Implement Customer Invoicing

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Objectives

After completing this module, you should be able to:

Enter setup information related to invoicing
Discuss the major implementation considerations for
customer invoicing

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Agenda

Entering invoice setup information

Discussing major implementation considerations

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Required Setup Steps for Transactions

Before you can use customer invoices, you must
complete these setups:
Customers
Receivables Transaction Types
AutoAccounting
Billing Cycles
Payment Terms
Transaction Sources
Remit-To Addresses
System and Profile Options

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Receivables Transaction Types

Set Defaults for:
Legal Entity
Payment Terms
Account Numbers
Creation Sign
Application
Post to General Ledger
Late Charges
Allow Freight

Select a Class:
Invoice
Debit Memo
Credit Memo
Deposit
Guarantee
Chargeback
Bills Receivable

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Using Natural Application

Only Natural Application Selected

0

+500

Application

Natural Application Not Selected

-500

Application
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+500

Deposit Transaction Type

If the transaction type class is Deposit, complete the fields
in the Deposit tabbed region:
In the Allocation Basis field, indicate how to apply the
balance of deposits with this transaction type to
transactions:
Lines Only Apply deposits to invoice lines only
Lines, Tax and Freight Include tax and freight amounts
on invoices when applying deposits to transactions

Enter a Receivable Account for deposits with this

transaction type
Enter an Offset Account for deposits with this
transaction type

Copyright 2007, Oracle. All rights reserved.

AutoAccounting
Invoice
Salesperson = Joe Adams
Transaction Type = Invoice
1. Wrist Pad 2 @ 1,000
Revenue Account = 01-100-4505-201
Salesperson = Joe Adams
Revenue Account = 02-100-4000-000
Account Type = Revenue
Segment Constant Value Table Name
CO
01
CC
Salesreps
Account
Trans. Types
Product
Standard Line
Transaction Type = Invoice
Revenue Account = 02-000-4505-100
Standard Line = Wrist Pad
Revenue Account = 02-000-4101-201
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Balance Forward Billing Cycle

Daily

Weekly

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Monthly

Payment Terms

Payment
Schedule

% of
Discount
Allowed

Credit Check
Check box

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Transaction Sources

Control

10001
10002
10003
Invoice Batch

Defaults

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Numbering

Remit-to Addresses
Remit to Address:
Georgettess Tool Shop
2003 Penny Lane
Paris, Texas 77309
USA

Country

State

Postal Code

Customer Bill-To Address Determines Remit-To

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System Options Relating to Transactions

Header Level
Rounding

Automatic
Journal Import

Allow Changes to
Printed
Transactions

Allow Deletion
of Transactions

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System Options Relating to Late Charges

Late Charges

Set the Late Charges option

Enter the Interest Invoice and
Debit Memo transaction types
Enter the interest charge and
penalty charge Receivables
activities
Enter details for Average Daily
Balance

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Miscellaneous System Options

Print Remit
To Address
Print Home
Country

Require
Salesperson

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Source
of
Territory

Profile Options

AR: Allow Update of Existing Sales Credits

AR: Change Customer on Transaction
AR: Default Exchange Rate Type
AR: Override Adjustment Activity Account Option
AR: Transaction Batch Source
AR: Use Invoice Accounting For Credit Memos

Profile
Options

Receivables
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Implementation Considerations
for Transactions
Payment Terms:
Discounting?
Balance Forward Billing?
Split Payment Terms?
Allocating Tax and Freight?

AutoAccounting
Source of Table

Transaction Batch Source?

Value
Non Oracle Systems

ID
AutoInvoice

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Oracle System

Implementation Considerations
for Remit-To Addresses
Define lockbox addresses as remit-to addresses to let
customers know where to send payment
To catch any missing assignments, set up a remit-to
address assigned to a default location

Define
Remit-To
Address

Lockbox
Address

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Optional Setup Steps for Customer Invoices

The following are optional setup steps for customer
invoices:
Accounting Rules
Salespeople
Standard Memo Lines
Document Sequencing
Statements
Balance Forward Billing
Tiered Interest Rates

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Salespeople
100 Sales
Today!

Allocate Sales
Credits

Source of
Territory
Required?

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Standard Memo Lines

Select Line Type:

Charges
Freight
Line
Tax

Tax
Classification
Code

Unit Price

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Setting Up Document Sequencing

1. Enable the Sequential Numbering profile option

2. Define sequences

3. Assign sequences to categories

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Setting Up Gapless
Transaction Numbering
Select the Copy Document Number to Transaction
Number check box when defining your transaction
batch sources
Set the Document Number Generation Level system
option
Do not select the Allow Invoice Deletion check box
in the System Options window

20001
20002
20003
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Setting Up Statements

Define Statement
Cycles
Weekly
Bi-Monthly

Define Aging
Buckets

Monthly

PAST DUE!!!
PAY NOW!!!
Define Custom Messages
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Quarterly

Balance Forward Bills

Difference between a balance forward bill and a statement

Statement

Balance Forward Bills

Generated at customer account

level

Generated at account or site

level

Customer uses for informational Customer pays from the bill

purposes
Customers selected by
statement cycle

Customers selected by billing

cycle and currency

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Setting Up Balance Forward Billing

Define Balance Forward Define Balance Forward

Billing Cycles
Billing Payment Terms

Set the Show Billing Number

System Option to Yes

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Enable Balance
Forward Billing

Setting Up Tiered Interest Rates

for Late Charges

Set Up Interest Tiers

Set Up Charge Schedule

Set up the tiered interest rates

Set up a charge schedule
Assign values to the interest
tiers
Update the customer account
or account site with tier
information

Copyright 2007, Oracle. All rights reserved.

Overview of Transaction Printing Views

Printing Views are used to:
Easily create invoices to suit your business needs
Save time and cost in customizing invoices
Invoice

Transaction
views

Printed
invoice

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Transaction Printing Views

AR_INVOICE_HEADER_V
AR_INVOICE_ADJ_V
AR_INVOICE_LINES_V
AR_INVOICE_TAX_SUMMARY_V
AR_INVOICE_COMMITMENT_INFO_V
AR_INVOICE_TOTALS_V
AR_INVOICE_INSTALLMENTS_V
AR_INVOICE_COUNT_TERMS_V

Copyright 2007, Oracle. All rights reserved.

Agenda

Entering invoice setup information

Major implementation considerations

Copyright 2007, Oracle. All rights reserved.

Define Transaction Types in Order

Define transaction types in the following order:
Credit memo
Invoice
Debit memo
Chargeback
Bills receivable
Deposit
Guarantee

Copyright 2007, Oracle. All rights reserved.

Implementation Considerations
for Document Sequencing Enhancements
Different Numbering Schemes

20001

Document Sequence
Type

20002

10001

Gapless

20003

10002
10003

Do Not Allow
Deletion of
Transactions

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Manual
Automatic

Function Security
Function Name

Activities That Can Be Restricted

Transactions: Complete

Complete transactions

Transactions: Dispute

Place transactions in dispute

Transactions: Copy

Copy transactions

Transactions: Print

Print transactions

Inv: View

View invoices

Inv: Enter

Enter invoices

Inv: Update

Update invoices

Inv: Delete

Delete invoices

Copyright 2007, Oracle. All rights reserved.

Summary

In this module, you should have learned how to:

Enter setup information related to invoicing
Discuss the major implementation considerations for
customer invoicing

Copyright 2007, Oracle. All rights reserved.