to allocate Yes
Price access
Parameters > Users > Users
Look at your user
Parameters tab, Sales, AUZ, right click to Details SPRIMOD
See that it is set to Yes
Cost
Parameters > Inventory > Valuation methods
AVC Note Margin basis
55 / Sage 2010
Inquiries
Inventory > Inquiries > Inventory > Detailed Stock
Look at BSMSN002??
56 / Sage 2010
Exercise 3.2.2 - Shipment

Create a Shipment of your Order
57 / Sage 2010
Review Order and Stock

Status
Status of Sales Order
Note you can tunnel to the Shipment
[Line] tab; right click on a line, Line Status
Note Qty Shipped
58 / Sage 2010
Exercise 3.2.3 Invoice

Generate the Sales Invoice
59 / Sage 2010
Review SO Status
Status of Sales Order
Note you can tunnel to the Shipment and Invoice
Line tab; right click on line, Lines status
Note Qty Invoiced
Common data > BPs > Customers

Inquiries Orders
Inquiries Shipments
Inquiries Invoices
Note how you can tunnel from one object to another
Sales invoice
Options Journal Traceability
Note that you can choose any of the documents from the process and tunnel
into them.
60 / Sage 2010
Customer Receipts
AP/AR Accounting > Payments > Payment /Receipt Entry
Receipts transactions can be defined from single to multiple
steps
Display or hide fields
Have multi stage Receipts
Group by deposit slips
Receipts when entered can be allocated directly to invoice(s) or

order(s) using left list selection
61 / Sage 2010
Customer Receipt
Customer Receipt Principles
Sales Order
Sales/
Customer
Invoice/s
Customer
Details
Receipt
Bank
details
Check or
bank advice
62 / Sage 2010
Bank
Reconciliation
Exercise 3.2.4 Customer

Receipts
Receive payment from the Customer
63 / Sage 2010
Accounting Round 1
64
/ Sage 2010
Stock Accounting Interface

Stock Accounting Interface is used to post all the stock
movements to GL accounting
Stock Accounting Interface

Parameter
Values
ACCIFA
Accounting Interface
ACCDETSTK
Detailed stock
accounting
Stock Entry Transaction

Automatic journal code
Default Dimension Code
Stock
Stock
Account
Account
Interface
Interface
Accounting
Interface
GL Accounting
65 / Sage 2010
Exercise 4.1 Stock Accounting Interface

Run Stock Accounting Interface
66 / Sage 2010
Account Inquiries and

Report
Financials > Inquiries > Account Balances (CONSBAL)
This inquiry is used to view the balance of accounts according

to the criteria entered.
A right click on the line will allow a tunnel to the detailed
transaction for the Account
A right click on the transaction will allow a tunnel to the
originating document/ invoice, stock transaction etc.
File>List gives Trial Balance Print
Criteria option allows use of user defined enquiry screens, the
Recall of earlier saved inquiries and other options
67 / Sage 2010
Exercise 4.2 Account Inquiries and Report

Run Account Inquiries for company 900 site 91
68 / Sage 2010
ROUND 2:
MANUFACTURING, SUPPLY CHAIN
COMPANY, SITES
LEDGERS, FISCAL PERIODS
COMMON DATA
PURCHASING PROCESS
SALES PROCESS
COMMON DATA
BOMs AND ROUTING
PURCHASING PROCESS
INTERSITE SUPPLY
ACCOUNTING
69 / Sage 2010
Manufacturing operations
Create new product which is manufactured
Define stocking and planning rules for 2 sites

Quote to customer (not to prospect)
Customer Sales Order
Run MRP II
Proceed through a full purchasing cycle

Order, Receipt & Invoice
Discuss QC and Rejection
70 / Sage 2010
Run a full Manufacturing cycle
Check loads and availability
Create order
Track order
Close and Cost
Process inter-site replenishment

Order
Ship
Receive
Run a full Sales cycle

Sales Order already created
Pick location replenishment
Shipment and Invoice
Discuss Return and Credit
71 / Sage 2010
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
Track
Materials
(GESMTK)
QC
(GESSTQ)
Purchase
Receipt
(GESPTH)
Return
(GESPNH)
Return
(GESSQH)
Accounting
Credit
(GESSIH)
Invoice
(GESSIH)
72 / Sage 2010
Stock
Accounting
(FUNSTKACC)
Stock
WO Costing
Credit
(FUNWIPMFC) Accounting
(GESPIH)
(FUNSTKACC)
Invoice
(GESPIH)
Work Orders
Principles
Product
Bill of Materials
Routing
Quantity
Units
Dates
Components
Quantities
Dates
Operations
Work Centres
Durations
Dates
Suggestion
Sales Order
Planning Action
Works
Order
Tracking
Costing
Processes
Allocation
Scheduling
Documents
Tracking
Component availability
On the order
Picking list
Materials
73 / Sage 2010
On the line
Routing Sheet or Traveller

Job (or Operation) tickets
Production Slip
Technical Sheet
Operations
Product
By Object
By Workbenches
Exercise 5.1 Products

Create a Finished Item and its Components
74 / Sage 2010
Exercise 5.2 Products/

Sites
Create Product/Site records
75 / Sage 2010
Bill of Materials
Finished Item-Assembly
Parent
Parent
Child
Component 1
Child
Component 2
Child
Child
Sub Assembly
Child
Component 3
Component 4
They are used for:
Recipes
Sales Kitting (Build in Shipping)

Assembly processing
Work Orders
Material Requirement Planning (MRP)
Master Production Scheduling (MPS)
Cost calculations
Different combinations of function are allowed (BoM Codes)
76 / Sage 2010
Kits
Review BoM Codes & BoMs

Common data > BoMs > BoM Codes
Look at Manufacturing BOM Code 40 and compare with Sales Kit 10
Notice that you can limit a BoM Code to a single site
Common data > BoMs > Production BoMs

Review PFINI00174 Alternate 40
Common data > BoMs > Commercial BoMs

Review IAVFS00099 Notice the Sequence/Sub number combinations
This allows User to choose variations for this product as the order is
created
77 / Sage 2010
Routings
Production Routings, or just Routings, specify the steps that
are used to manufacture your product.
For example, to produce a bicycle, these processes are
necessary :
Op5 :
Welding
Op10 :
Painting
Op15 :
Assembly
Op20 :
Inspection
Routings are used for:

Manufacturing Resource Planning (MRP)
Capacity Planning and Scheduling
Cost calculations
78 / Sage 2010
How Routings and BoMs are

linked
Routings and BoMs are linked by operation numbers so that
MRP can calculate the date when materials are needed.
Op5 :
Welding
Material :
- Welding sticks
- Steel tubes
Op10 :
Painting
Material :
- Paints
Op15 :
Assembly
Material :
- Wheels x 2
- Brakes x 2
- Others...
79 / Sage 2010
Op20 :
Inspection
Material :
- Others
Review Look at Routings

Manufacturing > Technical Data > Routings > Routings
Look at PSFIN00153 , Alt.42 (Routing Code)

Header general information
Routings list of operations
Scheduling timing relationship between operations
Note use of Machine and Labour in Work Center
80 / Sage 2010
Work Centers
A resource can be
Machine or Labour (we can define either or both for an operation)
Machine or a group of identical machines
An operator or a team of operators
Costing dimension provides hourly rates to be used to calculate the cost
81 / Sage 2010
Review Look at Work

Centers
Manufacturing > Technical Data > Work Centers
Look at the Work Centers FRAISEUS (M/C) and OPFRAI (Lab)

of Site P21
82 / Sage 2010
Exercise 5.3 Routing

Create a new Routing
83 / Sage 2010
Exercise 5.4 Bill of

Materials
Create a new BoM
84 / Sage 2010
Costing
Costs of movements and stock can be managed in different
ways; common methods are:
Average Costs, Standard Costs & First In First Out (FIFO) Costs
Average or FIFO are based on Receipt transaction costs

Possibility to have later Update of Receipt Cost
Invoice of Purchase Receipt
Calculation of Manufactured Cost
Standard requires that Standard Costs are entered or

calculated
Usually entered for Purchased Products
Usually calculated for Manufactured Products
Standard Costs are held per Product, by Site and by Year

Only the latest copy is held
3 more variations of Standard can be held

Revised, Budget & Simulated
These can have sequential revisions during a year, which are also stored
85 / Sage 2010
Exercise 5.5 Standard

Costs
Calculate a Standard Cost
86 / Sage 2010
Standard Cost Calculation

How was it calculated ?
Component 1 Cost $2 each x 1
Component 2 Cost $1 each x 2
M/C Setup time
Rate at $10/h
Operation time
Rate at $10/h
TOTAL =
87 / Sage 2010
=
$2
=
$2
x 1h =
$10
x 0,5h
=
$5
$19
Starting a manufacturing
process...
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
88 / Sage 2010
Work Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Exercise 6.1.1 Sales Quote

Create a Quote
89 / Sage 2010
Exercise 6.1.2 Order from

Quote
Create an Order from a Quote
90 / Sage 2010
Review Order from Quote
Review from your order

Scroll along the line, note the Quote number
Right click on the line Drill Down to Quotes
Note the Quote status
Use Option > Status
Return to the Order
On the line, Drill Down to Price Explanation
91 / Sage 2010
MRP
MRP
WORK ORDERS
What do I have to make?
SALES ORDERS
FORECAST
Which priority?
Which price?
PURCHASE ORDERS
What do I have to buy?
WORK CENTERS
CAPACITIES & LOADS
Do I have enough capacity?
92 / Sage 2010
Exercise 6.2 Run MRP

This exercise carried out by the Tutor or single delegates
Exercise 6.2
Review the result of the MRP

Manufacturing > Planning > Enterprise Planning
Use transaction ALL
Enter Site T93 and Search.
Enter Site T92 and Search.
93 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
94 / Sage 2010
Work Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Stock Review
Projected Stock
Inventory > Inquiries > Inventory > Projected Stock for RAWMLXXXXX
Note the POS record label for the suggested order
95 / Sage 2010
Purchase Requests
Purchase Requests are internal orders
They can be used where the Inventory re-ordering is a separate function from the Purchasing
Also, commonly used for non-stock Purchase requirements
They can involve a Signature step
They are seen in the Planning screens as POP Purchase Order Planned
There are different ways to turn our requirement into a request :

In Requests Object
From Workbenches
We will use the Enterprise Planning
96 / Sage 2010
Exercise 6.3.1 Purchase Requests

Exercise 6.3.1
97 / Sage 2010
Request Review
Projected Stock
Inventory > Inquiries > Inventory > Projected Stock for RAWMLXXXXX
Note the POS is replaced by the POP
98 / Sage 2010
Review - Prices
Prices can have a simple or comprehensive structure
Purchasing > Prices > Price Entry, Transaction T20

Look at a few records
Note they are by Product, Supplier, Quantity range
This is a typical simple record
Parameters > Purchasing > Prices > Parameters

Look at the types
Extensive topic to cover later
99 / Sage 2010
Review - Order from

Request
We will consider a number of methods:
Purchasing > Requests > Requests
There is an Order button at the bottom of the screen.
Purchasing > Ordering > Grouping

Transaction BUY, Search
Note options to Include, Exclude, modify quantities, Generate
Cancel
Purchasing > Orders > Buyer Planning
100 / Sage 2010
Exercise 6.3.2 Order from

Request
Review
Purchasing > Requests > Requests

In your Request, note the Status ticks
Closed and Ordered
Use Option View PR Orders to see the order

right click to the order
101 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
QC
(GESSTQ)
Return
(GESPNH)
Return
(GESSQH)
102 / Sage 2010
Track
Materials
(GESMTK)
Purchase
Receipt
(GESPTH)
Exercises Purchase Receipt

Exercise 6.3.3 - Receipt
Exercise 6.3.4 QC Response
Review
Inventory > Quality Control > Quality Control
Select Left list Archived and check your two new lines created
103 / Sage 2010
Exercise 6.3.5 Invoice with additional

charges
You have received the supplier invoice
Purchasing > Invoices > Invoices
104 / Sage 2010
Exercise 6.3.6 Return Creation

This is a two-stage process; Create, then Validate
We may have to apply to the Supplier for a Returns Authorisation, before
making our Return.
105 / Sage 2010
Review Returns cont.

Review what has happened to the Stocks and Order
Site T92 and Returned Product
Search
Note the 2 lines; the Rejected line is Allocated
Right click to Detailed Allocations; you see the Return

Look at your order, Line Status
The Return is not yet shown
At this stage, we could send the complaint to the Supplier, and

get a Return Authorisation
106 / Sage 2010
Exercise 6.3.7 Return Validation

Validate the Return
This will actually create the stock movement

Site T92 and Returned Product
Search
Note only 1 line; the Rejected line has gone
Right click to Stock Transaction; you see the Return
Inventory > Inquiries > Inventory > Projected Stock

Note that the Order exists
Right click to the PO, check the line Status
Now, the Returned quantity is shown
107 / Sage 2010
E Exercise 6.3.8 Credit for the Return

You have received the supplier Credit
Purchasing > Invoices > Invoices
108 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
QC
(GESSTQ)
Return
(GESPNH)
Return
(GESSQH)
109 / Sage 2010
Track
Materials
(GESMTK)
Purchase
Receipt
(GESPTH)
Manufacturing Round 2
An introduction to :
Load Management
Tracking
Close & Cost
110
/ Sage 2010
Manufacturing - Load management

Capacity and Load are managed in Time Buckets by Work Center.
These are defined in parameters
Parameters > Manufacturing > Scheduling
Example 4 weeks and 3 months, created in January
The buckets need to be re-built regularly the same example re-built in February
Auto adjustment means you get more small units up to the start of the next large
unit.
The same example rebuilt in mid-February has 6 weeks instead of a half-month in
March
Manufacturing > Batch processes > Recalculate Load

Includes the option to re-schedule late orders
111 / Sage 2010
Exercise 6.4.1 Work Order

Creation
Use the Workbenches
112 / Sage 2010
Tracking
Tracking is the recording of activities for a Work Order
One entry can track Materials, Operations, Product, or any
combination of these.
We can also use Work Benches to make tracking entries
Time
Material
Manufacturing
Material returns
Each of these can do more than one function

They can also be used to track without Work Orders.
113 / Sage 2010
Exercise 6.4.2 Production Tracking

Manufacturing > Production Tracking > Production Tracking
114 / Sage 2010
WIP Accounting Interface

Prior to closing and costing the WO, we will run a WIP
This function is used to pass the WO in progress records that
have arisen from the production tracking to the accounting
module.
Its also used to pass any variance or adjustment record
generated during the production cost calculation to the
accounting module.
It is possible to transfer the WIP records to accounting for
WOs that have not yet been closed.
115 / Sage 2010
WIP Accounting Interface

This function is used to pass the WO in progress records that have arisen
from the production tracking to the accounting module.
ACCWIPENT
WIP Automatic journal
Time tracking
Material consumption
Overheads
STO Chapter
ACCIFA
W
IP
P
os
tin
g
Cr
ite
ria
WIP
WIP
Accountin
Accountin
g
g Interface
Interface
Accounting
Accounting
Interface
Interface
GL Accounting
116 / Sage 2010
Pr
od
uc
tio
n
tra
ck
in
g
GPA Chapter
Exercise 6.4.3 WIP Accounting Interface
117 / Sage 2010
Exercises Close and Cost

Exercise 6.4.4 WO Closing
Exercise 6.4.5 WO Costing
118 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
QC
(GESSTQ)
Return
(GESPNH)
Return
(GESSQH)
119 / Sage 2010
Track
Materials
(GESMTK)
Purchase
Receipt
(GESPTH)
Intersite supply Round 2
120
/ Sage 2010
Inter-site transfers
ERP X3 manages mirror pairs of transactions for Inter-Site and
Inter-Company
Inter-Site are distinguished by having no commercial value
A PO created in one Site automatically generates an SO in the supplying
site
A Shipment from the supplying site can be used as the basis of a Receipt
A Sales Invoice from the Supplying Site can automatically generate a
Purchase Invoice in the Receiving Site
Inter-company only
121 / Sage 2010
Exercise 6.5.1 Create orders

Use Enterprise Planning
Reminder of how the product has been set up for inter-site replenishment
122 / Sage 2010
Exercise 6.5.2 - Shipment

Without concerning ourselves with Allocations, we can directly
ship the order
123 / Sage 2010
Exercise 6.5.3 Create Inter-site Receipt

Purchasing > Receipts > Receipts
You are going to receive your Inter-site Shipment
124 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
QC
(GESSTQ)
Return
(GESPNH)
Return
(GESSQH)
125 / Sage 2010
Track
Materials
(GESMTK)
Purchase
Receipt
(GESPTH)
Exercises Automated processes

We will process the remaining order (Customer Order) with
automatic processes
Automatic allocations
Automatic Shipment Generation
Automatic Shipment Invoicing
Print Invoices
Invoice Validation
Exercises from 6.6.1 to 6.6.6
126 / Sage 2010
We are here
Site T93
Site T92
Planning
Quote
Sales Order
(GESSQH) (GESSOH)
MRP
(FUNMRP)
Purchase
Request
(FUNGBENCH)
Inter-Site
Purchase
Sales
Order
Order
(FUNGBENCH)
Purchase RFQ
Responses
(GESPQH)
Purchase
Order
(GESPOI)
Work Order
(FUNGBENCH)
Execution
Inter-Site
Sales
Shipment
(GESSDH)
Shipment
Preparation
(FUNPREP)
Pick Locn
Replenish
(FUNREO)
Receipt
(GESPTH)
Sales
Shipment
(GESSDH)
Track
Product
(GESMTK)
QC
(GESSTQ)
Return
(GESPNH)
Return
(GESSQH)
127 / Sage 2010
Track
Materials
(GESMTK)
Purchase
Receipt
(GESPTH)
Accounting Round 2
128
/ Sage 2010
Financial Data Extraction

Financial Data Extraction is a dedicated Finance reporting Tool
designed for the creation of management Accounts on a
Periodic basis
Reports can be defined by the users, formatted according to
requirements.
Versions of reports can be stored along with the results
Financial Data Extraction is an Advanced Finance subject
129 / Sage 2010
Financial Data Extraction : Profit & Loss

We use a predefined function to extract data and build a P&L
report
Actual
Budget
Variance
(1)
(2)
(3)
601 Account
602 Account
603 Account
604 Account
605 Account
Subtotal Expenses
Profit accounts (7*)
Results
130 / Sage 2010
Exercise 7.1 Extracting P&L report
131 / Sage 2010
Conclusion
Objectives are achieved
You are now familiar with the major business processes in Sage ERP X3.
You have seen the products high integration level and the links and interactions
between processes, from presales through to accounting and reporting.
You have been able to place simple transactions, follow them up and see their
results in all X3 modules, including Purchasing, Inventory Management,
Manufacturing, Sales and General and AP/AR Accounting.
You have used existing data but you have also created your own data in this
courses exercises.
Thank you for your attention

132 / Sage 2010

CB102 Sage ERP X3 V6 Functional Overview v1.1.3 Slides

Diunggah oleh

Informasi Dokumen

Hak Cipta

Format Tersedia

Bagikan dokumen Ini

Bagikan atau Tanam Dokumen

Opsi Berbagi

Apakah menurut Anda dokumen ini bermanfaat?

Apakah konten ini tidak pantas?

Hak Cipta:

Format Tersedia

CB102 Sage ERP X3 V6 Functional Overview v1.1.3 Slides

Diunggah oleh

Hak Cipta:

Format Tersedia

January

Sage ERP X3 Training Course

Sage ERP X3 Expert

Distribution and Inventory

Fixed Assets (Additional Features)

Functional Overview Sage ERP X3 v6.2

CRM Activity and Customer Support

You will understand the links and interactions between

You will be able to place simple transactions, follow them

Functional Overview Sage ERP X3 v6.2

How to achieve these

In the round TWO, we will use a more comprehensive

Functional Overview Sage ERP X3 v6.2

Functional Overview Sage ERP X3 v6.2

2. ROUND 1 : SIMPLE BUSINESS CYCLE

3. ROUND 2 : MANUFACTURING, SUPPLY CHAIN

Functional Overview Sage ERP X3 v6.2

Functional Overview Sage ERP X3 v6.2

General Organization Options

General organization Companies 900

Functional Overview Sage ERP X3 v6.2

General organization Companies 010, 020

Company 010 (Computer)

Activity: manufacturing and sale

Company 030 (Info

Functional Overview Sage ERP X3 v6.2

Review examine Companies/Sites

Parameters > Organizational Structure > Sites

Functional Overview Sage ERP X3 v6.2

May or may not

Functional Overview Sage ERP X3 v6.2

Functional Overview Sage ERP X3 v6.2

General Ledger Accounts

Mapping of account to other ledgers accounts (Important for Multi ledger

Functional Overview Sage ERP X3 v6.2

Dimensions allow collection of data for later analysis

Functional Overview Sage ERP X3 v6.2

Document and sequence number

Functional Overview Sage ERP X3 v6.2

Review General Ledger Accounts

Financials > Journals > Journal Entry

Functional Overview Sage ERP X3 v6.2

One BP can have many different relationships:

When a new Customer, Supplier, or any other type of BP, is

Functional Overview Sage ERP X3 v6.2

Statistic groups for analysis

Functional Overview Sage ERP X3 v6.2

Customers of Company 010

020 (Bike City)

030 (Info Distribution)

Credit control rules

Statistic groups for analysis

Functional Overview Sage ERP X3 v6.2

Suppliers of Company 010

Functional Overview Sage ERP X3 v6.2

Review examine Business

Functional Overview Sage ERP X3 v6.2

Further controls to differentiate by Site (Product-Site)

Accounting code needed for the account posting

Functional Overview Sage ERP X3 v6.2

Review examine Products

Return to the Product

Functional Overview Sage ERP X3 v6.2

Functional Overview Sage ERP X3 v6.2