COMPUTER ACCOUNTING WITH

QUICKBOOKS 2013
CHAPTER 1

Donna Kay

Copyright2014byTheMcGrawHillCompanies,Inc.Allrightsreserved

WHY CHOOSE
QUICKBOOKS?
4 million users
95% of small business accounting

software sales

TRANSACTIONS
Two ways to enter transactions in
QuickBooks:
1. Onscreen journal

TRANSACTIONS
Two ways to enter transactions in
QuickBooks:
2. Onscreen forms

CREATE AN ACCOUNTING
SYSTEM USING
QUICKBOOKS
Step 1: Create a new company data file.
Step 2: Create a chart of accounts.
Step 3: Create lists:
Customer list
Vendor list
Item list
Employee list
Other

CREATE AN ACCOUNTING
SYSTEM USING
QUICKBOOKS

Step 4: Enter transactions using an

onscreen journal or onscreen form.

CREATE AN ACCOUNTING
SYSTEM USING
QUICKBOOKS
Step 5: Prepare reports.
Balance sheet
Income statement
Statement of cash flows

Input Data

QuickBooks

Output Reports

QUICKBOOKS NAVIGATION
My Shortcuts Icon bar

QUICKBOOKS NAVIGATION
Menu bar

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QUICKBOOKS NAVIGATION
Home page

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HOME PAGE
CUSTOMERS

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HOME PAGE
VENDORS

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HOME PAGE
EMPLOYEES

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HOME PAGE
BANKING

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HOME PAGE
COMPANY

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COMPANY CALENDAR

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COMPANY SNAPSHOT

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CUSTOMER CENTER

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VENDOR CENTER

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EMPLOYEE CENTER

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DOCS CENTER

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REPORT CENTER

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GO PAPERLESS
Two types of QuickBooks templates available
at www.myquickbooks.me:
1. REPORTS Excel templates
QB reports exported to Excel
Example: Trial Balance
2. DOCS Excel templates
QB Documents exported to Excel
Example: Invoice, Check

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Download Go Paperless Reports Excel
template (www.myquickbooks.me)
Save workbook as:
YourFirstName YourLastName CH 1 REPORTS

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Display Trial Balance on QB screen.
Select Excel > Update Existing Workbook.

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GO PAPERLESS
Export QuickBooks Reports to Excel:
Select Replace an existing worksheet.
Select workbook and sheet.
Select Advanced

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GO PAPERLESS
Export QuickBooks
Reports to Excel
(continued):
Uncheck Space
between columns
Uncheck Include
QuickBooks
Export Guide
worksheet with
helpful advice
OK.
Select Export.

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GO PAPERLESS
For step-by-step instructions to Export QuickBooks
Reports to Excel:
See INSTRUCTIONS sheet in the Reports Excel
template
See Chapter 1

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APP CENTER

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QUICKBOOKS HELP

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QUICKBOOKS
TROUBLESHOOTING
See Appendix C:
QuickBooks Troubleshooting

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QUICKBOOKS FILES

.QBW

= QuickBooks Working File

.QBB

= QuickBooks Backup File

.QBM

= QuickBooks Mobile (Portable) File

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QUICKBOOKS BACKUPS

See Chapter 1 or Appendix B

for step-by-step instructions on how
to back up your QuickBooks files.

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TWO WAYS TO DO YOUR

QUICKBOOKS
ASSIGNMENTS
1.

Workflow
If you are using the same computer
And you have no errors
Keep using the same .QBW file.

2.

Restart & Restore

If you are changing computers
Or if you have an error
Use the text .QBB data files to restore.

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TO LEARN MORE

See Chapter 1
Visit the Online Learning Center
www.mhhe.com/kay2013
Visit
www.myquickbooks.me