Application Software

Application Software
Chapter 3 Objectives
Define application software
Understand how system
software interacts with
application software
Identify the role of the user
interface
Explain how to start a software
application
Identify the widely used

products and explain key
features of
productivity/business software
applications, graphic
design/multimedia software
applications,
home/personal/educational
software applications, and
communications software
applications
Identify various products
available as Web applications
Describe the learning aids
available with many software
applications
Next
p. 3.2
What is application software?
Programs that perform

specific tasks for users
Also called a software
application or an application
Several reasons to use
To assist with
graphics and
multimedia
projects
To facilitate
communications
Next
p. 3.2
As a
productivity/
business tool
To support
household activities,
for personal
business, or for
education
What are the categories of application software?
Next
p. 3.2 Fig. 3-1
What is a software package?
A specific
software
product, such
as Microsoft
Word
Available
through retail,
shareware,
freeware, and
public-domain
Next
p. 3.2
What is system software?
Programs that
control the
operations of the
computer and its
devices
Serves as the
interface between
the user, the
application
software, and the
computer's
hardware
Next
p. 3.3 Fig. 3-2
What is an operating system?
A type of system software

Contains instructions that coordinate all the activities among
computer hardware devices
Start the computer

and the operating
system (usually
found on the
computers hard
disk drive) is loaded,
or copied into
memory
Next
p. 3.2
The operating
system tells the
computer how
to perform
functions
While the
computer is
running, the
operating system
remains in
memory until
power is removed
from the computer
What is a utility program?
Next
p. 3.3
Also called a utility

A type of system
software that
performs a specific
task
Usually related to
managing a
computer, its
devices, or its
programs
What is an antivirus program?
A utility that prevents, detects, and removes viruses

from a computers memory or storage devices
A virus is a
program that
copies itself into
other programs
and spreads
through multiple
computers
Some viruses
destroy or
corrupt data
Next
p. 3.3 Fig. 3-3
Technology Trailblazer
Paul Allen
Co-founded Microsoft
with Bill Gates
Became head of
research and new
product development
Serves as a senior
strategy adviser to
top Microsoft
executives
Click to view
Web Link
then click Paul Allen
Next
p. 3.5
What is a user interface?
Controls how you enter data or instructions and

how information displays on the screen
A graphical
user interface
(GUI)
combines text,
graphics, and
other visual
images to
make software
easier to use
Next
p. 3.4
What is the desktop?
On-screen
work area that
can display
graphical
elements
Icons
Buttons
Windows
Menus
Links
Dialog
boxes
Next
p. 3.4 Fig. 3-4
Pointer
Small symbol on the screen
To click an object, you move the
pointer to the object and then press
and release a button on the mouse
Icons
Small images that display to
represent a program, a
document, or some other object
Buttons
Graphical elements that you can
activate to cause a specific action
to take place
What is a menu?
A menu contains commands you can select

A command is
Start menu
an instruction
that causes a
command
computer
program to
perform a
specific action
A submenu is a
menu that
displays when
you point to a
command on a
previous menu
Next
p. 3.5 Fig. 3-5
Start button
Programs
submenu
Accessories
submenu
Paint program
command
How can you start an application?
Next
p. 3.6
Click its program name on a menu or submenu

Instructs the
Click a program
operating
command name
system to
start the
application
Transfers the
program
from a
storage
medium into
memory
What are features of an application window?
A window is a
rectangular area
of the screen
that displays a
program, data,
and/or
information
A title bar is a
horizontal space
that contains the
windows name
Next
p. 3.6 Fig. 3-6
Paint
window
title bar
toolbar
Print dialog
box
What is a dialog box?
A special window
a program
displays to
provide
information,
present available
options, or
request a
response
check box
text box
option buttons
Next
p. 3.6 Fig. 3-7
command
buttons
Productivity Software
What is productivity software?
Software
that assists
people in
becoming
more
effective
and
efficient
while
performing
daily
activities
Presentation
Graphics
Word Processing
Personal Information Manager

Spreadsheet
Software Suite
Database
Project Management
Next
p. 3.7 Fig. 3-8
Accounting
Company on the Cutting

Edge
Click to view
Web Link
then click
Microsoft
Next
p. 3.7
Supplies top-rated
software for personal
computers
Ninety-five percent of
personal computers
run at least one
Microsoft application
The worlds leading
productivity software
developer
What is word processing software?
Allows users
to create and
manipulate
documents
that contain
text and
graphics
One of the
most widely
used types of
application
software
Next
p. 3.8 Fig. 3-9
printed
document
document displays
k
in word k
processing
window
What is clip art?
A collection of
drawings,
diagrams, and
photographs
that you can
insert into
documents
Next
p. 3.8 Fig. 3-9
What are some word processing features?
Specify margins
The portion of the page
outside the main body
of text
Word wrap
Software automatically
positions text at the
beginning of the next
line when it extends
beyond the right page
margin
Next
p. 3.8
Scrolling
Process of moving
different portions of
the document on
the screen into view
What is a major advantage of using a word processor?
You can easily

change what you
have written
Insert, delete, or
rearrange words,
sentences,
paragraphs or
entire sections
Next
p. 3.9
The house was deep in a

secluded
secluded
remote part of the
woods. The trees
surrounded the porch in
a protective circle.
Small clusters of pink
and white flowers lined
the walk leading up to
the door. find or
find or
search
search
replace
replace
What is a spelling checker?
Next
p. 3.9
Reviews the
spelling of
individual words,
sections of a
document, or the
entire document
reviews
reviews the
the
spelling
spelling of
of
individual
inividal words
words
inividal
What are headers and footers?
Header
Text that appears at
the top of each page
Footer
Text that appears at
the bottom of each
page
Next
p. 3.9
May include
Page numbers
Company names
Report titles
Dates
header
Productivity software is
software that assists people in
becoming more effective and
efficient while performing daily
activities. Productivity software
includes applications such as
word processing, spreadsheet,
database, presentation
graphics, personal information
manager, software suite,
accounting, and project
management.
footer
Page 3.9
What are other popular word processing features?
autoformat
autocorrect
grammar
checker
columns
collaboration
tables
macros
mail merge
thesaurus
tracking
changes
templates
Next
p. 3.9
voice
recognition
Web page
development
What are the stages of developing a document?
editing
process of making
changes to a documents
existing content
formatting
creating
changing the appearance of

a document
developing the document by

entering text or numbers,
inserting graphical images, and
performing other tasks using
an input device
saving
printing
process of copying a document
process of sending a file to a
from memory to a storage
printer to generate output on a
Nextmedium such as a floppy disk or
medium such as paper
p. 3.10
hard disk
What is the clipboard?
A temporary storage location used for cut,

copy, and paste
Copy
Cut
Click to
view animation
Next
p. 3.10
Remove a
portion of the
document and
store it on the
Clipboard
Duplicate a portion
of the document and
store it on the
Clipboard
Paste
Place items stored on
the clipboard into the
document
What is a font?
A name assigned to a
specific design of
characters
font size
Font size specifies the

size or the characters in
a particular font in
points
A single point is
about 1/72 of an inch
in height
Font style adds

emphasis to a font
Next
such as bold, italic,
p. 3.10 Fig. 3-11
and underline
font
Font styles
What is a file?
Next
p. 3.10
A named collection of data, instructions, or information

filename
nameon
on
Each file has a file name
file
titlebar
bar
title
A file name is a
unique combination
of letters of the
alphabet, numbers,
and other characters
that identifies the file
The title bar of a
document window
usually displays the
file name
What is voice recognition?
The computers capability of distinguishing

spoken words
Step 6:
1:
2:
3:
4:
5:
Say,
Say,
Say,
Say,
Voice
Say,
Forty
Dictation
Algerian
Green
Command
Say,
Eight
Font.
and
and
toand
instruct
then
to
then
then
instruct
say,
say,
say,
the the
program
program
you
Font
Font
you
will
End.
Color.
will
Size.
be dictating.
be issuingSay,
commands.
Car for
Say,
sale.
Center.
Next
p. 3.11 Fig. 3-12
What is spreadsheet software?
Allows you to
organize data in
rows and columns
Performs
calculations on this
data
Rows and columns
collectively called a
worksheet
Click to view Web Link

then click Spreadsheet Software
Next
p. 3.12 Fig. 3-13
How is a spreadsheet organized?
Data is organized
vertically into columns
identified by letters
Data is organized
horizontally into rows
identified by numbers
columns
columns
A cell is the intersection of a

column and row identified by the
column letter and row number
ex. A19
Click to
view animation
Next
p. 3.12 Fig. 3-13
rows
rows
cell
cell
2
A
/s
)
e
What can a cell contain?
6
s
B
n
6
e
3
4
C
p
=E( x ,299.0
Label
0
=
A
Text that identifies
3
*4
the data and helps
To2t1a%
organize the
Value
l
worksheet
Number
Next
p. 3.12
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gs
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$52
8
Formula
Performs calculations on
the data in the worksheet
and displays the resulting
value in a cell
What is a function?
A predefined formula that performs common
calculations
PV
CO
UN
Next
T
p. 3.14
AG
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T
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SU
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PV
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IF
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LN
What is a macro?
A sequence of
keystrokes and
instructions you
record and save
Run the macro to
perform the
sequence of
saved keystrokes
and instructions
Next
p. 3.13
What is recalculation?
The capability of recalculating the rest of the worksheet

when data in a worksheet changes
What-if analysis is a process in which you change
certain values in a spread sheet in order to reveal the
effects of those changes
Newdata
data
New
entered
entered
Totals
Totals
recalculated
recalculated
Next
p. 3.13
Projected College Cash Flow Analysis

Expenses
Room & Board
Tuition & Books
Clothes
Entertainment
Miscellaneous
Total
Freshman Sophomore
Junior
Senior
$ 3,290.00 $ 3,454.50 $
3,627.23 $
3,808.59 $
10,000.00
4,850.00
10,500.00
5,092.50
11,000.00
5,347.13
11,500.00
5,614.48
490.00
514.50
540.23
567.24
635.00
666.75
700.09
735.09
325.00
341.25
358.31
376.23
$ 14,740.00
9,590.00 $ 15,477.00
10,069.50 $ 16,225.86
10,572.99 $ 16,987.15
11,101.63 $
Total
14,180.32
20,904.11
43,000.00
2,111.97
2,736.93
1,400.79
41,334.12
63,430.01
What is charting?
Allows you to display spreadsheet data in a

chart that shows the relationship of data in
graphical form
linechart
chart
line
piechart
chart
pie
Next
p. 3.14 Fig. 3-15
column
column
chart
chart
Technology Trailblazer
Dan Bricklin
Developed
VisiCalc, the first
electronic
spreadsheet
Formed the
Software Arts
company with
Bob Frankston
Click to view
Web Link
then click Dan Bricklin
Next
p. 3.14
What is a database?
A collection
of data
organized in
a manner
that allows
access,
retrieval, and
use of that
data

then click Database Software
Next
p. 3.15 Fig. 3-16
What is database software?
Also called a database management system
(DBMS)
Allows you to create, access, and manage a
database
add, change,
and delete data
Next
p. 3.16
sort and
retrieve data
create forms
and reports
using the data
What are the parts of a database?
A collection of data stored in tables
A record is a row in a table that contains information about a given person, product, or event
A field is a column in a table that contains a specific piece of information within a record
fields
fields
Itemtable
table
Item
records
records
then click
Database Software
Next
p. 3.15 Fig. 3-16
Supplier
Supplier
table
table
How is a database organized?
Records and fields in a table are described

by the table structure
Itemtable
table
Item
structure
structure
Suppliertable
table
Supplier
structure
structure
Next
p. 3.16 Fig. 3-17
What does the structure contain?
field name
field size
A unique name The maximum number of

that identifies characters that a particular
field can contain
each field
data type
The kind of data a field
can contain and how the
field is used
Text: letters, numbers, or special characters

Numeric: numbers only
Currency: dollar and cent amounts
Date: month, day, and year information
Memo: lengthy text entries
Hyperlink: Web address that links to a document
Next
p. 3.16
or a Web page
Object: picture, audio, video, or a document

created in other applications
How is data entered or modified?
Data is entered using a data entry form

Entering individual records is known as populating the table
Validation is the process of comparing the data to a set of
rules or values to determine if the data is correct
Next
p. 3.17 Fig. 3-18
How is data manipulated to generate information?
Sort or organize a set of records in a particular order

Retrieve information using a query, or request for specific
data
A query retrieves data by identifying criteria, which are
restrictions the data must meet
Produces reports based on criteria the user supplies
Next
p. 3.17 Fig. 3-19
What is presentation graphics software?
Allows you to create documents called presentations
Sometimes
called a slide
show
Can be
displayed on
a large
monitor or on
a projection
screen
Next
p. 3.18 Fig. 3-20
What is slide sorter view?
Used to help organize the presentation
You can view small versions of all the slides
Next
p. 3.18 Fig. 3-21
What output formats are available for a presentation ?
Outline of the text

from each slide
Handouts to distribute
to audience members
Notes page to help a

speaker deliver the
presentation
Next
p. 3.19 Fig. 3-22
What is a personal information manager (PIM)?
A software application that

includes an appointment
calendar, address book,
notepad, and other features
Helps to organize personal
information
Most handheld computers
have PIM functions
You can synchronize, or
transfer information between
the handheld computer and a
desktop computer
Next
p. 3.20 Fig. 3-23
handheld computer
What is a software suite?
A collection of individual applications sold as
a single package
You install the entire collection of applications
at once
Two major advantages:
ease of use
lower cost
Next
p. 3.20
What is project management software?
Allows you to plan, schedule, track, and analyze

the events, resources, and costs of a project
Next
p. 3.21 Fig. 3-24
What is accounting software?
Helps companies record and report their financial

transactions
Newer
packages
support
online direct
deposit and
payroll
services
Next
p. 3.21 Fig. 3-25
Graphics and Multimedia

Software
What are some
popular
graphics and
multimedia
software
products?
Computer-Aided Design
(CAD)
Desktop Publishing
(Professional)
Paint/Image Editing
(Professional)
Video and Audio Editing
Multimedia Authoring
Next
p. 3.22 Fig. 3-26
Web Page Authoring

Software
What is computer-aided design (CAD)?
A sophisticated
type of
application
software that
assists a
professional
user in creating
engineering,
architectural,
and scientific
designs
Next
p. 3.22 Fig. 3-27

Software
What is desktop publishing software (professional)?
Enables
professional
designers to
design and
produce
sophisticated
documents that
contain text,
graphics, and
brilliant colors
Next
p. 3.23 Fig. 3-28

Software
What are some features of desktop publishing software?
page layout
the process of
arranging text and
graphics in a
document on a
page-by-page basis
Next
p. 3.23
color library
a standard set of
colors used by
designers and
printers to ensure
that colors will
print exactly as
specified
Company on the Cutting

Edge
Adobe
Click to view
Web Link
then click
Adobe
Next
p. 3.23
Produces awardwinning software

used to create and
deliver the majority of
Web images today
Products include
Photoshop,
Illustrator, GoLive,
LiveMotion, PageMill,
Streamline, and
PageMaker

Software
What is paint/image editing software (professional)?
Click to view
Web Link
then click
Paint/Image
Editing
Software
Next
Used to create and

modify graphical
images
Sometime called
illustration software
Image editing
software provides the
capabilities of paint
software as well as
the capability to
modify existing
images
p. 3.24 Fig. 3-29

Software
What is video and audio editing software?
Video consists of full-motion images played back at various

speeds
Video editing software

allows you to modify a
segment of a video,
called a clip
Audio is any music,
speech, or other sound
stored and produced
by the computer
Audio editing software
allows you to modify
audio clips
Next
p. 3.25 Fig. 3-30

Software
What is multimedia authoring software?
Also called authorware

Allows you to combine
text, graphics, audio,
video, and animation
into an interactive
presentation
Multimedia
presentations often are
interactive computerbased presentations or
Web-based
presentations designed
to facilitate learning and
elicit direct student
participation
Next
p. 3.25 Fig. 3-31

Software
What is Web page authoring software?
Next
p. 3.25
Helps users of
all skill levels
create
fascinating Web
pages that
include
graphical
images, video,
audio,
animation, and
other special
effects
What software products are

available for home, personal,
and educational use?
Software for Home,

Personal, and Educational
Use
Integrated Software
Personal Finance
Legal
Tax Preparation
Desktop Publishing
Paint/Image Editing
Clip Art/Image Gallery

Home Design/
Landscaping
Next
p. 3.26 Fig. 3-32
Reference
Software for Home,

Use
What is integrated software?
Software that combines applications such as

word processing, spreadsheet, and database
into a single, easy-to-use package
Applications use a
similar interface
and share common
features
Next
p. 3.27
Applications typically do
not have all the
capabilities of standalone productivity
software applications
Each application is
available only through
the integrated software
package
Less
expensive
Software for Home,

Use software?
What is personal finance
A simplified accounting program
Helps home users and
small office/home office
users balance their
checkbook, pay bills,
track personal income
and expenses, track
investments, and
evaluate financial plans
Online banking allows
you to transfer money
electronically from your
checking or credit card
accounts to payees
accounts
Click to
view Web
Link then
click
Personal
Finance
Software
Next
p. 3.27 Fig. 3-33
Software for Home,

Use
What is legal software?
Assists in the
preparation of
legal documents
Provides legal
advice to
individuals,
families, and small
businesses
Next
p. 3.28 Fig. 3-34
Software for Home,

Use software?
What is tax preparation
Guides
individuals,
families, or small
businesses
through the
process of filing
federal taxes
Some allow you
to file your tax
forms
electronically
Next
p. 3.28 Fig. 3-35
Software for Home,

Use software (personal)?
What is desktop publishing
Easy-tounderstand
DTP software
designed for
smaller-scale
desktop
publishing
projects
Next
p. 3.29 Fig. 3-36
Software for Home,

Use software (personal)?
What is paint/image editing
An easy-to-use interface, frequently containing simple draw or editing features.
Allows you to draw or

modify pictures, shapes,
and other images
Photo-editing software
allows you to edit digital
photographs by removing
red-eye, adding special
effects, or creating
electronic photo albums
Online print services will
send high-resolution
printed images through
the postal service
Next
p. 3.29 Fig. 3-37
Software for Home,

Usegallery software?
What is clip art/image
Click to view
Web Link then
click Clip Art/
Image Galleries
A collection of clip art and photographs

Some have
links to clips
available on
the Web
May provide
fonts,
animations,
sounds, video
clips,and
audio clips
Next
p. 3.30 Fig. 3-38
Software for Home,

Use
What is home design/landscaping
software?
Assists with the design or remodeling of a home,

deck, or landscape
Many will
print a
material list
outlining
costs and
quantities for
the entire
project
Next
p. 3.31 Fig. 3-39
Software for Home,

What is educationalUse
software?
Software that teaches

a particular skill
Computer-based
training (CBT) is a
type of education in
which students learn
by using and
completing exercises
with instructional
software
Also called computer-
Click to view
video
Next
p. 3.31
aided instruction
Software for Home,

Use
What is reference software?
Provides valuable and thorough information for all

individuals
Includes
encyclopedias,
dictionaries,
health/medical
guides, and
travel
directories

then click Reference Software
Next
p. 3.31 Fig. 3-40
Software for Home,

Usesoftware?
What is entertainment
Interactive games
Videos
Programs
designed to
support a hobby
or provide
amusement and
enjoyment
Click to view
video
Next
p. 3.31
Software for Home,

Use communication?
What software facilitates
Click to
view
animation
Next
p. 3.31
Web browsers
Chat rooms
Newsgroups
Instant messaging
Groupware

then click Groupware
E-mail
Videoconferencing
E-mail
Newsgroup
Instant
messaging
Videoconference
or
electronic
mail(IM)
Web browser
Also called
a room
discussion
Groupware
Chat
Real-time
communications
A Transmission
meeting
between
two or more
of messages
or that
browser
services
notifies
you
geographically
separated
people
via
a
computer
network
Online
area
on
the
Web
where
A
Permits
software
users
application
to
chat
or
more
people
whowhen
use
aone
network
ordiscussions
the
Internet
such
as
a
local
area
users
conduct
written
Allows
you
to
with
thateach
helps
other
groups
via
of
the
are
online
to transmit
audio
and
video
network
or
the
Internet
about
a particular
subjectdata
access
and
view
people
work
computer
together
and
Allows
you
to
exchange
can program
make
a video
Web
pages
on
E-mail
software
letsthe
you
YouHome
use
ausers
software
called
share
information
over
a
messages
or
files
with
Some
support
voice
chats
telephone
call
where
both parties
create,
send,
receive,
Internet
a newsreader
to
participate
in a
network
them
or
join
a
private
chat
and
videoas
chats
see
each
other
theyand
talk
forward,
store,
print,
newsgroup
roommessages
delete e-mail
Applications on the Web

What is a Web application?
A software application that exists on a Web site
Some Web
applications
store your data
and information
at their site
To access a Web
application, visit
the Web site that
offers the
program
Some are free
Click to view
Web Link
then click
Web
Applications
Next
p. 3.33 Fig. 3-41

How do some companies charge for a Web application?
Some sites
allow you to
use the
program for
free
Ask you to
pay a fee
when a
certain action
occurs
Next
p. 3.34 Fig. 3-42

How do other companies charge?
Click to
view
video
Some companies charge only for service and support

Sun
Microsystems
provides an
integrated
suite on the
Web
A variety of
payment
schemes exist
for sites that
charge for use
of a program
Next
p. 3.34 Fig. 3-42

What is Web-based training (WBT)?
Click to view
Web Link
then click
Distance Learning
Typically consists of self-directed, self-paced

instruction on a topic
Distance learning
(DL) is the
delivery of
education at one
location while the
learning takes
place at other
locations
Also called
Next
p. 3.35 Fig. 3-44
distance
education (DE) or
online learning

What is an application service provider (ASP)?
Third party
organization that
manages and
distributes
software and
services on the
Web
Allows companies
to outsource
information
technology (IT)
needs
Next
p. 3.35 Fig. 3-45
Learning Aids and Support

Tools Within an Application
What is Online Help?
Electronic equivalent of a
user manual
Usually integrated into an
package
Often Help is contextsensitive
The Help information
relates to the current task
being attempted
Next
p. 3.36 Fig. 3-46a

What is an FAQs page?
Frequently Asked Questions
Often available
on a Web site
that provides
updates and
more
comprehensive
resources to
answer your
software
questions
Next
p. 3.36 Fig. 3-46b

What is a wizard?
An automated assistant that helps you complete a task
Asks you
questions
and then
automatically
performs
actions
based on
your answers
Next
p. 3.36 Fig. 3-46c

How can I learn more about a software package?
Many books are

available to
help you learn
to use software
These books
are available in
bookstores and
software stores
Next
p. 3.37 Fig. 3-47
Summary of Application
Software
Application software
Productivity software
Developing a document
Graphics and multimedia software
Software for home, personal, and
educational use
Software for communications
Learning aids and support tools within
an application
Next
THE - END

Application Software

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Application Software

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Application Software

Identify the widely used

Programs that perform

A type of system software

Start the computer

Also called a utility

A utility that prevents, detects, and removes viruses

Controls how you enter data or instructions and

A menu contains commands you can select

Click its program name on a menu or submenu

What is a dialog box?

Personal Information Manager

Company on the Cutting

You can easily

The house was deep in a

changing the appearance of

developing the document by

A temporary storage location used for cut,

Font size specifies the

Font style adds

A named collection of data, instructions, or information

The computers capability of distinguishing

Click to view Web Link

A cell is the intersection of a

The capability of recalculating the rest of the worksheet

Projected College Cash Flow Analysis

Allows you to display spreadsheet data in a

Click to view Web Link

A collection of data stored in tables

Records and fields in a table are described

A unique name The maximum number of

Text: letters, numbers, or special characters

Object: picture, audio, video, or a document

Data is entered using a data entry form

Sort or organize a set of records in a particular order

Produces reports based on criteria the user supplies

Allows you to create documents called presentations

Outline of the text

Notes page to help a

A software application that

Allows you to plan, schedule, track, and analyze

Helps companies record and report their financial

Graphics and Multimedia

Web Page Authoring

Graphics and Multimedia

Graphics and Multimedia

What is desktop publishing software (professional)?

Graphics and Multimedia

Company on the Cutting

Produces awardwinning software

Graphics and Multimedia

What is paint/image editing software (professional)?

Used to create and

p. 3.24 Fig. 3-29

Graphics and Multimedia

Video consists of full-motion images played back at various

Video editing software

Graphics and Multimedia

Also called authorware

Graphics and Multimedia

What software products are

Software for Home,

Clip Art/Image Gallery

Software for Home,